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executive administrative assistant: Resume Samples & Writing Guide

Pete Daniels 892 Ridge Drive, Rock Port, MO 64482
pete_daniels@protonmail.com
848-245-3110

Employment history

Chief Executive Administrative Assistant, Apple Cupertino, California
September 2018 – Present
  • Preparing reports, documents, and presentations
  • Processing incoming and outgoing correspondence
  • Coordinating travel arrangements
Executive Administrative Assistant, CVS Health Woonsocket, Rhode Island
April 2017 – August 2018
  • Scheduling meetings and appointments
  • Assisting with budget preparation and monitoring
  • Organizing and maintaining files and records
Entry Level Executive Administrative Assistant, Google Mountain View, California
April 2016 – March 2017
  • Organizing and maintaining files and records
  • Coordinating travel arrangements
  • Scheduling meetings and appointments

Education

University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Accounting, February, 2016

Skills

Stress Management
Accounting
Analytical
Customer Service
Scanning
Data Entry
Travel Arrangements
Records Management

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Jack Grant 959 Sunset St., Jamestown, LA 71045
grantjack20@hotmail.com
946-596-2378

Employment history

Senior Executive Administrative Assistant, Amazon Seattle, Washington
April 2020 – Present
  • Preparing reports, documents, and presentations
  • Assisting with research and data collection
  • Answering and directing phone calls
Executive Administrative Assistant, Google Mountain View, California
October 2019 – March 2020
  • Preparing reports, documents, and presentations
  • Processing incoming and outgoing correspondence
  • Scheduling meetings and appointments
Jr. Executive Administrative Assistant, General Electric Boston, Massachusetts
April 2018 – September 2019
  • Updating and maintaining databases
  • Performing general office duties such as filing, photocopying, and ordering supplies
  • Coordinating travel arrangements

Education

University of Texas, Austin, Texas
Bachelor of Science in Human Resources Management, February, 2018

Skills

Innovation
Attention to Detail
Negotiation
Analytical
Multi-tasking
Records Management
Phone Etiquette
Inventory Management
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Jonathan Roberts 695 Holly St., Union Valley, TX 75189
jonathanroberts@gmail.com
772-741-2828

Employment history

Chief Executive Administrative Assistant, JPMorgan Chase New York, New York
August 2019 – Present
  • Assisting with special projects
  • Developing and implementing office policies and procedures
  • Assisting with budget preparation and monitoring
Associate Executive Administrative Assistant, General Electric Boston, Massachusetts
March 2018 – July 2019
  • Assisting with budget preparation and monitoring
  • Providing administrative support to management
  • Preparing reports, documents, and presentations
Jr. Executive Administrative Assistant, Bank of America Charlotte, North Carolina
March 2017 – February 2018
  • Assisting with budget preparation and monitoring
  • Assisting with research and data collection
  • Creating and managing spreadsheets

Education

University of Wisconsin, Madison, Wisconsin
Office Management, January, 2017

Skills

Professionalism
Flexibility
Documentation
Project Management
Multi-tasking
Typing
Data Entry
Scanning
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Frank Ellis 706 Park Avenue, Rentz, GA 31075
frankellis@zoho.com
917-518-2955

Employment history

Lead Executive Administrative Assistant, Microsoft Redmond, Washington
April 2018 – Present
  • Assisting with budget preparation and monitoring
  • Scheduling meetings and appointments
  • Providing administrative support to management
Associate Executive Administrative Assistant, Apple Cupertino, California
April 2017 – March 2018
  • Performing general office duties such as filing, photocopying, and ordering supplies
  • Assisting with special projects
  • Updating and maintaining databases
Jr. Executive Administrative Assistant, JPMorgan Chase New York, New York
October 2015 – March 2017
  • Answering and directing phone calls
  • Developing and implementing office policies and procedures
  • Preparing reports, documents, and presentations

Education

Cornell University, Ithaca, New York
Bachelor of Arts in Human Resources Management, September, 2015

Skills

Relationship Management.
Public Speaking
Documentation
Coaching
Office Management
Scheduling
Typing
Reception
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Jeff Walker 196 Cypress Avenue, Fort Polk South, LA 70656
walkerjeff@outlook.com
891-832-5714

Professional Summary

 Highly organized and detail-oriented Executive Administrative Assistant with extensive experience providing administrative support to executive-level staff. Proven ability to manage multiple tasks and prioritize accordingly to meet tight deadlines. 

Employment history

Senior Executive Administrative Assistant, Amazon Seattle, Washington
April 2010 – Present
  • Assisting with budget preparation and monitoring
  • Coordinating travel arrangements
  • Organizing and maintaining files and records
Associate Executive Administrative Assistant, Google Mountain View, California
April 2009 – March 2010
  • Coordinating events and activities
  • Providing administrative support to management
  • Developing and implementing office policies and procedures
Entry Level Executive Administrative Assistant, Google Mountain View, California
September 2008 – March 2009
  • Coordinating travel arrangements
  • Processing incoming and outgoing correspondence
  • Assisting with budget preparation and monitoring

Education

University of Maryland, College Park, Maryland
Master of Science in Medical Office Administration, July, 2008
University of Maryland, College Park, Maryland
Bachelor of Arts in Human Resources Management, July, 2004

Skills

Negotiation
Coaching
Process Improvement
Mentoring
Customer Service
Phone Etiquette
Copying
Word Processing
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executive administrative assistant Job Descriptions; Explained

If you're applying for an executive administrative assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

executive administrative assistant / human resources coordinator

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Interview job applicants to obtain information on work history, training, education, or job skills.
  • Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
2

executive administrative assistant

  • Maintain scheduling and event calendar
  • Schedule and confirm appointments for the Chief Executive Officer
  • Coordinate conferences, meetings, or special events, such as fellowships and conferences.
  • Establish work procedures or schedules and keep track of the daily work of The CEO.
3

executive administrative assistant

  • Maintain executive appointment schedule by planning and scheduling meetings conferences,  teleconferences and travel
  • Fielded general inquiries and transmitted to the appropriate person
  • Prepared and edited daily operation and sales reports and presentations
  • Support human resources with onboarding of new employees
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
4

executive administrative assistant

  • Set up and manage paper and electronic filing systems, recording information, updating paperwork, and maintaining documents, such as attendance records, correspondence, or other material.
  • Greet visitors and callers, handling their inquiries and directing them to the appropriate persons according to their needs.
  • Supported executive director with schedule requests and preparing expense reports and reimbursements
  • Provided complete administrative support; multiple phone lines, processing and distributing mail, enrollment verifications, ordering and distributing uniforms, managing office supplies, heavy filing and proctoring exams
5

executive administrative assistant

  • Organized and maintained President’s calendar and assisted VP & Senior Level Designers with event schedules.
  • Transcribed Project Meeting notes to send to clients and designers. 
  • Registered staff for events and schedule meetings with clients and vendors. 
  • Flight/Hotel arrangements for President.
  • Organized in-house meetings, webinars, and lunches – catering, equipment and material.
  • Assisted payroll with revising timesheet on a weekly basis as well as entering Expense and Reimbursement bills.
  • Client invoicing.
1 2 3 … 5

executive administrative assistant / human resources coordinator Job Skills

For an executive administrative assistant / human resources coordinator position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Word Processing
  • Typing
  • Microsoft Office
  • Filing
  • Multi-tasking
  • Scheduling
  • Phone Etiquette
  • Data Entry
  • Office Management
  • Calendar Management
  • Reception
  • Mail Distribution
  • Inventory Management
  • Travel Arrangements
  • Records Management
  • Document Preparation
  • Scanning
  • Copying
  • Customer Service
  • Bookkeeping
  • Spreadsheet Development.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your executive administrative assistant / human resources coordinator Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Albert Walker 470 Oakwood Avenue, Avilla, IN 46710

Employment history

Senior Executive Administrative Assistant, Microsoft Redmond, Washington
December 2020 – Present
  • Assisting with budget preparation and monitoring
  • Coordinating events and activities
  • Organizing and maintaining files and records
Executive Administrative Assistant, JPMorgan Chase New York, New York
December 2019 – November 2020
  • Assisting with special projects
  • Assisting with budget preparation and monitoring
  • Coordinating travel arrangements
Junior Executive Administrative Assistant, Google Mountain View, California
December 2018 – November 2019

    Education

    Harvard University, Cambridge, Massachusetts
    Bachelor of Arts in Business Administration, October, 2018

    Skills

    Technical
    Reliability
    Financial Management
    Mentoring
    Typing
    Word Processing
    Filing
    Spreadsheet Development.

    Include your Contact Information and Job Descriptions

    Missing job descriptions lessens your chances of getting hired.

    Key Insights
    • Employers want to know what you've accomplished, so make sure to include descriptions for all of your previous jobs.
    • Keep job descriptions short but don't just list your jobs.
    • Never copy-paste a job description to post on your resume. Get inspired and use tools to help you write customized descriptions.

    How to Optimize Your executive administrative assistant / human resources coordinator Resume

    Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

    Marcus Ingram 493 Meadowbrook Drive, Rolla, ND 58367
    marcus_ingram@outlook.com
    669-297-5289

    Employment history

    Chief Executive Administrative Assistant, CVS Health Woonsocket, Rhode Island
    November 2019 – May 2022
    • Proccessing incomming and out-going corrispondance
    • Answering and directing phonecalls
    • Assisting with budget preperation and monitering
    Executive Administrative Assistant, UnitedHealth Group Minnetonka, Minnesota
    May 2018 – October 2019
    • Scheduling meeting's and appointment's
    • Providing administrative support too management
    • Processing incoming's and outgoing's correspondence
    Entry Level Executive Administrative Assistant, JPMorgan Chase New York, New York
    May 2017 – April 2018
    • Cooridnating events and activitiess
    • Preparing reports, documents, and presentationss
    • Creating and managing spreadsheeets

    Education

    University of Maryland, College Park, Maryland
    MD in Human Resources Management, April, 2017
    University of Maryland, College Park, Maryland
    Bachelor of Science in Medical Office Administration, April, 2013

    Skills

    Negotiation
    Teamwork
    Stress Management
    Quality Assurance
    Bookkeeping
    Typing
    Scheduling
    Inventory Management

    Correct Grammar and Address Gap Years in Your Resume

    Don't leave unexplained gaps in your work history.

    Key Insights
    • When explaining gaps in your employment section, start by being honest.
    • Elaborate on the gap and show that you never stopped learning.
    • Explain and elaborate any gap in your work history by highlighting new skills.

    executive administrative assistant / human resources coordinator Cover Letter Example

    A cover letter can be a valuable addition to your job application when applying for an executive administrative assistant / human resources coordinator position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



    Pete
    Daniels     pete_daniels@protonmail.com
    848-245-3110
    892 Ridge Drive, Rock Port, MO
    64482

    Chief Executive Administrative Assistant
    General Electric
    Boston, Massachusetts

    To the Recruitment Team at General Electric


    I am a results-driven Executive Administrative Assistant with 7 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Executive Administrative Assistant role at General Electric, where I believe I can make a valuable contribution to your team.


    Growing up, I always had a fascination with Data Entry. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.


    I appreciate the opportunity to apply for the Chief Executive Administrative Assistant position. I am confident that I can make a valuable contribution to your organization and that together there is no challenge that we cannot overcome. I will be waiting, hopeful for what the future will bring.


    Looking forward to hearing from you,
    Pete Daniels
    848-245-3110
    pete_daniels@protonmail.com

    Pete Daniels






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