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office administrative assistant: Resume Samples & Writing Guide

Gordon Ingram 624 Forestview Drive, Bridgewater, SD 57319
ingramgordon@protonmail.com
790-113-3365

Employment history

Senior Office Administrative Assistant, Apple Cupertino, California
December 2019 – Present
  • Assisting with special projects as needed
  • Maintaining a professional and organized work environment
  • Preparing documents and correspondence
Office Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
December 2018 – November 2019
  • Processing invoices and other financial documents
  • Preparing documents and correspondence
  • Maintaining a professional and organized work environment
Jr. Office Administrative Assistant, General Electric Boston, Massachusetts
June 2018 – November 2018
  • Creating and maintaining spreadsheets
  • Assisting with customer service inquiries and complaints
  • Answering and directing phone calls

Education

University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Accounting, April, 2018

Skills

Planning
Self-Motivation
Networking
Adaptability
Customer Service
Receptionist Duties
Mail Distribution
Record Keeping.

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Xaviero Foster 448 Highland Drive, Central Islip, NY 11722
xavierofoster9@protonmail.com
676-332-0719

Employment history

Chief Office Administrative Assistant, Amazon Seattle, Washington
June 2019 – Present
  • Greeting visitors and directing them to the appropriate personnel
  • Coordinating office activities and operations
  • Assisting with customer service inquiries and complaints
Associate Office Administrative Assistant, Bank of America Charlotte, North Carolina
January 2018 – May 2019
  • Maintaining records and filing systems
  • Answering and directing phone calls
  • Coordinating office activities and operations
Entry Level Office Administrative Assistant, Amazon Seattle, Washington
July 2016 – December 2017
  • Greeting visitors and directing them to the appropriate personnel
  • Assisting with event planning and execution
  • Assisting with customer service inquiries and complaints

Education

Harvard University, Cambridge, Massachusetts
MD in Medical Office Administration, June, 2016
Harvard University, Cambridge, Massachusetts
Bachelor of Arts in Human Resources Management, June, 2012

Skills

Listening
Coaching
Technical
Adaptability
Customer Service
Calendar Management
Typing
Office Supplies Management
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Vincent Campbell 86 Meadowview Avenue, King George, VA 22485
vincentcampbell35@aol.com
777-969-7963

Employment history

Lead Office Administrative Assistant, JPMorgan Chase New York, New York
April 2020 – Present
  • Assisting with customer service inquiries and complaints
  • Providing administrative support to other departments
  • Preparing documents and correspondence
Associate Office Administrative Assistant, Walmart Bentonville, Arkansas
April 2019 – March 2020
  • Preparing documents and correspondence
  • Ordering and distributing office supplies
  • Creating and maintaining spreadsheets
Entry Level Office Administrative Assistant, JPMorgan Chase New York, New York
October 2017 – March 2019
  • Processing invoices and other financial documents
  • Assisting with customer service inquiries and complaints
  • Assisting with event planning and execution

Education

University of Texas, Austin, Texas
Master of Arts in Human Resources Management, September, 2017
University of Texas, Austin, Texas
Bachelor of Science in Business Administration, September, 2013

Skills

Conflict Resolution
Training
Technical
Reliability
Travel Arrangements
Receptionist Duties
Office Management
Telephone Skills
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Xaviera Wilson 374 Forestview Drive, Thomas, OK 73669
wilson_xaviera@mail.com
744-434-7755

Professional Summary

 Highly organized and detail-oriented Office Administrative Assistant with extensive experience in providing administrative and clerical support. Proven track record of successfully managing multiple tasks with accuracy and efficiency. 

Employment history

Senior Office Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
June 2011 – Present
  • Providing administrative support to other departments
  • Assisting with customer service inquiries and complaints
  • Preparing documents and correspondence
Associate Office Administrative Assistant, CVS Health Woonsocket, Rhode Island
November 2010 – May 2011
  • Maintaining a professional and organized work environment
  • Maintaining records and filing systems
  • Preparing presentations and reports
Junior Office Administrative Assistant, General Electric Boston, Massachusetts
May 2010 – October 2010
  • Preparing presentations and reports
  • Assisting with special projects as needed
  • Scheduling meetings, appointments, and travel arrangements

Education

University of Illinois, Urbana, Illinois
MD in Business Administration, March, 2010
University of Illinois, Urbana, Illinois
Bachelor of Arts in Office Administration, March, 2006

Skills

Teamwork
Visualization
Risk Management
Networking
Receptionist Duties
Inventory Management
Customer Service
Typing
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Jack Parker 89 Cedarwood Drive, Perkins, MO 63774
parkerjack29@outlook.com
762-020-2386

Employment history

Chief Office Administrative Assistant, Google Mountain View, California
December 2019 – Present
  • Coordinating office activities and operations
  • Answering and directing phone calls
  • Assisting with event planning and execution
Office Administrative Assistant, Apple Cupertino, California
June 2019 – November 2019
  • Coordinating office activities and operations
  • Greeting visitors and directing them to the appropriate personnel
  • Preparing documents and correspondence
Jr. Office Administrative Assistant, Google Mountain View, California
November 2018 – May 2019
  • Creating and maintaining spreadsheets
  • Preparing documents and correspondence
  • Maintaining records and filing systems

Education

Stanford University, Stanford, California
Master of Arts in Office Administration, October, 2018
Stanford University, Stanford, California
Bachelor of Arts in Accounting, October, 2014

Skills

Risk Management
Teamwork
Time Management
Accounting
Calendar Management
Receptionist Duties
Document Preparation
Inventory Management
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office administrative assistant Job Descriptions; Explained

If you're applying for an office administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

office administrative assistant

  •  Answering the phone and directing calls to the appropriate person.
  •  Checking medicaid and insurance benefits.
  •  Posting medicaid and insurance payments.
  •  Submitting claims and appeals to medicaid and insurance.
  •  Checking patients in and out and taking payments for services rendered.
  •  Giving patients their treatment plans, scheduling appointments, giving referrals and scheduling appointments to specialist.
  •  Translating for spanish speaking patients.
2

office administrative assistant

  • Assisted farmers with completing their 2017 contracts before submitting and then properly filling them for the USDA and Farm Service Agency.
  • Coordinated with farmers to fill seed and gypsum orders and its delivery.
  • Invoiced farmers using QuickBooks.
  • Reviewed and entered data per farm and load into Golden Peanut Procurement System in a timely manner.
  • Organized and implemented a filing system to ensure paper work was not misplaced prior to entry into Golden Peanut Procurement System.
  • On a daily basis assisted farmers in answering questions concerning their contracts, trailers, loads delivered and payment on their crop.
  • Worked to maintain a clean and organized office.
3

office administrative assistant

  • Assisted farmers with completing their 2017 contracts before submitting and then properly filling them for the USDA and Farm Service Agency. 
  • Coordinated with farmers to fill seed and gypsum orders and its delivery. 
  • Invoiced farmers using QuickBooks.
  • Reviewed and entered data per farm and load into Golden Peanut Procurement System in a timely manner. 
  • Organized and implemented a filing system to ensure paper work was not misplaced prior to entry into Golden Peanut Procurement System. 
  • On a daily basis assisted farmers in answering questions concerning their contracts, trailers, loads delivered and payment on their crop. 
  • Worked to maintain a clean and organized office. 
4

office administrative assistant

  • Assembled policy notebooks that were sent to new policy holders.
  • Responsible for processing all incoming mail and delivering mail to the appropriate department.
  • Collected and assembled the Weekly and Monthly Progress Reports.
  • Assisted with compiling information for company bids and/or submittals and file corresponding documents in a timely manner.
5

office administrative assistant

  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Assisted with administrative tasks, answering phones and managing fax system.
  • Maintained business records by updating customer information.
  • Kept reception area clean and organized to offer positive first impression to every visitor.
  • Generated shipment invoices, prepared packages and set up courier deliveries for customers. 
1 2

office administrative assistant Job Skills

For an office administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Filing
  • Typing
  • Microsoft Office
  • Document Preparation
  • Scheduling
  • Calendar Management
  • Receptionist Duties
  • Office Management
  • Data Analysis
  • Customer Service
  • Office Supplies Management
  • Invoicing
  • Mail Distribution
  • Travel Arrangements
  • Inventory Management
  • Multi-tasking
  • Word Processing
  • Telephone Skills
  • Record Keeping.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your office administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Jeff Coleman 198 Woodland Drive, Leesport, PA 19533

Employment history

Lead Office Administrative Assistant, Bank of America Charlotte, North Carolina
December 2020 – Present
  • Assisting with special projects as needed
  • Answering and directing phone calls
  • Assisting with event planning and execution
Office Administrative Assistant, Microsoft Redmond, Washington
June 2019 – November 2020
  • Assisting with customer service inquiries and complaints
  • Preparing presentations and reports
  • Ordering and distributing office supplies
Jr. Office Administrative Assistant, CVS Health Woonsocket, Rhode Island
June 2018 – June 2019

    Education

    University of Wisconsin, Madison, Wisconsin
    Master of Science in Office Administration, May, 2018
    University of Wisconsin, Madison, Wisconsin
    Bachelor of Arts in Medical Office Administration, May, 2014

    Skills

    Training
    Business Acumen
    Teamwork
    Time Management
    Calendar Management
    Data Analysis
    Multi-tasking
    Document Preparation

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your office administrative assistant Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Barry Miller 509 Woodland Avenue, Ingalls Park, IL 60433
    barrymiller42@yandex.com
    847-657-0871

    Employment history

    Lead Office Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
    May 2021 – May 2022
    • Answering and directing phone call's
    • Scheduling meeting's, appointment's, and travel arrangement's
    • Maintaining a profesional and organized work enviroment
    Associate Office Administrative Assistant, Bank of America Charlotte, North Carolina
    May 2020 – April 2021
    • Preparing documents and correspondence
    • Preparing presentations an reports
    • Ordering an distributing office supplies
    Junior Office Administrative Assistant, Google Mountain View, California
    November 2019 – April 2020
    • Schedualing meetigns, apointments, and travel arrangments
    • Greeting visistors and directing them too the approriate personel
    • Ordering and distrubuting offce supplies

    Education

    University of California, Berkeley, California
    Bachelor of Science in Human Resources Management, September, 2019

    Skills

    Professionalism
    Communication
    Customer Service
    Social Media
    Telephone Skills
    Scheduling
    Filing
    Typing

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    office administrative assistant Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an office administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Gordon
    Ingram     ingramgordon@protonmail.com
    790-113-3365
    624 Forestview Drive, Bridgewater, SD
    57319

    Senior Office Administrative Assistant
    Amazon
    Seattle, Washington

    Greetings Amazon Hiring Team


    I am excited to apply for the Senior Office Administrative Assistant position at Amazon. As a highly skilled Office Administrative Assistant with 5 years of experience in Administrative & Clerical, I am confident that I can contribute significantly to your organization.


    My life experiences have taught me the importance of hard work, dedication, and collaboration. Whether it was on the work, or just personally, I have always been committed to pursuing my goals with passion and tenacity. I am confident that throughout all of these years I have gained the skills and expertise necessary to succeed in this role and be a great asset for Amazon. I am eager to join a team that shares my values and work towards a common goal.


    Thank you for considering my application for the Senior Office Administrative Assistant role. I am looking forward to a future where we work together to drive this organization's success.


    Kindest regards,
    Gordon Ingram
    790-113-3365
    ingramgordon@protonmail.com

    Gordon Ingram






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