5 Amazing executive assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

You juggle many hats in your role supporting the company CEO and other key executives. They look to you to manage their complex calendars, coordinate travel arrangements, handle their calls and emails, and take care of those expense reports. When it’s time for you to apply for your next job, you need a strong executive assistant resume that reflects your work. Whether you’ve got years of experience or are just starting out, the thought of writing a resume may feel intimidating. After all, how do you document your strong communication skills, in-depth knowledge of Microsoft Office products, and acute attention to detail? Not to mention the excellent organization skills that enable you to successfully juggle those multiple tasks you handle daily. That’s where we come in. Our resume example and professional templates will help you create a resume that captures all you do in one eye-catching document. We have expert-approved writing advice that will enhance those communication skills of yours and get you one step closer to an interview for your next job.

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executive assistant: Resume Samples & Writing Guide

Employment history

Senior Executive Assistant, Accenture Chicago, Illinois

June 2016 – Present

Administrative Tasks Answering phones, filing, and other administrative duties
Team Management Supervising and managing other staff members
Event Planning Coordinating and managing events, conferences, and other activities

Executive Assistant, Ernst & Young New York City, New York

November 2015 – May 2016

Travel Arrangements Booking flights, hotels, and transportation for the executive
Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive
Database Management Updating and maintaining contact lists, customer records, and other databases

Jr. Executive Assistant, Bain & Company Boston, Massachusetts

May 2015 – November 2015

Travel Arrangements Booking flights, hotels, and transportation for the executive
Project Management Tracking and managing projects, deadlines, and deliverables
Strategic Planning Assisting the executive in developing strategies and plans

Education

Stanford Graduate School of Business, Stanford, California

Business Process Improvement Certificate, March, 2015

Skills

Financial Management

Critical Thinking

Supervisory

Social Media

Typing

Microsoft Office

Filing

Data Entry

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Professional Summary

Highly organized and detail-oriented Executive Assistant with extensive experience in business management. Proven track record of providing exceptional administrative and organizational support to executives and senior management.

Employment history

Senior Executive Assistant, Accenture Chicago, Illinois

October 2013 – Present

Research Gathering data and information to support the executive's decision-making
Project Management Tracking and managing projects, deadlines, and deliverables
Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive

Associate Executive Assistant, Accenture Chicago, Illinois

April 2013 – September 2013

Customer Service Responding to customer inquiries and complaints
Team Management Supervising and managing other staff members
Database Management Updating and maintaining contact lists, customer records, and other databases

Entry Level Executive Assistant, Ernst & Young New York City, New York

September 2012 – March 2013

Calendar Management Scheduling meetings, conference calls, and other appointments for the executive
Problem Solving Identifying and resolving issues as they arise
Administrative Tasks Answering phones, filing, and other administrative duties

Education

Harvard Business School, Boston, Massachusetts

Master of Science in Business Economics, July, 2012

Harvard Business School, Boston, Massachusetts

Bachelor of Arts in Human Resources Management, July, 2008

Skills

Accounting

Listening

Flexibility

Collaboration

Filing

Database Administration

Event Planning

Budgeting

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Employment history

Junior Executive Assistant, Bain & Company Boston, Massachusetts

July 2021 – April 2022

Travel Arrangements Booking flights, hotels, and transportation for the executive
Database Management Updating and maintaining contact lists, customer records, and other databases
Meeting Coordination Preparing agendas, taking notes, and following up on action items from meetings

Education

Stanford Graduate School of Business, Stanford, California

Master of Arts in Business Management, May, 2021

Stanford Graduate School of Business, Stanford, California

Bachelor of Science in Business Analytics, May, 2017

Skills

Public Speaking

Leadership

Database Management

Professionalism

Database Administration

Invoicing

Accounts Receivable

Inventory Management

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Employment history

Lead Executive Assistant, Bain & Company Boston, Massachusetts

September 2014 – Present

Team Management Supervising and managing other staff members
Event Planning Coordinating and managing events, conferences, and other activities
Administrative Tasks Answering phones, filing, and other administrative duties

Executive Assistant, Bain & Company Boston, Massachusetts

March 2014 – August 2014

Financial Management Handling invoices, payments, and other financial matters
Correspondence Drafting, editing, and sending emails and other written communication on behalf of the executive
Customer Service Responding to customer inquiries and complaints

Entry Level Executive Assistant, Deloitte New York City, New York

March 2013 – February 2014

Problem Solving Identifying and resolving issues as they arise
Research Gathering data and information to support the executive's decision-making
Calendar Management Scheduling meetings, conference calls, and other appointments for the executive

Education

Columbia Business School, New York, New York

Master of Science in Business Analytics, January, 2013

Columbia Business School, New York, New York

Bachelor of Science in Business Management, January, 2009

Skills

Process Improvement

Planning

Documentation

Accounting

Event Planning

Accounts Payable

Bookkeeping

Document Management

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Employment history

Senior Executive Assistant, Ernst & Young New York City, New York

January 2020 – Present

Meeting Coordination Preparing agendas, taking notes, and following up on action items from meetings
Calendar Management Scheduling meetings, conference calls, and other appointments for the executive
Event Planning Coordinating and managing events, conferences, and other activities

Associate Executive Assistant, Oracle Redwood Shores, California

July 2019 – December 2019

Report Preparation Generating reports, presentations, and other documents for the executive
Financial Management Handling invoices, payments, and other financial matters
Strategic Planning Assisting the executive in developing strategies and plans

Junior Executive Assistant, KPMG New York City, New York

July 2018 – June 2019

Financial Management Handling invoices, payments, and other financial matters
Research Gathering data and information to support the executive's decision-making
Database Management Updating and maintaining contact lists, customer records, and other databases

Education

University of California, Los Angeles Anderson School of Management, California

Doctor of Arts in Business Economics, May, 2018

University of California, Los Angeles Anderson School of Management, California

Bachelor of Science in Business Economics, May, 2014

Skills

Database Management

Self-Motivation

Emotional Intelligence

Data Analysis

Invoicing

Filing

Accounts Payable

QuickBooks

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executive assistant Job Descriptions; Explained

If you're applying for an executive assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

executive assistant

Confer with department heads or staff to discuss topics such as contracts, selection of advertising media and tours.
Train and direct workers engaged in developing and producing for the label and artists.
Prepare and negotiate any and all contracts. Confer with colleagues and attorneys.
Monitor and analyze sales promotion results to determine cost effectiveness of promotion tours
Direct and coordinate product research and development.
Coordinate conferences, meetings, or special events, such as luncheons, dinners or celebration ceremonies.
Arrange conference, meeting, or travel reservations/confirmations for all personnel.

executive assistant

Conduct research, compile data, and prepare papers for consideration and presentation.
Maintain scheduling of travel and event calendars.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic miscellaneous work.
Prepare budgets and submit estimates for program/tour costs as part of tours and promotion events.

executive assistant

Schedule conference calls.
Compile invoices and create bills for clients in QuickBooks, reconcile invoices against media buys to ensure that all invoices are accounted for.
Receive payments from clients, process deposits, issue checks to vendors, reconcile bank statements, process and pay miscellaneous office bills.
Manage all accounts payable and accounts receivable issues that arise.
Check produced media for coop compliance.
File for coop reimbursement for all clients monthly.
Act as main point of contact for all media representatives to the company.

executive assistant

Manage and maintain executives’ schedules, constant follow ups, maintained cordial relationship with all concerned members.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Make travel arrangements for executives. Strict vigilance on change of complexed travel (re-scheduling/cancellations etc.)
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. Prepare and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

executive assistant

Work closely with leadership to define/support client & internal meeting needs
Triage incoming business calls
Prepare expense reports
Help process legal contracts, invoices, purchase orders, etc.
Serve as a recruiting coordinator and brand ambassador: facilitating outreaches, scheduling interviews

1 2 3 4 … 54

executive assistant Job Skills

For an executive assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Microsoft Office
Scheduling
Bookkeeping
Calendaring
Typing
Spreadsheets
Document Management
Word Processing
Event Planning
Filing
Invoicing
Accounts Payable
Accounts Receivable
Database Administration
Data Analysis
PowerPoint
QuickBooks
Excel
Budgeting
Inventory Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your executive assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Executive Assistant, PwC New York City, New York

October 2020 – Present

Report Preparation Generating reports, presentations, and other documents for the executive
Financial Management Handling invoices, payments, and other financial matters
Travel Arrangements Booking flights, hotels, and transportation for the executive

Executive Assistant, Ernst & Young New York City, New York

May 2019 – September 2020

Customer Service Responding to customer inquiries and complaints
Research Gathering data and information to support the executive's decision-making
Strategic Planning Assisting the executive in developing strategies and plans

Jr. Executive Assistant, Microsoft Redmond, Washington

October 2018 – April 2019

Education

Northwestern University Kellogg School of Management, Evanston, Illinois

Master of Science in Business Analytics, September, 2018

Northwestern University Kellogg School of Management, Evanston, Illinois

Bachelor of Arts in Business Management, September, 2014

Skills

Written Communication

Attention to Detail

Reporting

Database Management

Database Administration

Data Entry

PowerPoint

Accounts Payable

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your executive assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Executive Assistant, KPMG New York City, New York

September 2014 – May 2022

Reasearch Gatherng data and infomation to support the executive's decision-making
Database Managment Updating and maintaing contact lists, customer records, and other databses
Project Managment Tracking and managing proejcts, deadines, and deliverables.

Associate Executive Assistant, KPMG New York City, New York

March 2014 – August 2014

Problemn Solving Identifying and resolving isses as they aise
Calendar Managment Scheduling meetigns, conference calls, and othe appointments for the executive
Database Managment Updating and maintaning contact lists, customer records, and other databses

Jr. Executive Assistant, Accenture Chicago, Illinois

March 2013 – February 2014

Correspondence Drafting, editin, and sendin emails and other written communication on behalf of the executive
Report Preparation Generatin reports, presentions, and other documents for the executive
Problem Solving Identifyin and resolvin issues as they arise.

Education

Northwestern University Kellogg School of Management, Evanston, Illinois

Master of Science in Business Management, January, 2013

Northwestern University Kellogg School of Management, Evanston, Illinois

Bachelor of Arts in Business Economics, January, 2009

Skills

Written Communication

Coaching

Communication

Social Media

Data Analysis

Database Administration

Accounts Receivable

Bookkeeping

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

executive assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an executive assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Executive Assistant
KPMG
New York City, New York

To Whom It May Concern

I am a highly motivated and experienced Executive Assistant with 8 years of experience in Business Management. I am excited to apply for the Senior Executive Assistant position at KPMG, where I am confident that I can contribute to your organization's success.

Throughout my life, I have pursued my passion for Marketing and have gained experience in this field as a result. This experience has given me valuable skills such as Financial Management and Critical Thinking, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Executive Assistant and help your organization achieve its well determined goals.

Thank you for considering my application for the Senior Executive Assistant role. I am looking forward to a future where we work together to drive this organization's success.

Kind regards,
Rob Moore
600-949-2937
[email protected]

Rob Moore

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