executive personal assistant Resume Examples

executive personal assistant

Andrew Smith

Phone: (000) 000-0000

Address: 287 Custer Street, Hopewell, PA 00000

Professional Summary

Trustworthy, dependable, responsible Personal Assistant with 5 years of experience providing ongoing support to a notable CEO within the technology industry. Dedicated, tireless professional with a keen ability to maximize both time and business efficiencies. Well-organized with in-depth technical knowledge and keen attention to detail.

Education

Sep. 2020

Master of Science: Technical & Professional Communications

East Kautzer College - South Cami, Maryland

Employment history

May. 2017 – Present Zitachester, Tennessee

Executive Personal Assistant, Carter-Kiehn

Maintain scheduling and event calendars.
Schedule and confirm appointments for clients, customers, or supervisors.
Conduct searches to find needed information, using such sources as the Internet.
Manage and maintain executives' schedules.
Attend meetings to record minutes.
Compile, transcribe, and distribute minutes of meetings.
Make travel arrangements for executives.
Prepare responses to correspondence containing routine inquiries.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Use computers for various applications, such as database management or word processing.

Jun. 2011 – Oct. 2012 Willfort, Connecticut

Executive Assistant, Rogahn-Bahringer

Manage and maintain executives' schedules.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
Answer phone calls and direct calls to appropriate parties or take messages.
Attend meetings to record minutes.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Compile, transcribe, and distribute minutes of meetings.
Greet visitors and determine whether they should be given access to specific individuals.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Set up and oversee administrative policies and procedures for offices or organizations.
Make travel arrangements for executives.
Open, sort, and distribute incoming correspondence, including faxes and email.
Prepare responses to correspondence containing routine inquiries.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Provide clerical support to other departments.
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Interpret administrative and operating policies and procedures for employees.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Oct. 2011 – Feb. 2012 North Margrettside, Washington

Communications Manager, Denesik, Morissette and Rau

Perform management activities such as budgeting, scheduling, planning, and marketing.
Review film, recordings, or rehearsals to ensure conformance to production and broadcast standards.
Monitor postproduction processes to ensure accurate completion of details.
Determine and direct the content of radio programming.
Resolve personnel problems that arise during the production process by acting as liaisons between dissenting parties when necessary.
Maintain knowledge of minimum wages and working conditions established by unions or associations of actors and technicians.
Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
Confer with staff at a chosen event site to coordinate details.
Plan and develop programs, agendas, budgets, and services according to customer requirements.
Hire, train, and supervise volunteers and support staff required for events.
Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.

Skills

Analytical

Expert

Organization

Expert

Communications (Verbal & Written)

Expert

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Professional Summary

I have more than 15 yrs of working in Corporate world. I have served in both Government & Public Sectors. I have Project Administration Skills. In my current work i deal with variety of Stakeholders from Tribal Authorities, Councilors, Government Parastatals, Politicians, Chiefs & various local Communities issues.
My Passion is working on fast paced environment & im driven by my enhanced energy. During my spare time i do lots of research. I'm a natural networker & hard working individual.

Employment history

Executive Personal Assistant, Metz, Gislason and Maggio. Murphyberg, Missouri

Feb. 2018 – Present

Screening incoming calls, prior screening of guests requesting meeting
Making notes of essential information & prioritizing the calls to be returned by the HOD.
Prioritize E-mail traffic, a list of replies that have to be responded to. Replying to the non-priority mails, Letters & requests
Ensure the smooth running of the Royal Household Office on a day-to-day basis & manage a team of support staff
Controlling correspondence; designing filing systems; screening of external phone calls, Meeting arrangements, diary management (Electronic & Manual management), dealing/sourcing quotes from suppliers for procurement purposes.
Designing templates for office usage & filing documents of community complaints, Identify training requirements for staff,
Submitting of leave forms to HR, & Manage & update staff leave days Manage internal events, handing rsvp, designing name badges
Dealing with Suppliers, organising purchase order & processing of invoices
Identify media articles related to HOD & or any relating to the Company.
Manage the Unit Budget, shifting funds for items lacking, Requests three quotes from suppliers before selecting a supplier, Create Procurement requisitions on the Systems
Submit MTEF Budget requisition to Finance for the new financial year.
Engage with key stakeholders & supporting the Queen Mother with stakeholder events, campaigns in line with the Departmental strategic objectives of growth, quality and people.
Liaise with various stakeholder in Government, Municipal, Chiefs, other tribal authorities, & internal executives in the Organisation
Stakeholder venue for workshops for the Department, Effective building of relationships with internal/external stakeholders
Event Management for the office, designing name badges, handling rsvp
Funding and Sponsorship requests

Programme Officer, Streich-Reichel. Port Neomi, Michigan

Jun. 2010 – Feb. 2013

Evaluate all grant proposals, administer all IBT policies, conditions & ensure compliance.
Prepare & manage all grant proposals for approval of the board. Maintain project records & prepare all modifications to resolve various application issues for grant funds.
Feed the MS Office Systems with info, data, photos. Maintain record of all grant bills, prepare appropriate invoices
Collaborate with accounting departments, prepare financial budgets
Administer education & Health projects, prepare schedule for site visits, & submit reports to Supervisor.
Draw project dashboard reports from the PPO System, prepare files for Board, Monitor, track all database & ensure work within deadline and manage work according to requirements.
Prepare IBT Minutes & Board Packs, ensure that they are distributed
Collate information for IBT Annual Report & Website Development
Assist grantees with implementation of their project KPA’s & KPI’s, identify future risks within projects to be funded, Brief grantees on funding processes & procedure
Assist Grantees in structuring their proposals, identify training needs, requirements & check their accreditation levels
Conduct social facilitation/Community participation in projects.
Sets up & manages support functions covering planning, tracking, reporting, quality management, internal communication.
Create a schedule of payments for each grantee in accordance to grant agreement .
Feed information of project progress on the Project Management System (PPO). Monitor & manage all office supplies & consumables
Make sure all project statuses are updated on the project dashboard
Assist in packaging for motivation of applications that meet the criteria (e.g fall within the North West Mining Area, NGO’s)
Take minutes at Unit meeting so to develop action plans
Develop measurable implementations plans for Flagship & Educational Programmes

Oversee continuous evaluation of facilities & equipment, ensuring timeous upgrading. Ensure that IBT Website content is up to date at all times & liaise directly with the Agency handling the Website

Admin Officer, PR & Events, Kunze, Thiel and Deckow. Rohanside, Alabama

Feb. 2008 – Jun. 2008

Provide strategic communications support to the Head of Unit
Assist in brand management, quality control & coordination of all internal communication branding policies, training staff on brand identity usage
Assist to write press release, handling & updating of media database
Create data-base of State Owned communicators & stakeholders relations.
Attend meetings at Government Communicators Forums
Develop departmental & national events calendar in accordance to the GCIS schedule
Develop a schedule of media day (Newspaper Editors) with the departmental Spokesperson (then Ms. Vimla Maistry) for the Minister (Mr Alec Erwin)
Preparation of reports , i.e. status reports, evaluation reports, checklists, event proposals to budget controls
Handles RSVP & requests pertaining to departmental events
Electronic designing of name-badges, managing the registry table
Develop Budget estimates for the Unit in accordance to the PFMA policy & handle petty cash. Create Spreadsheet of expenditures
Sourcing of quotations, processing of purchase order instructions & managing Communications Unit budget
Handle unit procurement, & facilitation of order numbers for Suppliers,
Conduct communication audits requests from Parliament reports
Contract management (Service Level Agreements) & suppliers coordination.
Assist in planning, developing & implementing Departmental Communication strategies; researching, distributing of departmental newsletters, pamphlets & information booklets

Secretary, Strosin and Sons. Angilaland, Oregon

Oct. 2002 – Nov. 2003

Ensuring convening, agenda preparation, minute taking, & development of action plan, & reporting systems on decisions taken in meetings.
Conceptualize and organise all events, Manage the budget process
Sourcing new venues and ideas, Dealing with sponsors, suppliers and venues
Screening telephone calls, enquiries and requests
Take, type & distribute minutes of meetings| Assist with presentations, meetings, etc. Set up & maintain the filling system,
Handle incoming mail and other material, collate information
Maintain schedules & calendars, arrange & confirm appointments maintain database of suppliers, ensure all filing is done in a timely & accurate manner Arrange travelling, S&T Claims for the head of the unit, arrange confirm appointments, Operate office equipment

Jacobson, Smitham and Funk. West Randallmouth, Vermont

Mar. 2002 – Apr. 2002

Develop a communication & media strategy for the North-West Taxi-Cooperative

Liaise monthly with the Taxi Reps to update and report on the success of the publicity.

Create awareness amongst communities about the A Re Ageng Forum in North West Province, Handle & maintain the A re Ageng office. Secretariat services. Develop; manage a local media database of contacts/ Maintaining and updating media lists & maintain relations/ Attend regular status meetings & provide regular input on fresh publicity ideas, Compilation of regular status reports per client, Liaise with suppliers on procurement matters, Identify alternative media channels on regular basis, i.e radio, tv etc, Writing & editing reports, proposals & plans.

Intern: Public Relation, Hudson and Sons. North Ezequieltown, Washington

Apr. 2000 – May. 2000

Setting up & maintaining a usable filing system
Distributing standard letters following inquiries, Respond to inquiries, from internal staff
Respond to both telephonic & face to face inquiries from Clients
Photocopying & distribution of documentations & minutes, Sending, collecting, distributing any mail & faxes for the division
Performing any other administrative functions required, Conducting www searches as required, handling RSVP
Consulting other reference material for research purposes which may aid the division,
Assist with the organising of Media Conferences,
Assist with the implementation of both the media & communication strategy

Follow up calls to the Media, distribute releases to Media as per client

Assist with daily scanning of newspapers for publicity & environmental scanning, ensure subscriptions are kept up to date

Education

Eastern Koelpin University, East Brycebury, California

Associate of Science, Adv Diploma in Project Management, Jun. 2008

East Walker Academy, Pacochachester, Maine

Events Mng, Conferencing & Exhibition, Jun. 2005

Hilpert Institute, Fredaberg, Washington

Minute Taking Course, Jul. 2004

Southern Oregon Academy, New Leonardchester, Rhode Island

Business Communication, May. 2002

South Wisconsin Academy, Sammyside, Virginia

National Diploma: Public Relations, Mar. 2001

Personal info

Phone: (000) 000-0000

Email: [email protected]

Address: 287 Custer Street, Hopewell, PA 00000

Languages

English

Afrikaans

Zulu

Setswana

Skills

Creative Writting

Ms Excell

Ms Outlook

Ms Powerpoint

Ms Projects

Project Management

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