- Execute key office administrative functions, calendar management and incoming calls.
- Provide administrative support to the sales, operations and customer service teams.
- Organise and follow up on invoices.
- Organise catering, travelling, training events, meetings and conferences.
- Set up new employees profile, provide access to timesheet system and equipment.
- Organise training materials and delivered orientation/induction trainings.
- Maintain databases, shared directories, SAP/Integral, Project Management Software and IP telephony.
- Managed daily office operations by organizing, planning and prioritizing workload, performing administrative activities.
- Direct assistance to the Manager and Accountant.
- Resolved customer concerns, complaints, and inquiries.
- Prepared and processed electronic transfers and payments; prepare and perform checks runs; post transactions to ledgers and other records.
- Data entry, maintained database, personnel files, archiving files.
- Doing compensations with involved companies.
- Plan budgets and arrange for purchase of all project requirements
- Coordinate with other consultants, such as trainers, architects,service providers, field assistants to ensure job success.
- Organise the purchase of stationary, coordinate the maintainance of the office building and equipment.
- Prices & terms negotiations with local & international vendors with in time deliveries with efficient and effective time management.
- Handling & generating of Purchase Orders and maintaining data base.
- Keeping a constant liaison in order to maintain better understanding and working environment with Local & international Vendors.
- Providing daily, weekly, monthly and annual reports to the management.
- Coordinate between clearing agents and different custom officials.
- Responsible for maintaining books of store accounts.
- Preparation of site budgets
- Research and analyse risk for Evacu8.
- Forecast market trends for various industries that Evacu8 participates in.
- Make recommendations for Evacu8 to operate in special economic zones for manufacturing of components.
- Local & Foreign Procurement