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1

executive assistant to ceo

  • Managing the smooth running of the CEO’s office, ensuring efficiency and professionalism.
  • Managing a busy office schedule for the CEO and his extensive travels, both local and overseas.
  • Co-ordinating Board Meetings and Board lunches, both at Head Office and Mine sites.
  • Co-ordinating various senior executives’ visits to Head Office and Mine sites and various official functions.
  • Co-ordinating meetings between senior executives and Trade Union officials (CFMEU) and other high level Executive meetings.
  • Oversees and supervise four Executive Assistants in Head Office and ensuring team work.
  • Administration duties on a ad-hoc basis.
2

executive assistant to ceo

  • Manage and maintain the CEO’s schedule.
  • Prepare reports, memos, letters and other documents for the CEO, Executive Team and Board of Directors.
  • Make travel arrangements for the CEO, Executive Team and Board of Directors.
  • Read and analyse all incoming communication to the CEO to determine significance and plan distribution.
  • Conduct research, compile data and prepare papers for consideration and presentation by the CEO, Executive Team and Board of Directors.
  • Prepare agendas and make arrangements for Board meetings and other company meetings.
  • Set up and oversee administrative policies and procedures within the office.
3

executive assistant to ceo

  • Provide high level professional and confidential administrative support at Executive level.
  • Complex diary management for multiple executives using MS Outlook
  • Conduct research, compile data, and prepare papers and/or presentations for consideration and presentation by Executives and committees.
  • Prepare complex grant applications for submission to organisations such as Lotterywest.
  • Assist in preparation of RFPs and tender documents (ie ACAR)
  • Prepare responses to correspondence on behalf of executives and liaise with relevant stakeholders to address and resolve enquiries.
  • Compile agendas and make arrangements, such as coordinating catering for luncheons for the Board and it’s sub committees and also executive meetings.
4

executive assistant to ceo

  • Compile, transcribe, and distribute minutes of meetings.  Follow up on action items and ensure submitted within designated time frames.
  • Design and production of marketing material including brochures, corporate video and banners.
  • Domestic and international travel arrangements. 
  • Coordinate and execute the organisational Corporate Hospitality program.
5

executive assistant to ceo/ svp for global hr/ president for global operations and country manager

  • Administration and Organizational Support
  • Organizing meetings, Daily schedules and Agenda
  • Client Relations; Travel Management, Hotel Management, Presentations; PowerPoint
  • Admin-clerical work, encoding, Emails, Owner of each executive’s calendar   
  • Travel Management for CEO and SVP Global HR
  • Handle Confidential information with discretion.
  • Demonstrates the initiative to identify and address problems and improvement.