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executive personal assistant: Resume Samples & Writing Guide

Tony Quinn 252 Sunnyvale Avenue, Donaldson, MN 56720
quinntony@inbox.com
886-634-2719

Employment history

Senior Executive Personal Assistant, Bain & Company Boston, Massachusetts
September 2016 – Present
  • Managing calendars, scheduling meetings, and making travel arrangements
  • Preparing and editing correspondence, reports, and presentations
  • Coordinating with other departments and external contacts
Executive Personal Assistant, Deloitte New York City, New York
September 2015 – August 2016
  • Coordinating with other departments and external contacts
  • Assisting with special projects
  • Maintaining contact lists
Jr. Executive Personal Assistant, Accenture Chicago, Illinois
April 2014 – August 2015
  • Creating and updating databases
  • Managing calendars, scheduling meetings, and making travel arrangements
  • Assisting with special projects

Education

University of Michigan Ross School of Business, Ann Arbor, Michigan
Bachelor of Business Administration, February, 2014

Skills

Data Analysis
Social Media
Accounting
Financial Management
Data Entry
Scheduling
Accounting
Event Planning

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George Nelson 625 Ridge Drive, New Rockport Colony, MT 59422
george-nelson@yandex.com
638-155-4558

Employment history

Lead Executive Personal Assistant, McKinsey & Company New York City, New York
July 2019 – Present
  • Preparing and editing correspondence, reports, and presentations
  • Processing invoices and expense reports
  • Coordinating with other departments and external contacts
Executive Personal Assistant, Accenture Chicago, Illinois
February 2018 – July 2019
  • Coordinating events and activities
  • Handling confidential information with discretion
  • Creating and updating databases
Entry Level Executive Personal Assistant, Bain & Company Boston, Massachusetts
August 2017 – January 2018
  • Coordinating events and activities
  • Coordinating with other departments and external contacts
  • Assisting with research and data analysis

Education

Northwestern University Kellogg School of Management, Evanston, Illinois
Doctor of Science in Business Analytics, June, 2017
Northwestern University Kellogg School of Management, Evanston, Illinois
Bachelor of Science in Accounting, June, 2013

Skills

Strategic Thinking
Attention to Detail
Documentation
Negotiation
Accounting
Microsoft Office
Office Administration
Customer Service
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Gary Benson 966 Winterwood Drive, Bellville, TX 77418
bensongary65@gmail.com
749-010-3959

Professional Summary

 Dynamic and organized professional with extensive experience in executive personal assistance and business management. Proven track record of providing exceptional administrative support to high-level executives. 

Employment history

Senior Executive Personal Assistant, McKinsey & Company New York City, New York
November 2009 – Present
  • Processing invoices and expense reports
  • Preparing and editing correspondence, reports, and presentations
  • Coordinating events and activities
Executive Personal Assistant, Deloitte New York City, New York
November 2008 – October 2009
  • Maintaining contact lists
  • Coordinating events and activities
  • Providing general administrative support as needed
Junior Executive Personal Assistant, KPMG New York City, New York
April 2008 – October 2008
  • Managing calendars, scheduling meetings, and making travel arrangements
  • Creating and updating databases
  • Coordinating with other departments and external contacts

Education

University of Texas at Austin McCombs School of Business, Austin, Texas
Master of Science in Human Resources Management, March, 2008
University of Texas at Austin McCombs School of Business, Austin, Texas
Bachelor of Science in Human Resources Management, March, 2004

Skills

Conflict Resolution
Database Management
Teamwork
Collaboration
Spreadsheets
Bookkeeping
Document Management
Travel Arrangements
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Danny Irving 728 Evergreen St., Kittitas, WA 98934
irving-danny@protonmail.com
752-357-1847

Professional Summary

 Highly organized and detail-oriented Executive Personal Assistant with extensive experience in business management. Proven track record of providing exceptional administrative support to top-level executives. 

Employment history

Chief Executive Personal Assistant, Ernst & Young New York City, New York
March 2011 – Present
  • Creating and updating databases
  • Assisting with special projects
  • Maintaining contact lists
Executive Personal Assistant, Deloitte New York City, New York
September 2010 – February 2011
  • Developing and maintaining filing systems
  • Answering phones and responding to emails
  • Managing calendars, scheduling meetings, and making travel arrangements
Entry Level Executive Personal Assistant, McKinsey & Company New York City, New York
March 2009 – August 2010
  • Coordinating events and activities
  • Maintaining office supplies and ordering new supplies as needed
  • Assisting with special projects

Education

Yale School of Management, New Haven, Connecticut
Bachelor of Arts in Business Economics, January, 2009

Skills

Attention to Detail
Business Acumen
Emotional Intelligence
Computer Literacy
Meeting Coordination
Inventory Management
Scheduling
Accounting
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Yolanda Roberts 541 Pinecrest Drive, Waukegan, IL 60048
yolandaroberts69@inbox.com
625-435-8537

Professional Summary

 Highly organized and proactive Executive Personal Assistant with extensive experience in business management. Demonstrated ability to provide exceptional administrative support to executive-level personnel. 

Employment history

Chief Executive Personal Assistant, Oracle Redwood Shores, California
May 2010 – Present
  • Processing invoices and expense reports
  • Answering phones and responding to emails
  • Creating and updating databases
Associate Executive Personal Assistant, Accenture Chicago, Illinois
May 2009 – April 2010
  • Handling confidential information with discretion
  • Assisting with research and data analysis
  • Developing and maintaining filing systems
Jr. Executive Personal Assistant, Bain & Company Boston, Massachusetts
December 2007 – April 2009
  • Assisting with research and data analysis
  • Assisting with special projects
  • Answering phones and responding to emails

Education

University of California, Los Angeles Anderson School of Management, California
Bachelor of Science in Business Management, October, 2007

Skills

Leadership
Creativity
Coaching
Adaptability
Bookkeeping
Typing
Scheduling
Data Entry
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executive personal assistant Job Descriptions; Explained

If you're applying for an executive personal assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

executive personal assistant

  • I manage and maintain the directors diary and schedule.
  • I assist in preparing invoices, employee contracts, letters, financial statements and other documents, using word processing or presentation software.
  • I am responsible for answering phone calls and directing calls to the director or take messages.
  • I assist in processing payroll information.
  • I attend meetings to record minutes.
  • I welcome visitors and determine whether they should be given access to specific individuals.
  • I receive and  analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
2

executive personal assistant

  • I perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • I file and retrieve corporate documents, records, and reports.
  • Organizing venues for executive board meetings which includes coordinating the luncheons for the attendants.
  • Supervise and explain duties for site contract workers, as well as being a mediator for workers needs.
3

executive personal assistant

  • Screening incoming calls, prior screening of guests requesting meeting
  • Making notes of essential information & prioritizing the calls to be returned by the HOD.
  • Prioritize E-mail traffic, a list of replies that have to be responded to. Replying to the non-priority mails, Letters & requests
  • Ensure the smooth running of the Royal Household Office on a day-to-day basis & manage a team of support staff 
  • Controlling correspondence; designing filing systems; screening of external phone calls, Meeting arrangements, diary management (Electronic & Manual management), dealing/sourcing quotes from suppliers for procurement purposes. 
  • Designing templates for office usage & filing documents of community complaints, Identify training requirements for staff,
  • Submitting of leave forms to HR, & Manage & update staff leave days Manage internal events, handing rsvp, designing name badges
4

executive personal assistant

  •  Handling of company’s emails and calls for any inquires or problems in shipments. 
  • Make travel arrangements for the chairman.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages) .
  • Prepare invoices or financial statements and provide assistance in bookkeeping. 
  • Monitor Company supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Conduct research and prepare presentations or reports as assigned.
5

executive personal assistant

  • Dealing with Suppliers, organising purchase order & processing of invoices
  • Identify media articles related to HOD & or any relating to the Company.
  •  Manage the Unit Budget, shifting funds for items lacking, Requests three quotes from suppliers before selecting a supplier, Create Procurement requisitions on the Systems
  • Submit MTEF Budget requisition to Finance for the new financial year. 
1 2 3

executive personal assistant Job Skills

For an executive personal assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Data Analysis
  • Microsoft Office
  • Spreadsheets
  • Office Administration
  • Scheduling
  • Calendar Management
  • Filing
  • Document Management
  • Travel Arrangements
  • Meeting Coordination
  • Event Planning
  • Customer Service
  • Bookkeeping
  • Typing
  • Email Management
  • Accounts Payable/Receivable
  • Inventory Management
  • Timekeeping
  • Accounting

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your executive personal assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ed Kelly 913 Creek Drive, Lakeview Estates, GA 30012

Employment history

Chief Executive Personal Assistant, Microsoft Redmond, Washington
December 2016 – Present
  • Developing and implementing administrative systems
  • Developing and maintaining filing systems
  • Preparing and editing correspondence, reports, and presentations
Executive Personal Assistant, IBM San Francisco, California
December 2015 – November 2016
  • Answering phones and responding to emails
  • Assisting with special projects
  • Preparing and editing correspondence, reports, and presentations
Junior Executive Personal Assistant, Deloitte New York City, New York
July 2014 – November 2015

    Education

    University of Texas at Austin McCombs School of Business, Austin, Texas
    Master of Science in Business Management, May, 2014
    University of Texas at Austin McCombs School of Business, Austin, Texas
    Bachelor of Science in Business Analytics, May, 2010

    Skills

    Problem Solving
    Supervisory
    Business Acumen
    Self-Motivation
    Travel Arrangements
    Email Management
    Customer Service
    Filing

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your executive personal assistant Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Walt Brown 73 Oakview Drive, Stickleyville, VA 24244
    brownwalt@icloud.com
    747-715-1510

    Employment history

    Entry Level Executive Personal Assistant, PwC New York City, New York
    July 2021 – April 2022
    • Proccessing invoices and expense report's
    • Maintaining office's supplies and ordering new supply's as needed
    • Co-ordinating with other department's and external contact's

    Education

    Stanford Graduate School of Business, Stanford, California
    Bachelor of Arts in Business Analytics, May, 2021

    Skills

    Collaboration
    Leadership
    Communication
    Technical
    Bookkeeping
    Typing
    Data Entry
    Spreadsheets

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    executive personal assistant Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an executive personal assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Tony
    Quinn     quinntony@inbox.com
    886-634-2719
    252 Sunnyvale Avenue, Donaldson, MN
    56720

    Senior Executive Personal Assistant
    Bain & Company
    Boston, Massachusetts

    To the respected Bain & Company Hiring Team


    I am writing to express my interest in the Senior Executive Personal Assistant role at Bain & Company. As an Executive Personal Assistant with 9 years of experience, I am confident that I possess the necessary skills and qualifications to excel in this position.


    As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Business Management, I am excited to apply my skills to this role and contribute to your organization's growth and success.


    Thank you for considering my application for the Senior Executive Personal Assistant position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.


    Respectfully,
    Tony Quinn
    886-634-2719
    quinntony@inbox.com

    Tony Quinn






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