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executive personal assistant

  • Management of CEO’s schedule: arranging appointments, liaising with clients and sponsors, management of important dates and deadlines, first point of contact to CEO.
  • Management of annual stock taking and reporting thereof
  • Assistance with event planning and management: Venue selection based on event/spacial requirements, marketing of events on social media, spectator ticket inquiries and sales, welcoming of guests and performers, petty cash management as well as liaising with service providers (sound crew, caterers, lighting and electronics crew)
  • Compilation of marketing/information packs for events, company proposals to acquire sponsorship’s for events. 
  • Administration of CEO’s personal affairs: Medical aid and insurance managements, personal schedule management, assistance with travel planning.
  • Maintenance of office affairs: Office equipment and stationary management, dealing with service providers (ISP’s, Office machine technician’s, monthly grocery purchases).
  • Administration of event payments, management of late/outstanding fee’s for performers and spectators and reporting thereof.
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executive personal assistant

  • Presentation and Research
  • Travel Arrangements including arranging Visa’s, flights, transfers and S&T
  • Typing of Documents on MS Word, PowerPoint and Excel
  • Management of Diaries and Meetings
  • Assisting with Training Requirements
  • Capturing of Invoices
  • Liasing with external Suppliers
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executive personal assistant / course administrator

  • Diary Management & Year Planner for all SA regions & Botswana 
  • Travel Management (Extensive local, international and Africa countries)
  • Expense claims and leave forms, time sheets and reporting thereof/ supplier cost allocations and payment recons.
  • Office Administration – maintain a comprehensive electronic filing system and ensure effective levels of office administration.
  • Document / report generation and distribution
  • PA functions and support for3 Directors and Executives
  • Account Management/ CRM 
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executive personal assistant

  •  Engage with key stakeholders & supporting the Queen Mother with stakeholder events, campaigns in line with the Departmental strategic objectives of growth, quality and people.
  •  Liaise with various stakeholder in Government, Municipal, Chiefs, other tribal authorities, & internal executives in the Organisation 
  • Stakeholder venue for workshops for the Department, Effective building of relationships with internal/external stakeholders 
  • Event Management for the office, designing name badges, handling rsvp
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executive personal assistant

  • Answer phone calls and take messages.
  • Funding and Sponsorship requests 
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. 
  • Management of client and service provider database and filing systems.