5 Amazing executive personal assistant Resume Examples (Updated 2023) + Skills & Job Descriptions

executive personal assistant

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executive personal assistant: Resume Samples & Writing Guide

Employment history

Senior Executive Personal Assistant, Bain & Company Boston, Massachusetts

September 2016 – Present

Managing calendars, scheduling meetings, and making travel arrangements
Preparing and editing correspondence, reports, and presentations
Coordinating with other departments and external contacts

Executive Personal Assistant, Deloitte New York City, New York

September 2015 – August 2016

Coordinating with other departments and external contacts
Assisting with special projects
Maintaining contact lists

Jr. Executive Personal Assistant, Accenture Chicago, Illinois

April 2014 – August 2015

Creating and updating databases
Managing calendars, scheduling meetings, and making travel arrangements
Assisting with special projects

Education

University of Michigan Ross School of Business, Ann Arbor, Michigan

Bachelor of Business Administration, February, 2014

Skills

Data Analysis

Social Media

Accounting

Financial Management

Data Entry

Scheduling

Accounting

Event Planning

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Employment history

Lead Executive Personal Assistant, McKinsey & Company New York City, New York

July 2019 – Present

Preparing and editing correspondence, reports, and presentations
Processing invoices and expense reports
Coordinating with other departments and external contacts

Executive Personal Assistant, Accenture Chicago, Illinois

February 2018 – July 2019

Coordinating events and activities
Handling confidential information with discretion
Creating and updating databases

Entry Level Executive Personal Assistant, Bain & Company Boston, Massachusetts

August 2017 – January 2018

Coordinating events and activities
Coordinating with other departments and external contacts
Assisting with research and data analysis

Education

Northwestern University Kellogg School of Management, Evanston, Illinois

Doctor of Science in Business Analytics, June, 2017

Northwestern University Kellogg School of Management, Evanston, Illinois

Bachelor of Science in Accounting, June, 2013

Skills

Strategic Thinking

Attention to Detail

Documentation

Negotiation

Accounting

Microsoft Office

Office Administration

Customer Service

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Professional Summary

Dynamic and organized professional with extensive experience in executive personal assistance and business management. Proven track record of providing exceptional administrative support to high-level executives.

Employment history

Senior Executive Personal Assistant, McKinsey & Company New York City, New York

November 2009 – Present

Processing invoices and expense reports
Preparing and editing correspondence, reports, and presentations
Coordinating events and activities

Executive Personal Assistant, Deloitte New York City, New York

November 2008 – October 2009

Maintaining contact lists
Coordinating events and activities
Providing general administrative support as needed

Junior Executive Personal Assistant, KPMG New York City, New York

April 2008 – October 2008

Managing calendars, scheduling meetings, and making travel arrangements
Creating and updating databases
Coordinating with other departments and external contacts

Education

University of Texas at Austin McCombs School of Business, Austin, Texas

Master of Science in Human Resources Management, March, 2008

University of Texas at Austin McCombs School of Business, Austin, Texas

Bachelor of Science in Human Resources Management, March, 2004

Skills

Conflict Resolution

Database Management

Teamwork

Collaboration

Spreadsheets

Bookkeeping

Document Management

Travel Arrangements

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Professional Summary

Highly organized and detail-oriented Executive Personal Assistant with extensive experience in business management. Proven track record of providing exceptional administrative support to top-level executives.

Employment history

Chief Executive Personal Assistant, Ernst & Young New York City, New York

March 2011 – Present

Creating and updating databases
Assisting with special projects
Maintaining contact lists

Executive Personal Assistant, Deloitte New York City, New York

September 2010 – February 2011

Developing and maintaining filing systems
Answering phones and responding to emails
Managing calendars, scheduling meetings, and making travel arrangements

Entry Level Executive Personal Assistant, McKinsey & Company New York City, New York

March 2009 – August 2010

Coordinating events and activities
Maintaining office supplies and ordering new supplies as needed
Assisting with special projects

Education

Yale School of Management, New Haven, Connecticut

Bachelor of Arts in Business Economics, January, 2009

Skills

Attention to Detail

Business Acumen

Emotional Intelligence

Computer Literacy

Meeting Coordination

Inventory Management

Scheduling

Accounting

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Professional Summary

Highly organized and proactive Executive Personal Assistant with extensive experience in business management. Demonstrated ability to provide exceptional administrative support to executive-level personnel.

Employment history

Chief Executive Personal Assistant, Oracle Redwood Shores, California

May 2010 – Present

Processing invoices and expense reports
Answering phones and responding to emails
Creating and updating databases

Associate Executive Personal Assistant, Accenture Chicago, Illinois

May 2009 – April 2010

Handling confidential information with discretion
Assisting with research and data analysis
Developing and maintaining filing systems

Jr. Executive Personal Assistant, Bain & Company Boston, Massachusetts

December 2007 – April 2009

Assisting with research and data analysis
Assisting with special projects
Answering phones and responding to emails

Education

University of California, Los Angeles Anderson School of Management, California

Bachelor of Science in Business Management, October, 2007

Skills

Leadership

Creativity

Coaching

Adaptability

Bookkeeping

Typing

Scheduling

Data Entry

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executive personal assistant Job Descriptions; Explained

If you're applying for an executive personal assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

executive personal assistant

I manage and maintain the directors diary and schedule.
I assist in preparing invoices, employee contracts, letters, financial statements and other documents, using word processing or presentation software.
I am responsible for answering phone calls and directing calls to the director or take messages.
I assist in processing payroll information.
I attend meetings to record minutes.
I welcome visitors and determine whether they should be given access to specific individuals.
I receive and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

executive personal assistant

I perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
I file and retrieve corporate documents, records, and reports.
Organizing venues for executive board meetings which includes coordinating the luncheons for the attendants.
Supervise and explain duties for site contract workers, as well as being a mediator for workers needs.

executive personal assistant

Screening incoming calls, prior screening of guests requesting meeting
Making notes of essential information & prioritizing the calls to be returned by the HOD.
Prioritize E-mail traffic, a list of replies that have to be responded to. Replying to the non-priority mails, Letters & requests
Ensure the smooth running of the Royal Household Office on a day-to-day basis & manage a team of support staff
Controlling correspondence; designing filing systems; screening of external phone calls, Meeting arrangements, diary management (Electronic & Manual management), dealing/sourcing quotes from suppliers for procurement purposes.
Designing templates for office usage & filing documents of community complaints, Identify training requirements for staff,
Submitting of leave forms to HR, & Manage & update staff leave days Manage internal events, handing rsvp, designing name badges

executive personal assistant

Handling of company’s emails and calls for any inquires or problems in shipments.
Make travel arrangements for the chairman.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages) .
Prepare invoices or financial statements and provide assistance in bookkeeping.
Monitor Company supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or reports as assigned.

executive personal assistant

Dealing with Suppliers, organising purchase order & processing of invoices
Identify media articles related to HOD & or any relating to the Company.
Manage the Unit Budget, shifting funds for items lacking, Requests three quotes from suppliers before selecting a supplier, Create Procurement requisitions on the Systems
Submit MTEF Budget requisition to Finance for the new financial year.

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executive personal assistant Job Skills

For an executive personal assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Data Analysis
Microsoft Office
Spreadsheets
Office Administration
Scheduling
Calendar Management
Filing
Document Management
Travel Arrangements
Meeting Coordination
Event Planning
Customer Service
Bookkeeping
Typing
Email Management
Accounts Payable/Receivable
Inventory Management
Timekeeping
Accounting

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your executive personal assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Executive Personal Assistant, Microsoft Redmond, Washington

December 2016 – Present

Developing and implementing administrative systems
Developing and maintaining filing systems
Preparing and editing correspondence, reports, and presentations

Executive Personal Assistant, IBM San Francisco, California

December 2015 – November 2016

Answering phones and responding to emails
Assisting with special projects
Preparing and editing correspondence, reports, and presentations

Junior Executive Personal Assistant, Deloitte New York City, New York

July 2014 – November 2015

Education

University of Texas at Austin McCombs School of Business, Austin, Texas

Master of Science in Business Management, May, 2014

University of Texas at Austin McCombs School of Business, Austin, Texas

Bachelor of Science in Business Analytics, May, 2010

Skills

Problem Solving

Supervisory

Business Acumen

Self-Motivation

Travel Arrangements

Email Management

Customer Service

Filing

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your executive personal assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Entry Level Executive Personal Assistant, PwC New York City, New York

July 2021 – April 2022

Proccessing invoices and expense report's
Maintaining office's supplies and ordering new supply's as needed
Co-ordinating with other department's and external contact's

Education

Stanford Graduate School of Business, Stanford, California

Bachelor of Arts in Business Analytics, May, 2021

Skills

Collaboration

Leadership

Communication

Technical

Bookkeeping

Typing

Data Entry

Spreadsheets

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

executive personal assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an executive personal assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Executive Personal Assistant
Bain & Company
Boston, Massachusetts

To the respected Bain & Company Hiring Team

I am writing to express my interest in the Senior Executive Personal Assistant role at Bain & Company. As an Executive Personal Assistant with 9 years of experience, I am confident that I possess the necessary skills and qualifications to excel in this position.

As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Business Management, I am excited to apply my skills to this role and contribute to your organization's growth and success.

Thank you for considering my application for the Senior Executive Personal Assistant position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.

Respectfully,
Tony Quinn
886-634-2719
[email protected]

Tony Quinn

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