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administrative office manager: Resume Samples & Writing Guide

Oliver Davis 661 Hilltop Drive, Camanche North Shore, CA 95640
davis-oliver@protonmail.com
848-512-9896

Professional Summary

 A highly organized and detail-oriented Administrative Office Manager with extensive experience in business management. Proven track record of successfully managing office operations, streamlining processes, and providing support to senior management. 

Employment history

Senior Administrative Office Manager, Ernst & Young New York City, New York
March 2010 – Present
  • Ensure compliance with health and safety regulations
  • Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
  • Develop and implement strategies to improve office efficiency and productivity
Administrative Office Manager, IBM San Francisco, California
March 2009 – February 2010
  • Respond to customer inquiries and complaints in a timely and professional manner
  • Supervise and train office staff in the use of office equipment and software
  • Manage and maintain office equipment, including computers, printers, and fax machines
Jr. Administrative Office Manager, McKinsey & Company New York City, New York
March 2008 – February 2009
  • Negotiate contracts and pricing with vendors and suppliers
  • Respond to customer inquiries and complaints in a timely and professional manner
  • Provide administrative support to the management team by attending meetings, taking minutes, and transcribing notes

Education

University of California, Los Angeles Anderson School of Management, California
Risk Management Certificate, January, 2008

Skills

Professionalism
Interpersonal
Communication
Emotional Intelligence
Computer Proficiency
Business Writing
Record Keeping
Typing

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Henry Kelly 246 Valley Drive, Fort Polk South, LA 71459
henrykelly68@protonmail.com
937-185-8752

Employment history

Lead Administrative Office Manager, Microsoft Redmond, Washington
February 2020 – Present
  • Supervise and train office staff in the use of office equipment and software
  • Develop and maintain filing systems for records, reports, and documents
  • Manage office supplies inventory and place orders when necessary
Associate Administrative Office Manager, KPMG New York City, New York
September 2018 – January 2020
  • Coordinate office activities, such as meetings, conferences, and special events
  • Develop and implement strategies to improve office efficiency and productivity
  • Provide administrative support to the management team by attending meetings, taking minutes, and transcribing notes
Junior Administrative Office Manager, PwC New York City, New York
September 2017 – August 2018
  • Supervise and train office staff in the use of office equipment and software
  • Respond to customer inquiries and complaints in a timely and professional manner
  • Perform other administrative duties as assigned

Education

Harvard Business School, Boston, Massachusetts
Bachelor of Business Administration, July, 2017

Skills

Relationship Management.
Collaboration
Decision Making
Reliability
Accounts Receivable
Accounts Payable
Financial Analysis
Microsoft Office
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Gary Evans 143 Cedarwood Court, New Market, IN 47933
garyevans67@aol.com
661-342-9122

Employment history

Lead Administrative Office Manager, Bain & Company Boston, Massachusetts
February 2015 – Present
  • Develop and maintain filing systems for records, reports, and documents
  • Negotiate contracts and pricing with vendors and suppliers
  • Supervise and train office staff in the use of office equipment and software
Administrative Office Manager, Bain & Company Boston, Massachusetts
August 2014 – January 2015
  • Negotiate contracts and pricing with vendors and suppliers
  • Develop and implement strategies to improve office efficiency and productivity
  • Perform other administrative duties as assigned
Junior Administrative Office Manager, Bain & Company Boston, Massachusetts
August 2013 – July 2014
  • Provide administrative support to the management team by attending meetings, taking minutes, and transcribing notes
  • Negotiate contracts and pricing with vendors and suppliers
  • Ensure compliance with health and safety regulations

Education

University of California, Los Angeles Anderson School of Management, California
Doctor of Business Administration, June, 2013
University of California, Los Angeles Anderson School of Management, California
Bachelor of Science in Business Management, June, 2009

Skills

Written Communication
Risk Management
Creativity
Networking
Filing
Financial Analysis
Office Management
Multi-tasking
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Pauline Harris 670 Hilltop Drive, Truxton, MO 63381
paulineharris34@outlook.com
950-337-3712

Employment history

Chief Administrative Office Manager, IBM San Francisco, California
March 2015 – Present
  • Manage and maintain office equipment, including computers, printers, and fax machines
  • Perform other administrative duties as assigned
  • Manage office supplies inventory and place orders when necessary
Associate Administrative Office Manager, Ernst & Young New York City, New York
September 2013 – February 2015
  • Develop and implement office policies and procedures to ensure efficient workflow and compliance with applicable laws and regulations
  • Ensure compliance with health and safety regulations
  • Develop and implement strategies to improve office efficiency and productivity
Entry Level Administrative Office Manager, Oracle Redwood Shores, California
March 2013 – September 2013
  • Develop and maintain filing systems for records, reports, and documents
  • Develop and implement strategies to improve office efficiency and productivity
  • Ensure compliance with health and safety regulations

Education

Yale School of Management, New Haven, Connecticut
Strategic Planning Certificate, January, 2013

Skills

Public Speaking
Written Communication
Training
Documentation
Record Keeping
Typing
Business Writing
Bookkeeping
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Yvette Long 309 Hickory St., Beverly Hills, MO 63121
yvettelong31@mail.com
665-233-1539

Employment history

Junior Administrative Office Manager, KPMG New York City, New York
November 2021 – September 2022
  • Maintain office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions
  • Negotiate contracts and pricing with vendors and suppliers
  • Coordinate office activities, such as meetings, conferences, and special events

Education

University of California, Los Angeles Anderson School of Management, California
Business Process Improvement Certificate, October, 2021

Skills

Professionalism
Attention to Detail
Mentoring
Organization
Time Tracking
Financial Analysis
Accounts Receivable
Accounts Payable
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administrative office manager Job Descriptions; Explained

If you're applying for an administrative office manager position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

administrative office manager

  • Accounting cycle including financial statements, payroll for 50 employees, DAS reporting and remittances, Gst/Qst monthly filing,
  • Daily bank position
  • Evaluate financial reporting systems, accounting and collection procedures,  investment activities and make recommendations for changes to procedures, operating systems, budgets, or other financial control functions.
  • Direct and coordinate activities of businesses for departments concerned with production, pricing, sales and distribution of Textiles.
  • Appoint department heads/managers and assign and delegate responsibilities to them.
  • Prepare and present reports concerning activities, expenses, budgets, government statutes and rulings affecting our business.
  • Handled all domestic and international travel arrangement for senior management.
2

administrative office manager

  • Family owned company built from the ground up with husband
  • Answered phone as dispatcher and scheduled all appointments
  • Assisted customers over the phone and at the office with questions or payments
  • Pulled all necessary permits with the City
  • Handled all Accounts Payable/Accounts Receivable in QuickBooks
  • Entered all data in QuickBooks
  • Used ServiceM8 dispatch software
3

administrative office manager

  • Organizing the office layout and ordering stationery and equipment
  • Produced expense reports for sales team.
  • Ran payroll for company
  • Kept track of all employees and their files (HR)
4

administrative office manager

  • Handled all workers comp claims and general liability claims
  • Ran any audits necessary for insurance renewals
  • Handled all year end tax preparation for our CPA
  • Paid all statements monthly
5

administrative office manager

  • Monitor and direct the work of lower-level admin.
  • Reconciled all accounts in QuickBooks monthly
  • Filed any taxes necessary monthly and quarterly
  • Assisted technicians as necessary
1 2

administrative office manager Job Skills

For an administrative office manager position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Computer Proficiency
  • Microsoft Office
  • Office Administration
  • Calendar Management
  • Scheduling
  • Business Writing
  • Filing
  • Record Keeping
  • Typing
  • Data Entry
  • Bookkeeping
  • Inventory Management
  • Office Management
  • Multi-tasking
  • Time Tracking
  • Accounts Payable
  • Accounts Receivable
  • Financial Analysis
  • Budgeting
  • Credit Management
  • Payment Processing.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administrative office manager Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ollie Watson 621 Ridgeview Drive, New Baden, IL 62265

Employment history

Senior Administrative Office Manager, IBM San Francisco, California
February 2020 – Present
  • Supervise and train office staff in the use of office equipments and softwares
  • Develops and maintain filing systems for records, report, and documents
  • Develops and implement offices policies and procedurs to ensure efficent workflow and compliances with applicable laws and regulations.
Associate Administrative Office Manager, KPMG New York City, New York
August 2018 – January 2020
  • Maintains office servies by organizes office operations and proceduers; controlls correspondence; designin filing systems; reviewin and approving supply requisitions; assignin and monitorin clerical functions
  • Ensures compliance with health and safety regulatios
  • Develops and implements office policys and proceduers to ensure efficients workflow and compliances with applicable laws and regulations.
Junior Administrative Office Manager, PwC New York City, New York
September 2017 – August 2018
  • Develop and implement office policieS and procedureS to ensure efficient workflow and compliance with applicable lawS and regulationS
  • Manage office budgetS by monitoring expenseS and tracking budget performancE
  • Develop and maintain filing systemS for recordS, reportS, and documentS

Education

University of Chicago Booth School of Business, Chicago, Illinois
Doctor of Business Administration, July, 2017
University of Chicago Booth School of Business, Chicago, Illinois
Bachelor of Science in Human Resources Management, July, 2013

Skills

Quality Assurance
Strategic Thinking
Computer Literacy
Financial Management
Payment Processing.
Inventory Management
Scheduling
Time Tracking

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights
  • Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
  • Make sure to use a professional email address as part of your contact information.
  • Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

How to Optimize Your administrative office manager Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Yolanda King 314 Meadowview Avenue, Dry Creek, AK 99737
kingyolanda15@aol.com
838-925-9487

Employment history

Senior Administrative Office Manager, Microsoft Redmond, Washington
September 2013 – May 2022
  • Manage office supplies inventory and place orders when necessary
  • Ensure compliance with health and safety regulations
  • Supervise and train office staff in the use of office equipment and software
Associate Administrative Office Manager, Bain & Company Boston, Massachusetts
March 2012 – August 2013
  • Respond to customer inquiries and complaints in a timely and professional manner
  • Negotiate contracts and pricing with vendors and suppliers
  • Manage office supplies inventory and place orders when necessary
Entry Level Administrative Office Manager, IBM San Francisco, California
September 2011 – February 2012

    Education

    University of Michigan Ross School of Business, Ann Arbor, Michigan
    Bachelor of Business Administration, July, 2011

    Skills

    Attention to Detail
    Leadership
    Relationship Management.
    Coaching
    Inventory Management
    Filing
    Record Keeping
    Accounts Payable

    Unexplained Year Gaps and Missing Job Experiences are a No-no

    Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

    Key Insights
    • It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
    • Use the gap to talk about positive attributes or additional skills you've learned.
    • Be honest and straightforward about the gap and explain it using a professional summary.

    administrative office manager Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an administrative office manager position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Oliver
    Davis     davis-oliver@protonmail.com
    848-512-9896
    661 Hilltop Drive, Camanche North Shore, CA
    95640

    Senior Administrative Office Manager
    PwC
    New York City, New York

    To Whom It May Concern


    I am writing to express my interest in the Senior Administrative Office Manager position at PwC. As an Administrative Office Manager with 15 years of experience in Business Management myself, I believe I have the necessary skills and expertise to excel in this role.


    As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Business Strategy to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.


    Thank you for considering my application for the Senior Administrative Office Manager position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.


    Thank you for your time and consideration,
    Oliver Davis
    848-512-9896
    davis-oliver@protonmail.com

    Oliver Davis






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