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1
executive assistant to ceo
- Managing the smooth running of the CEO’s office, ensuring efficiency and professionalism.
- Managing a busy office schedule for the CEO and his extensive travels, both local and overseas.
- Co-ordinating Board Meetings and Board lunches, both at Head Office and Mine sites.
- Co-ordinating various senior executives’ visits to Head Office and Mine sites and various official functions.
- Co-ordinating meetings between senior executives and Trade Union officials (CFMEU) and other high level Executive meetings.
- Oversees and supervise four Executive Assistants in Head Office and ensuring team work.
- Administration duties on a ad-hoc basis.
2
executive assistant to ceo
- Manage and maintain the CEO’s schedule.
- Prepare reports, memos, letters and other documents for the CEO, Executive Team and Board of Directors.
- Make travel arrangements for the CEO, Executive Team and Board of Directors.
- Read and analyse all incoming communication to the CEO to determine significance and plan distribution.
- Conduct research, compile data and prepare papers for consideration and presentation by the CEO, Executive Team and Board of Directors.
- Prepare agendas and make arrangements for Board meetings and other company meetings.
- Set up and oversee administrative policies and procedures within the office.
3
executive assistant to ceo
- Provide high level professional and confidential administrative support at Executive level.
- Complex diary management for multiple executives using MS Outlook
- Conduct research, compile data, and prepare papers and/or presentations for consideration and presentation by Executives and committees.
- Prepare complex grant applications for submission to organisations such as Lotterywest.
- Assist in preparation of RFPs and tender documents (ie ACAR)
- Prepare responses to correspondence on behalf of executives and liaise with relevant stakeholders to address and resolve enquiries.
- Compile agendas and make arrangements, such as coordinating catering for luncheons for the Board and it’s sub committees and also executive meetings.
4
executive assistant to ceo
- Compile, transcribe, and distribute minutes of meetings. Follow up on action items and ensure submitted within designated time frames.
- Design and production of marketing material including brochures, corporate video and banners.
- Domestic and international travel arrangements.
- Coordinate and execute the organisational Corporate Hospitality program.
5
executive assistant to ceo/ svp for global hr/ president for global operations and country manager
- Administration and Organizational Support
- Organizing meetings, Daily schedules and Agenda
- Client Relations; Travel Management, Hotel Management, Presentations; PowerPoint
- Admin-clerical work, encoding, Emails, Owner of each executive’s calendar
- Travel Management for CEO and SVP Global HR
- Handle Confidential information with discretion.
- Demonstrates the initiative to identify and address problems and improvement.
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