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1

confidential secretary

  • Performance all administrative and secretarial functions supporting the department.
  • Key in database in ITSS-oracle system for Sales Order Management and Purchase Order request.
  • Handle phone calls and messages.
  • Setting appointments/scheduling meetings, including meetings room arrangement.
  • Attend meetings and prepare the meeting minutes and other correspondence.
  • Arrange staff’s outstation and overseas business travelling including hotel, flight booking and documentation.
  • Assist in typing and preparing of reports, presentation materials, proposal and etc.
2

confidential secretary

  • Administer records processing and file management of the department.
  • Handle documentation like typing, recording, and allocating memo for quick information retrieval as when needed by superior.
  • Compile and manage record of files.
  • Administer department stationery, paper and other related office supplies inventory.
3

confidential secretary

  • Liaise with suppliers and vendors on orders, deliveries and other business related matters.
  • Assist to verify and sort out invoices, departmental claims, etc prior forwarding to Finance for payment.
  • Handle other sales enquiry calls from customer and pass to respective sales person.
  • To carry out any special task and Ad Hoc assignment as required by the superior.