5 Amazing admin coordinator Resume Examples (Updated 2023) + Skills & Job Descriptions

admin coordinator

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admin coordinator: Resume Samples & Writing Guide

Professional Summary

A highly organized and detail-oriented Administrative Coordinator with a proven track record of providing exceptional administrative and clerical support. Skilled in managing multiple tasks, developing efficient processes, and providing superior customer service.

Employment history

Chief Admin Coordinator, General Electric Boston, Massachusetts

October 2012 – Present

Order office supplies and research new deals and suppliers
Support other departments as needed
Develop and maintain a filing system

Admin Coordinator, General Electric Boston, Massachusetts

May 2011 – September 2012

Develop and maintain a filing system
Monitor office expenses and costs
Schedule meetings and appointments

Junior Admin Coordinator, Microsoft Redmond, Washington

November 2009 – April 2011

Perform data entry and scan documents
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Prepare and distribute correspondence, memos, and forms

Education

Cornell University, Ithaca, New York

Bachelor of Science in Human Resources Management, October, 2009

Skills

Process Improvement

Negotiation

Social Media

Risk Management

Filing

Typing

Reception

Scheduling

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Professional Summary

Highly organized and motivated Admin Coordinator with a passion for providing excellent administrative support. Proven ability to coordinate multiple tasks and projects simultaneously while meeting tight deadlines.

Employment history

Lead Admin Coordinator, Apple Cupertino, California

January 2011 – Present

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Schedule meetings and appointments
Assist in the preparation of regularly scheduled reports

Admin Coordinator, UnitedHealth Group Minnetonka, Minnesota

July 2009 – December 2010

Prepare and distribute correspondence, memos, and forms
Order office supplies and research new deals and suppliers
Perform data entry and scan documents

Jr. Admin Coordinator, Apple Cupertino, California

July 2008 – June 2009

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Handle incoming and outgoing mail
Order office supplies and research new deals and suppliers

Education

University of California, Berkeley, California

MD in Accounting, June, 2008

University of California, Berkeley, California

Bachelor of Arts in Accounting, June, 2004

Skills

Professionalism

Financial Management

Mentoring

Flexibility

Microsoft Office

Faxing

Reception

Copying

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Employment history

Lead Admin Coordinator, UnitedHealth Group Minnetonka, Minnesota

August 2020 – Present

Prepare and distribute correspondence, memos, and forms
Greet and assist visitors
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management

Associate Admin Coordinator, Google Mountain View, California

February 2020 – July 2020

Answer and direct phone calls
Prepare and distribute correspondence, memos, and forms
Monitor office expenses and costs

Entry Level Admin Coordinator, Bank of America Charlotte, North Carolina

July 2019 – January 2020

Book travel arrangements
Perform data entry and scan documents
Support other departments as needed

Education

University of Texas, Austin, Texas

Master of Science in Medical Office Administration, June, 2019

University of Texas, Austin, Texas

Bachelor of Science in Human Resources Management, June, 2015

Skills

Time Management

Written Communication

Coaching

Problem Solving

Mail Sorting

Data Analysis

Database Management

Record Keeping

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Employment history

Chief Admin Coordinator, Apple Cupertino, California

June 2022 – Present

Perform data entry and scan documents
Book travel arrangements
Update and maintain office policies and procedures

Associate Admin Coordinator, UnitedHealth Group Minnetonka, Minnesota

December 2021 – May 2022

Answer and direct phone calls
Handle incoming and outgoing mail
Order office supplies and research new deals and suppliers

Junior Admin Coordinator, Apple Cupertino, California

May 2021 – November 2021

Answer and direct phone calls
Maintain and update filing, inventory, mailing, and database systems
Schedule meetings and appointments

Education

University of Wisconsin, Madison, Wisconsin

Doctor of Accounting, March, 2021

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Business Administration, March, 2017

Skills

Emotional Intelligence

Teamwork

Collaboration

Social Media

Data Analysis

Scanning

Record Keeping

Word Processing

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Professional Summary

Highly organized and experienced Administrative Coordinator with expertise in administrative support and clerical services. Proven ability to effectively manage multiple projects and tasks with a strong attention to detail.

Employment history

Senior Admin Coordinator, Google Mountain View, California

August 2009 – Present

Support other departments as needed
Maintain and update filing, inventory, mailing, and database systems
Schedule meetings and appointments

Associate Admin Coordinator, Google Mountain View, California

February 2008 – July 2009

Perform data entry and scan documents
Update and maintain office policies and procedures
Greet and assist visitors

Entry Level Admin Coordinator, Microsoft Redmond, Washington

August 2007 – January 2008

Support other departments as needed
Prepare and distribute correspondence, memos, and forms
Greet and assist visitors

Education

University of Florida, Gainesville, Florida

Executive Administrative Assistant, June, 2007

Skills

Collaboration

Conflict Resolution

Computer Literacy

Stress Management

Mail Sorting

Scheduling

Multi-tasking

Data Entry

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admin coordinator Job Descriptions; Explained

If you're applying for an admin coordinator position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

admin coordinator

Raise Purchase requistions for goods and services for PO generation in oracle
check for the accuracy of the invoice and found with any discrepancies,followup with vendor and the requestor for the relevant supporting docs(Security seal,BOE,Airway bill,GSt details etc)
Vendor interaction and vendor setup intiation,banking details,supplier site updation in the system
Map the invoice with PO and cut receipt for all the contractors invoice,RG cargo and DHL invoices ,goods and services(2way Map)
Open Po’s followup with requestors and vendors through open PO report and check for Po validity or closure
Maintain monthly tracker of all Po’s ,receipts with the invoice details and handling all the physical invoices for GST purpose in the files.
Car lease admin-Raising car lease Pr’s to Po generation based on the quote

admin coordinator

Student enrollment and registration.
Certificate printing and tracking.
Collecting In House instructor full details, applying for In House Instructors’ visas.
Applying for transportation and lunch vouchers
Making sure all In House courses to be adjusted on time and learning material delivered on time.
Outside students register and send courses payment info.
Ordering kits before course registration.

admin coordinator

Pay Roll: review time sheets, wage computation, and other information to detect and reconcile payroll discrepancies; process paperwork for new employees; verify attendance, hours worked, and pay adjustments; compute wages and deductions, and all works related to salaries of employees,
Travel: ticketing of employees, leave schedule, transport and all related functions.
Import/Export: coordinating import/export formalities with local clearing agents, maintaining day-to-day import/export activities up to site delivery; communication with head quarters for speedy delivery, container/aircraft booking etc. and all related jobs; maintaining customs documentation like D18 of temporary import.
Prepare periodical reports in specified formats such as manpower hours, salary/wage statements etc.
Computer Server/Internet: maintaining computer server, internet connection, purchase of computers for office etc.
All data entry related jobs and equipment purchase.

admin coordinator

Responsible for handling Employees concerns on leasing the car to the closure
Briefing the Car lease policy to the car lease calculations,obtaining the quote to the order confirmation to the delivery status
Responsible to obtain and maintain employees car lease records and docs in there respective files and tracker as well(vehicle details ,Rc ,order forms,quote,insurance,stamped agreement papers,fuel card details etc)
Maintain Tracker of monthly receipting of all employees car lease billing and fuel billing

admin coordinator

Follow with the vendor regarding invoice issue and also during employees concerns on car lease and Fuel card queries
Record grades and update files.
Write memos to internal and outside receivers.
Supervising three staff and ensure all requested materials are done on time.

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admin coordinator Job Skills

For an admin coordinator position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Word Processing
Filing
Office Management
Scheduling
Typing
Reception
Record Keeping
Multi-tasking
Faxing
Document Preparation
Copying
Mail Sorting
Microsoft Office
Data Analysis
Spreadsheets
Database Management
Inventory Management
Calendar Management
Scanning
Customer Service.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your admin coordinator Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Lead Admin Coordinator, Microsoft Redmond, Washington

September 2017 – May 2022

Book travel arrangements
Greet and assist visitors
Handle incoming and outgoing mail

Associate Admin Coordinator, Google Mountain View, California

September 2016 – August 2017

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
Handle incoming and outgoing mail
Answer and direct phone calls

Jr. Admin Coordinator, UnitedHealth Group Minnetonka, Minnesota

September 2015 – August 2016

Education

University of Illinois, Urbana, Illinois

Master of Arts in Accounting, July, 2015

University of Illinois, Urbana, Illinois

Bachelor of Science in Accounting, July, 2011

Skills

Visualization

Listening

Flexibility

Emotional Intelligence

Multi-tasking

Data Entry

Microsoft Office

Filing

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your admin coordinator Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Admin Coordinator, CVS Health Woonsocket, Rhode Island

February 2017 – Present

Handel incomming an outgoing mail
Maintain an updat filing, inventry, mailing, an databse systems
Order offce supplies an research new deals an suppliers.

Admin Coordinator, JPMorgan Chase New York, New York

September 2015 – January 2017

Mointor office expenses and costs
Answerd and direct phone calls
Performm data entry and scan documents

Jr. Admin Coordinator, UnitedHealth Group Minnetonka, Minnesota

February 2015 – August 2015

Supports other departments as need
Assists in the preparation of regularly scheduled report
Monitors office expenses an costs

Education

University of Texas, Austin, Texas

Bachelor of Science in Human Resources Management, December, 2014

Skills

Organization

Adaptability

Problem Solving

Written Communication

Inventory Management

Copying

Record Keeping

Data Entry

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

admin coordinator Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an admin coordinator position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Admin Coordinator
Apple
Cupertino, California

Greetings Apple Hiring Team

I am a results-driven Admin Coordinator with 14 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Admin Coordinator role at Apple, where I believe I can make a valuable contribution to your team.

Throughout my life, I have pursued my passion for Accounting and sought out opportunities to learn and grow. My experience in Administrative & Clerical has given me valuable skills such as Process Improvement and Negotiation that have allowed me to improve professionally and personally. I am excited to bring these skills and my passion as a Admin Coordinator to the position and work with a team of like-minded individuals to achieve our common goals.

Thank you for considering my application for the Chief Admin Coordinator role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.

Looking forward to hearing from you,
Pete Roberts
646-093-0108
roberts.pete@inbox.com

Pete Roberts

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