5 Amazing administrative specialist Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative specialist

Build your resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.

START YOUR RESUME NOW

administrative specialist: Resume Samples & Writing Guide

Professional Summary

Highly organized and detail-oriented Administrative Specialist with extensive experience providing administrative and clerical support to ensure efficient operations. Proven ability to develop and implement effective processes and procedures to streamline workflow.

Employment history

Lead Administrative Specialist, Bank of America Charlotte, North Carolina

May 2010 – Present

Ordering office supplies
Maintaining records and databases
Assisting with special projects

Associate Administrative Specialist, Amazon Seattle, Washington

May 2009 – April 2010

Assisting with budget preparation
Coordinating travel arrangements
Processing invoices

Junior Administrative Specialist, Google Mountain View, California

May 2008 – April 2009

Greeting and directing visitors
Maintaining records and databases
Drafting and sending correspondence

Education

Cornell University, Ithaca, New York

Bachelor of Science in Human Resources Management, April, 2008

Skills

Creativity

Decision Making

Reporting

Written Communication

Inventory Management

Event Planning.

Invoicing

Document Preparation

Do you already have a resume? Use our PDF converter and edit your resume.

Build My Resume

Employment history

Chief Administrative Specialist, Microsoft Redmond, Washington

January 2021 – Present

Managing calendars
Maintaining filing systems
Ordering office supplies

Administrative Specialist, Apple Cupertino, California

July 2020 – December 2020

Data entry
Drafting and sending correspondence
Assisting with special projects

Jr. Administrative Specialist, Amazon Seattle, Washington

December 2019 – June 2020

Greeting and directing visitors
Drafting and sending correspondence
Assisting with budget preparation

Education

University of Illinois, Urbana, Illinois

Bachelor of Science in Accounting, October, 2019

Skills

Time Management

Organization

Presentation

Customer Service

Travel Arrangements

Invoicing

Records Management

Filing

Build My Resume

Employment history

Chief Administrative Specialist, Walmart Bentonville, Arkansas

July 2019 – Present

Providing general administrative support
Assisting with special projects
Answering and directing phone calls

Administrative Specialist, General Electric Boston, Massachusetts

January 2019 – June 2019

Providing general administrative support
Preparing reports
Maintaining records and databases

Entry Level Administrative Specialist, JPMorgan Chase New York, New York

July 2017 – December 2018

Managing calendars
Processing invoices
Ordering office supplies

Education

University of Michigan, Ann Arbor, Michigan

Executive Administrative Assistant, May, 2017

Skills

Self-Motivation

Negotiation

Customer Service

Innovation

Filing

Calendaring

Spreadsheet Management

Inventory Management

Build My Resume

Professional Summary

Highly organized and detail-oriented Administrative Specialist with a proven track record of providing exceptional administrative and clerical support. Skilled in streamlining processes and procedures to increase efficiency and productivity.

Employment history

Chief Administrative Specialist, CVS Health Woonsocket, Rhode Island

September 2014 – Present

Answering and directing phone calls
Assisting with budget preparation
Drafting and sending correspondence

Associate Administrative Specialist, General Electric Boston, Massachusetts

February 2014 – August 2014

Managing calendars
Ordering office supplies
Scheduling appointments and meetings

Junior Administrative Specialist, Apple Cupertino, California

September 2012 – January 2014

Coordinating travel arrangements
Greeting and directing visitors
Scheduling appointments and meetings

Education

University of Michigan, Ann Arbor, Michigan

Project Management, July, 2012

Skills

Strategic Thinking

Problem Solving

Social Media

Reporting

Data Analysis

Spreadsheet Management

Inventory Management

Records Management

Build My Resume

Employment history

Chief Administrative Specialist, UnitedHealth Group Minnetonka, Minnesota

November 2019 – Present

Ordering office supplies
Answering and directing phone calls
Data entry

Associate Administrative Specialist, JPMorgan Chase New York, New York

April 2019 – October 2019

Data entry
Coordinating travel arrangements
Assisting with budget preparation

Entry Level Administrative Specialist, General Electric Boston, Massachusetts

April 2018 – March 2019

Assisting with special projects
Maintaining filing systems
Drafting and sending correspondence

Education

University of Florida, Gainesville, Florida

Executive Administrative Assistant, March, 2018

Skills

Collaboration

Financial Management

Database Management

Planning

Scheduling

Typing

Filing

Event Planning.

Use This administrative specialist Resume Template

Not in love with this template? Browse our full library of resume templates

administrative specialist Job Descriptions; Explained

If you're applying for an administrative specialist position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative specialist/permit specialist

Manage contractors & residents projects for all work performed in City’s right of way.
Coordinate construction projects.
Ensure projects meet deadlines and remain within budget.
Responsible for billing and receiving of all projects.
Update accounting records with new payments, balances, customer information etc.
Oversee job site and maintenance ensuring all rules and regulations are followed.
Prepares reports of payroll changes required by the Department of Finance.

administrative specialist

Use computers for various applications, such as EDMS (Electronic Document Management System) and SDC (Supplier Document Control.
Create, maintain, and enter information into EDMS and SDC.
Complete DIBS (Document Issue Bulletin) and print requests in accordance with company procedures.
Operate SDC and coordinate the flow of information, internally or with other organizations.

administrative specialist

Keeps reports on daily routine routing along with maintaining monthly reports as required.
Adheres to laws and confidentiality guidelines, as in state, federal, local city & town regulations.
Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.Take actions to deal with the results of delays, bad weather, or emergencies at construction site.
Make sure all necessary permits and licenses are obtained.

administrative specialist

Maintain high Physical fitness standards through Physical fitness test and Combat fitness test.
Qualified Rifle expert three times during active service.
Maintain good order and discpline in the Marines under my charge.
Ensure Marines are within height weight standards, as well as fitness standards.
Qualified as a Black Belt Martial Arts Instructor in the Marine Corps Martial Arts program.

administrative specialist

Maintaining soldier records
Upholding secret clearance
Routinely update soldier records/life insurance/beneficiaries
Maintain mandatory be physical Fitness guidelines
Prepare soldier records for deployments

1 2 3 … 5

administrative specialist/permit specialist Job Skills

For an administrative specialist/permit specialist position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Word Processing
Filing
Typing
Scheduling
Data Analysis
Spreadsheet Management
Calendaring
Database Administration
Records Management
Office Management
Email Management
Customer Service
Reception
Document Preparation
Inventory Management
Invoicing
Bookkeeping
Accounts Payable/Receivable
Travel Arrangements
Event Planning.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative specialist/permit specialist Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Administrative Specialist, Apple Cupertino, California

November 2015 – Present

Assisting with budget preparation
Processing invoices
Answering and directing phone calls

Associate Administrative Specialist, Amazon Seattle, Washington

April 2015 – October 2015

Maintaining records and databases
Managing calendars
Drafting and sending correspondence

Entry Level Administrative Specialist, CVS Health Woonsocket, Rhode Island

November 2013 – March 2015

Education

University of California, Berkeley, California

Customer Service, September, 2013

Skills

Planning

Documentation

Written Communication

Troubleshooting

Document Preparation

Reception

Records Management

Customer Service

Include your Contact Information and Job Descriptions

Missing job descriptions lessens your chances of getting hired.

Key Insights

Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
Keep job descriptions short but don't just list your jobs.
Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

How to Optimize Your administrative specialist/permit specialist Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Administrative Specialist, Bank of America Charlotte, North Carolina

August 2019 – May 2022

Ordering office suplies
Maintaining filing systems,
Co-ordinating travel arragements.

Administrative Specialist, Bank of America Charlotte, North Carolina

August 2018 – July 2019

Maintaining records and databases,
Greeting and directing visitors,
Drafting and send correspondence.

Jr. Administrative Specialist, Apple Cupertino, California

March 2017 – July 2018

Maintainin records and databses
Drafting and sending correspondance
Data entery

Education

Stanford University, Stanford, California

Master of Science in Accounting, January, 2017

Stanford University, Stanford, California

Bachelor of Science in Business Administration, January, 2013

Skills

Training

Time Management

Technical

Emotional Intelligence

Scheduling

Email Management

Inventory Management

Document Preparation

Correct Grammar and Address Gap Years in Your Resume

Don't leave unexplained gaps in your work history.

Key Insights

When explaining gaps in your employment section, start by being honest.
Elaborate on the gap and show that you never stopped learning.
Explain and elaborate any gap in your work history by highlighting new skills.

administrative specialist/permit specialist Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative specialist/permit specialist position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Administrative Specialist
Amazon
Seattle, Washington

Esteemed Recruitment Team

As an Administrative Specialist with a proven track record of success in Administrative & Clerical, I am excited to apply for the Lead Administrative Specialist position at Amazon. I believe that my skills and expertise would make a valuable contribution to your team.

Throughout my life, I have pursued my passion for Customer Service and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Creativity and Decision Making that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Administrative Specialist to the position and work with a team of like-minded individuals to achieve our common goals.

I appreciate the opportunity to apply for the Lead Administrative Specialist position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.

Your time is appreciated,
Charles Carter
992-725-6833
cartercharles45@yahoo.com

Charles Carter

CUSTOMIZE THIS COVER LETTER

Showcase your most significant accomplishments and qualifications with this cover letter.
Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters