5 Amazing administrative office manager Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative office manager

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administrative office manager: Resume Samples & Writing Guide

Professional Summary

A highly organized and detail-oriented Administrative Office Manager with extensive experience in business management. Proven track record of successfully managing office operations, streamlining processes, and providing support to senior management.

Employment history

Senior Administrative Office Manager, Ernst & Young New York City, New York

March 2010 – Present

Ensure compliance with health and safety regulations
Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
Develop and implement strategies to improve office efficiency and productivity

Administrative Office Manager, IBM San Francisco, California

March 2009 – February 2010

Respond to customer inquiries and complaints in a timely and professional manner
Supervise and train office staff in the use of office equipment and software
Manage and maintain office equipment, including computers, printers, and fax machines

Jr. Administrative Office Manager, McKinsey & Company New York City, New York

March 2008 – February 2009

Negotiate contracts and pricing with vendors and suppliers
Respond to customer inquiries and complaints in a timely and professional manner
Provide administrative support to the management team by attending meetings, taking minutes, and transcribing notes

Education

University of California, Los Angeles Anderson School of Management, California

Risk Management Certificate, January, 2008

Skills

Professionalism

Interpersonal

Communication

Emotional Intelligence

Computer Proficiency

Business Writing

Record Keeping

Typing

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Employment history

Lead Administrative Office Manager, Microsoft Redmond, Washington

February 2020 – Present

Supervise and train office staff in the use of office equipment and software
Develop and maintain filing systems for records, reports, and documents
Manage office supplies inventory and place orders when necessary

Associate Administrative Office Manager, KPMG New York City, New York

September 2018 – January 2020

Coordinate office activities, such as meetings, conferences, and special events
Develop and implement strategies to improve office efficiency and productivity
Provide administrative support to the management team by attending meetings, taking minutes, and transcribing notes

Junior Administrative Office Manager, PwC New York City, New York

September 2017 – August 2018

Supervise and train office staff in the use of office equipment and software
Respond to customer inquiries and complaints in a timely and professional manner
Perform other administrative duties as assigned

Education

Harvard Business School, Boston, Massachusetts

Bachelor of Business Administration, July, 2017

Skills

Relationship Management.

Collaboration

Decision Making

Reliability

Accounts Receivable

Accounts Payable

Financial Analysis

Microsoft Office

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Employment history

Lead Administrative Office Manager, Bain & Company Boston, Massachusetts

February 2015 – Present

Develop and maintain filing systems for records, reports, and documents
Negotiate contracts and pricing with vendors and suppliers
Supervise and train office staff in the use of office equipment and software

Administrative Office Manager, Bain & Company Boston, Massachusetts

August 2014 – January 2015

Negotiate contracts and pricing with vendors and suppliers
Develop and implement strategies to improve office efficiency and productivity
Perform other administrative duties as assigned

Junior Administrative Office Manager, Bain & Company Boston, Massachusetts

August 2013 – July 2014

Provide administrative support to the management team by attending meetings, taking minutes, and transcribing notes
Negotiate contracts and pricing with vendors and suppliers
Ensure compliance with health and safety regulations

Education

University of California, Los Angeles Anderson School of Management, California

Doctor of Business Administration, June, 2013

University of California, Los Angeles Anderson School of Management, California

Bachelor of Science in Business Management, June, 2009

Skills

Written Communication

Risk Management

Creativity

Networking

Filing

Financial Analysis

Office Management

Multi-tasking

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Employment history

Chief Administrative Office Manager, IBM San Francisco, California

March 2015 – Present

Manage and maintain office equipment, including computers, printers, and fax machines
Perform other administrative duties as assigned
Manage office supplies inventory and place orders when necessary

Associate Administrative Office Manager, Ernst & Young New York City, New York

September 2013 – February 2015

Develop and implement office policies and procedures to ensure efficient workflow and compliance with applicable laws and regulations
Ensure compliance with health and safety regulations
Develop and implement strategies to improve office efficiency and productivity

Entry Level Administrative Office Manager, Oracle Redwood Shores, California

March 2013 – September 2013

Develop and maintain filing systems for records, reports, and documents
Develop and implement strategies to improve office efficiency and productivity
Ensure compliance with health and safety regulations

Education

Yale School of Management, New Haven, Connecticut

Strategic Planning Certificate, January, 2013

Skills

Public Speaking

Written Communication

Training

Documentation

Record Keeping

Typing

Business Writing

Bookkeeping

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Employment history

Junior Administrative Office Manager, KPMG New York City, New York

November 2021 – September 2022

Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
Negotiate contracts and pricing with vendors and suppliers
Coordinate office activities, such as meetings, conferences, and special events

Education

University of California, Los Angeles Anderson School of Management, California

Business Process Improvement Certificate, October, 2021

Skills

Professionalism

Attention to Detail

Mentoring

Organization

Time Tracking

Financial Analysis

Accounts Receivable

Accounts Payable

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administrative office manager Job Descriptions; Explained

If you're applying for an administrative office manager position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative office manager

Accounting cycle including financial statements, payroll for 50 employees, DAS reporting and remittances, Gst/Qst monthly filing,
Daily bank position
Evaluate financial reporting systems, accounting and collection procedures, investment activities and make recommendations for changes to procedures, operating systems, budgets, or other financial control functions.
Direct and coordinate activities of businesses for departments concerned with production, pricing, sales and distribution of Textiles.
Appoint department heads/managers and assign and delegate responsibilities to them.
Prepare and present reports concerning activities, expenses, budgets, government statutes and rulings affecting our business.
Handled all domestic and international travel arrangement for senior management.

administrative office manager

Family owned company built from the ground up with husband
Answered phone as dispatcher and scheduled all appointments
Assisted customers over the phone and at the office with questions or payments
Pulled all necessary permits with the City
Handled all Accounts Payable/Accounts Receivable in QuickBooks
Entered all data in QuickBooks
Used ServiceM8 dispatch software

administrative office manager

Organizing the office layout and ordering stationery and equipment
Produced expense reports for sales team.
Ran payroll for company
Kept track of all employees and their files (HR)

administrative office manager

Handled all workers comp claims and general liability claims
Ran any audits necessary for insurance renewals
Handled all year end tax preparation for our CPA
Paid all statements monthly

administrative office manager

Monitor and direct the work of lower-level admin.
Reconciled all accounts in QuickBooks monthly
Filed any taxes necessary monthly and quarterly
Assisted technicians as necessary

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administrative office manager Job Skills

For an administrative office manager position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Computer Proficiency
Microsoft Office
Office Administration
Calendar Management
Scheduling
Business Writing
Filing
Record Keeping
Typing
Data Entry
Bookkeeping
Inventory Management
Office Management
Multi-tasking
Time Tracking
Accounts Payable
Accounts Receivable
Financial Analysis
Budgeting
Credit Management
Payment Processing.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative office manager Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Administrative Office Manager, IBM San Francisco, California

February 2020 – Present

Supervise and train office staff in the use of office equipments and softwares
Develops and maintain filing systems for records, report, and documents
Develops and implement offices policies and procedurs to ensure efficent workflow and compliances with applicable laws and regulations.

Associate Administrative Office Manager, KPMG New York City, New York

August 2018 – January 2020

Maintains office servies by organizes office operations and proceduers; controlls correspondence; designin filing systems; reviewin and approving supply requisitions; assignin and monitorin clerical functions
Ensures compliance with health and safety regulatios
Develops and implements office policys and proceduers to ensure efficients workflow and compliances with applicable laws and regulations.

Junior Administrative Office Manager, PwC New York City, New York

September 2017 – August 2018

Develop and implement office policieS and procedureS to ensure efficient workflow and compliance with applicable lawS and regulationS
Manage office budgetS by monitoring expenseS and tracking budget performancE
Develop and maintain filing systemS for recordS, reportS, and documentS

Education

University of Chicago Booth School of Business, Chicago, Illinois

Doctor of Business Administration, July, 2017

University of Chicago Booth School of Business, Chicago, Illinois

Bachelor of Science in Human Resources Management, July, 2013

Skills

Quality Assurance

Strategic Thinking

Computer Literacy

Financial Management

Payment Processing.

Inventory Management

Scheduling

Time Tracking

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

How to Optimize Your administrative office manager Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Administrative Office Manager, Microsoft Redmond, Washington

September 2013 – May 2022

Manage office supplies inventory and place orders when necessary
Ensure compliance with health and safety regulations
Supervise and train office staff in the use of office equipment and software

Associate Administrative Office Manager, Bain & Company Boston, Massachusetts

March 2012 – August 2013

Respond to customer inquiries and complaints in a timely and professional manner
Negotiate contracts and pricing with vendors and suppliers
Manage office supplies inventory and place orders when necessary

Entry Level Administrative Office Manager, IBM San Francisco, California

September 2011 – February 2012

Education

University of Michigan Ross School of Business, Ann Arbor, Michigan

Bachelor of Business Administration, July, 2011

Skills

Attention to Detail

Leadership

Relationship Management.

Coaching

Inventory Management

Filing

Record Keeping

Accounts Payable

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

administrative office manager Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative office manager position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Administrative Office Manager
PwC
New York City, New York

To Whom It May Concern

I am writing to express my interest in the Senior Administrative Office Manager position at PwC. As an Administrative Office Manager with 15 years of experience in Business Management myself, I believe I have the necessary skills and expertise to excel in this role.

As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Business Strategy to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.

Thank you for considering my application for the Senior Administrative Office Manager position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.

Thank you for your time and consideration,
Oliver Davis
848-512-9896
[email protected]

Oliver Davis

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