5 Amazing purchasing administrator Resume Examples (Updated 2023) + Skills & Job Descriptions

purchasing administrator

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purchasing administrator: Resume Samples & Writing Guide

Professional Summary

Experienced Purchasing Administrator with a strong background in the retail industry. Skilled in managing vendor relationships, negotiating contracts, and ensuring timely and accurate delivery of products.

Employment history

Lead Purchasing Administrator, Target Minneapolis, Minnesota

July 2013 – Present

Prepare and process purchase orders
Process invoices and payments to suppliers
Ensure quality control of purchased items

Associate Purchasing Administrator, Kohl's Menomonee Falls, Wisconsin

January 2012 – June 2013

Process invoices and payments to suppliers
Ensure compliance with company policies and procedures
Monitor inventory levels and reorder when necessary

Jr. Purchasing Administrator, Home Depot Atlanta, Georgia

July 2011 – December 2011

Prepare and process purchase orders
Monitor and report on supplier performance
Develop and implement strategies to reduce costs

Education

University of North Carolina, Chapel Hill, North Carolina

Doctor of Arts in Visual Merchandising, May, 2011

University of North Carolina, Chapel Hill, North Carolina

Bachelor of Arts in Visual Merchandising, May, 2007

Skills

Process Improvement

Coaching

Organization

Technical

Cost Analysis

MS Word

Order Processing

Shipping and Receiving

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Employment history

Entry Level Purchasing Administrator, Macy's New York, New York

December 2021 – October 2022

Develop and implement strategies to reduce costs
Research and evaluate potential suppliers
Analyze market trends to identify potential new suppliers

Education

University of Minnesota, Minneapolis, Minnesota

Doctor of Science in Retail Buying, November, 2021

University of Minnesota, Minneapolis, Minnesota

Bachelor of Arts in Retail Operations, November, 2017

Skills

Networking

Adaptability

Coaching

Communication

MS Excel

Contract Negotiation

Inventory Management

Order Processing

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Employment history

Chief Purchasing Administrator, Walmart Bentonville, Arkansas

August 2017 – Present

Monitor and report on supplier performance
Monitor inventory levels and reorder when necessary
Maintain vendor relationships and resolve any issues

Purchasing Administrator, Nordstrom Seattle, Washington

August 2016 – July 2017

Negotiate prices and contracts with suppliers
Ensure compliance with company policies and procedures
Track and report on purchasing activities

Junior Purchasing Administrator, Target Minneapolis, Minnesota

August 2015 – July 2016

Analyze market trends to identify potential new suppliers
Monitor inventory levels and reorder when necessary
Research and evaluate potential suppliers

Education

Fashion Institute of Technology, New York, New York

Retail Buying, June, 2015

Skills

Project Management

Process Improvement

Emotional Intelligence

Stress Management

Order Processing

Supply Management

Quality Control

Logistics

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Employment history

Lead Purchasing Administrator, Walmart Bentonville, Arkansas

February 2019 – Present

Maintain accurate records of all purchases
Prepare and process purchase orders
Process invoices and payments to suppliers

Associate Purchasing Administrator, Home Depot Atlanta, Georgia

August 2017 – January 2019

Negotiate prices and contracts with suppliers
Process invoices and payments to suppliers
Analyze market trends to identify potential new suppliers

Jr. Purchasing Administrator, Sears Hoffman Estates, Illinois

February 2017 – July 2017

Ensure quality control of purchased items
Maintain vendor relationships and resolve any issues
Resolve disputes and claims with suppliers

Education

University of Wisconsin, Madison, Wisconsin

Retail Technology, December, 2016

Skills

Accounting

Planning

Customer Service

Attention to Detail

ERP Systems

Contract Negotiation

Inventory Management

Budgeting

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Employment history

Senior Purchasing Administrator, Sears Hoffman Estates, Illinois

July 2017 – Present

Resolve disputes and claims with suppliers
Develop and implement strategies to reduce costs
Track and report on purchasing activities

Associate Purchasing Administrator, Target Minneapolis, Minnesota

July 2016 – June 2017

Negotiate prices and contracts with suppliers
Develop and implement strategies to reduce costs
Track and report on purchasing activities

Entry Level Purchasing Administrator, Home Depot Atlanta, Georgia

January 2016 – June 2016

Analyze market trends to identify potential new suppliers
Ensure quality control of purchased items
Prepare and process purchase orders

Education

University of Florida, Gainesville, Florida

Bachelor of Arts in Visual Merchandising, November, 2015

Skills

Negotiation

Conflict Resolution

Mentoring

Decision Making

Inventory Management

MS Outlook

MS Word

Order Processing

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purchasing administrator Job Descriptions; Explained

If you're applying for an purchasing administrator position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

purchasing administrator

Typing purchase orders and doing follow-up phone calls to vendors.
Processing invoices for payment.
Updating and distributing numerous bi-monthly and monthly financial reports.
Keeping daily logs of all purchase orders issued and the dollar amounts.
Making the travel arrangements for the purchasing department.

purchasing administrator

Identifies and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and places orders.
Interprets and communicates purchasing procedures to departments; assists departments in initiating requisitions and orders, and solves problems with orders.
Process inventory receipts, purchase orders and vendor invoices, including matching and reconciling of related documents.

purchasing administrator Job Skills

For an purchasing administrator position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Inventory Management
Data Entry
Vendor Management
Order Processing
Cost Analysis
Logistics
Supply Chain Management
MS Excel
MS Word
MS Outlook
ERP Systems
Purchasing Procedures
Negotiation Skills
Quality Control
Budgeting
Forecasting
Supply Management
Pricing Analysis
Sourcing
Contract Negotiation
Shipping and Receiving

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your purchasing administrator Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Purchasing Administrator, Best Buy Richfield, Minnesota

February 2012 – May 2022

Resolve disputes and claims with suppliers
Monitor and report on supplier performance
Research and evaluate potential suppliers

Purchasing Administrator, Nordstrom Seattle, Washington

August 2011 – February 2012

Coordinate with other departments to ensure timely delivery of goods
Negotiate prices and contracts with suppliers
Prepare and process purchase orders

Entry Level Purchasing Administrator, Macy's New York, New York

March 2010 – July 2011

Track and report on purchasing activities
Maintain vendor relationships and resolve any issues
Analyze market trends to identify potential new suppliers

Education

University of Maryland, College Park, Maryland

Bachelor of Arts in Retail Marketing, January, 2010

Skills

Interpersonal

Self-Motivation

Attention to Detail

Written Communication

MS Word

Negotiation Skills

Budgeting

Purchasing Procedures

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your purchasing administrator Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Lead Purchasing Administrator, Sears Hoffman Estates, Illinois

August 2016 – Present

Negotiate prices and contracts with suppliers,
Monitoring inventory levels and re-ordering when neccessary,
Monitoring and reporting on supplier performence.

Associate Purchasing Administrator, JCPenney Plano, Texas

January 2016 – July 2016

Maintain vendor relationShips and resolve any issuEes
Prepare and procesS purchase orderS
ResearcH and evaluatE potential supplIers

Entry Level Purchasing Administrator, Target Minneapolis, Minnesota

August 2014 – December 2015

"I went to the store to buy some food
I went to the store too buy some food.

Education

University of Texas, Austin, Texas

Bachelor of Arts in Retail Store Management, June, 2014

Skills

Technical

Collaboration

Planning

Stress Management

MS Word

Pricing Analysis

MS Excel

Logistics

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

purchasing administrator Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an purchasing administrator position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Purchasing Administrator
Best Buy
Richfield, Minnesota

To the respected Best Buy Hiring Team

I am excited to apply for the Lead Purchasing Administrator role at Best Buy. As a highly skilled Purchasing Administrator, I am confident that I have the necessary experience and abilities to make a valuable contribution to your organization.

As someone who has always been driven by a desire to solve complex problems and make a difference in the world, I have pursued opportunities to learn and grow throughout my life. My experience in this field has equipped me with valuable skills such as Process Improvement and Coaching that have planted in me a great work ethic. I am excited to apply these skills and my enthusiasm for Retail to the role and contribute to your organization's success.

Thank you for considering my application for the Lead Purchasing Administrator role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

With gratitude,
Gordon Nelson
785-849-8214
[email protected]

Gordon Nelson

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