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operations assistant: Resume Samples & Writing Guide

Quinn Green 414 Pine Valley Road, Mantua, OH 44255
green.quinn@gmail.com
810-480-0078

Professional Summary

 A highly motivated and organized professional with extensive experience in operations and administrative assistance. Skilled in streamlining processes and maximizing efficiency to ensure smooth running of day-to-day operations. 

Employment history

Chief Operations Assistant, Amazon Seattle, Washington
May 2013 – Present
  • Process paperwork and invoices
  • Preparing reports and presentations
  • Maintaining office supplies and equipment
Operations Assistant, UnitedHealth Group Minnetonka, Minnesota
May 2012 – May 2013
  • Assist with payroll processing
  • Assisting with event planning and coordination
  • Creating and updating databases
Junior Operations Assistant, General Electric Boston, Massachusetts
December 2010 – May 2012
  • Preparing reports and presentations
  • Answer phones and respond to emails
  • Greet visitors and direct them to appropriate personnel

Education

Harvard University, Cambridge, Massachusetts
Doctor of Human Resources Management, October, 2010
Harvard University, Cambridge, Massachusetts
Bachelor of Science in Office Administration, October, 2006

Skills

Collaboration
Reliability
Self-Motivation
Accounting
Customer Service
Microsoft Office
Filing
Typing

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Francis Roberts 153 Valley View Avenue, Mingus, TX 76463
robertsfrancis@protonmail.com
810-291-6239

Employment history

Lead Operations Assistant, Google Mountain View, California
June 2015 – Present
  • Monitor inventory levels
  • Handle customer inquiries
  • Preparing reports and presentations
Associate Operations Assistant, Google Mountain View, California
June 2014 – May 2015
  • Answering phones and directing calls
  • Managing and updating various databases
  • Develop and implement administrative policies
Entry Level Operations Assistant, Microsoft Redmond, Washington
June 2013 – May 2014
  • Assisting with event planning and coordination
  • Scheduling appointments and maintaining calendars
  • Assist with payroll processing

Education

University of Texas, Austin, Texas
Bachelor of Arts in Business Administration, April, 2013

Skills

Data Analysis
Organization
Problem Solving
Technical
Typing
Accounts Receivable
Inventory Management
Data Analysis
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Larry Johnson 441 Laurelwood Avenue, Putnam, TX 76469
johnson_larry@mail.com
653-109-1222

Professional Summary

 Highly organized and detail-oriented professional with extensive experience in administrative and clerical operations. Proven ability to manage multiple tasks and prioritize workflow to ensure efficient operations. 

Employment history

Chief Operations Assistant, JPMorgan Chase New York, New York
March 2009 – Present
  • Managing and updating various databases
  • Coordinate office activities and operations
  • Process paperwork and invoices
Associate Operations Assistant, Apple Cupertino, California
September 2008 – February 2009
  • Maintain filing and database systems
  • Maintaining office supplies and equipment
  • Assisting with administrative tasks such as filing, data entry, and record keeping
Junior Operations Assistant, Google Mountain View, California
February 2008 – August 2008
  • Processing mail and other correspondence
  • Maintain filing and database systems
  • Create and update spreadsheets

Education

University of Texas, Austin, Texas
Office Management, December, 2007

Skills

Communication
Reliability
Financial Management
Strategic Thinking
Microsoft Office
Data Analysis
Accounts Receivable
Document Control
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Andrew Bailey 739 Ridgeview Drive, Lodoga, CA 95979
andrewbailey@inbox.com
764-244-3234

Employment history

Entry Level Operations Assistant, JPMorgan Chase New York, New York
September 2021 – June 2022
  • Answering phones and directing calls
  • Scheduling appointments and maintaining calendars
  • Providing support to other departments

Education

Cornell University, Ithaca, New York
Doctor of Business Administration, July, 2021
Cornell University, Ithaca, New York
Bachelor of Arts in Human Resources Management, July, 2017

Skills

Collaboration
Relationship Management.
Process Improvement
Creativity
Document Control
Customer Service
Typing
Word Processing
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Evan Peters 887 Woodland Drive, Cloud Lake, FL 33406
peters_evan@zoho.com
891-793-3963

Employment history

Chief Operations Assistant, Walmart Bentonville, Arkansas
February 2022 – Present
  • Handle customer inquiries
  • Performing basic bookkeeping and accounting tasks
  • Greeting visitors and providing customer service
Associate Operations Assistant, Bank of America Charlotte, North Carolina
February 2021 – January 2022
  • Creating and updating databases
  • Create and update spreadsheets
  • Providing general administrative support as needed
Entry Level Operations Assistant, Amazon Seattle, Washington
July 2020 – January 2021
  • Providing general administrative support as needed
  • Process paperwork and invoices
  • Coordinating travel arrangements

Education

University of Michigan, Ann Arbor, Michigan
Doctor of Medical Office Administration, May, 2020
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Human Resources Management, May, 2016

Skills

Leadership
Communication
Research
Stress Management
Scheduling
Data Analysis
Customer Service
Document Preparation
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operations assistant Job Descriptions; Explained

If you're applying for an operations assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

21

operations assistant

  • Manages lorry loading activities – generates and prepares delivery documents such as ATLs, invoices, DNs, checklist and COQs.
  • Coordinates with HO dispatch regularly for amendments and status of loading or deliveries through email updates.
  • Coordinates with Chevron Batangas and Phoenix Calaca regularly for FLC documentations, quarterly coordination meeting and monthly meeting on Driver’s Consultative meeting and emergency responses.
  • Coordinates to HO inventory of additives, dyes, truck seals and other FLC forms.
  • Monitors Inventory Management System Software (SAP)
  • Preparation of month-end reports (additives, monthly delivery and SAP inventory).
  • Conducts safety awareness to FLC drivers through toolbox topics.
22

operations assistant

  • Processing print & IT orders; sourcing information from suppliers, data entering, coordinating delivery & install, invoicing and payment procedures.
  • Finance agreements; preparing finance documentation, coordinating progress of finance approval and settlement.
  • Maintaining structural spreadsheets for incoming & outgoing orders for various large companies; WesTrac, Rio Tino, Hollywood Hospital.
  • Service call centre Operator for WA; logging service calls & scheduling technicians.
  • Database systems; BMS, Trello, SODB, CopyServe, PrintSolve & FMAudit.
23

operations assistant

  • In charge of all the locks, I ensure all allocated trucks are availed with locks for arming purposes(ECTS) and Journey is created for all the trucks carrying bulk Commodities.This reduces overnight costs experienced in the port of loading or CFS.
  • Monitoring the fleet positions, share with clients and management on daily basis through tracking using Electronic Cargo Tracking Device System(ECTS) and manual phone calls.
  • Ensure the delivery notes are signed by the clients and in case of any shortages or damages same are noted for follow ups and reference during payments.
  • Ensure that all tippers trucks are allocated as per there various capacity to avoid weighbridge costs and have all the legal documents recurred after loading as required by the Kenya Revenue Authority board
  • Giving out weekly report of all trucks (tippers, tankers trucks and body trucks) on their movements and trips.
  • Ensure the drivers are motivated by giving out monthly report for the top performing drivers in terms of numbers of trips and trucks maintenance to the Legal Officer and the Managing Director for Appreciation.This has helped in reducing delays and frauds initially experienced.
  • Ensure Tanker drivers are provided and updated with all the information from Energy Regulatory Body(ERC).
24

operations assistant

  • Support Company Activities
  • Support all departments under General Operations
  • Research possible future program opportunities and new markets
  • Review and update communication materials;
  • Maintain internal knowledge management systems and update webpage content;
  • Data management 
  • Contract proposals
25

operations assistant

  • Monitoring container movement in and out of depot. 
  • Liaising with haulier and shipping line.  
  • Counter duties – Issuing of EIR, collection of depot and detention charges. 
  • Manage vendor relationships and create processes for compliance
1 … 3 4 5 6 7 … 12

operations assistant Job Skills

For an operations assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Word Processing
  • Filing
  • Data Analysis
  • Spreadsheets
  • Scheduling
  • Calendar Management
  • Typing
  • Office Administration
  • Document Preparation
  • Microsoft Office
  • Records Management
  • Customer Service
  • Document Control
  • Invoicing
  • Accounts Payable
  • Accounts Receivable
  • Reception
  • Inventory Management
  • Mail Sorting.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your operations assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Marcus Upton 452 Maplewood Drive, Wofford Heights, CA 93285
uptonmarcus91@outlook.com
790-385-6631

Employment history

Lead Operations Assistant, UnitedHealth Group Minnetonka, Minnesota
July 2012 – May 2022
  • Manage travel arrangements
  • Greet visitors and direct them to appropriate personnel
  • Assisting with the preparation of documents and other materials
Associate Operations Assistant, Amazon Seattle, Washington
January 2012 – June 2012
  • Prepare reports and presentations
  • Creating and updating databases
  • Answering phones and directing calls
Junior Operations Assistant, CVS Health Woonsocket, Rhode Island
January 2011 – December 2011

    Education

    University of Maryland, College Park, Maryland
    Bachelor of Science in Medical Office Administration, November, 2010

    Skills

    Adaptability
    Organization
    Public Speaking
    Attention to Detail
    Document Control
    Data Entry
    Reception
    Records Management

    Unexplained Year Gaps and Missing Job Experiences are a No-no

    Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

    Key Insights
    • It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
    • Use the gap to talk about positive attributes or additional skills you've learned.
    • Be honest and straightforward about the gap and explain it using a professional summary.

    How to Optimize Your operations assistant Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Yvette Quinn 327 Laurelwood Avenue, Flora Vista, NM 87415

    Employment history

    Lead Operations Assistant, Apple Cupertino, California
    September 2023 – Present
    • Providin general administrativ support as needd
    • Answer phones and respond to emailss
    • Greet visistors and direct them too appropriatte personnel
    Associate Operations Assistant, JPMorgan Chase New York, New York
    September 2022 – August 2023
    • Maintian filin and databse systems
    • Greet visotors and direct them too appropriate personel
    • Co-ordinatin travel arangements.
    Jr. Operations Assistant, General Electric Boston, Massachusetts
    April 2021 – August 2022
    • Develp and imlpeent administrative policies
    • Answering phons and directing calles
    • Maintaning office suplies and equipent

    Education

    University of Wisconsin, Madison, Wisconsin
    Human Resources, February, 2021

    Skills

    Listening
    Project Management
    Financial Management
    Coaching
    Spreadsheets
    Mail Sorting.
    Typing
    Microsoft Office

    Avoid Spelling Mistakes and Include your Contact Information

    Missing contact information prevents recruiters from understanding you're the best fit for the position.

    Key Insights
    • Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
    • Make sure to use a professional email address as part of your contact information.
    • Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

    operations assistant Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an operations assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Quinn
    Green     green.quinn@gmail.com
    810-480-0078
    414 Pine Valley Road, Mantua, OH
    44255

    Chief Operations Assistant
    CVS Health
    Woonsocket, Rhode Island

    To the respected CVS Health Hiring Team


    I am excited to apply for the Chief Operations Assistant position at CVS Health. As a highly skilled Operations Assistant with 13 years of experience in Administrative & Clerical, I am confident that I can contribute significantly to your organization.


    Throughout my life, I have pursued my passion for Records Management and have gained experience in this field as a result. This experience has given me valuable skills such as Collaboration and Reliability, which I am excited to bring to this position. I am eager to work with a team that shares my enthusiasm as a Operations Assistant and help your organization achieve its well determined goals.


    I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.


    With gratitude,
    Quinn Green
    810-480-0078
    green.quinn@gmail.com

    Quinn Green






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