5 Amazing payroll officer Resume Examples (Updated 2023) + Skills & Job Descriptions

payroll officer

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payroll officer: Resume Samples & Writing Guide

Employment history

Lead Payroll Officer, Ultimate Software Weston, Florida

April 2017 – Present

Process payroll for all employees
Prepare and distribute paychecks
Generate reports on payroll data

Payroll Officer, TriNet San Leandro, California

October 2016 – March 2017

Process new hires and terminations
Administer employee benefits programs
Monitor changes in payroll legislation

Junior Payroll Officer, Insperity Kingwood, Texas

March 2016 – September 2016

Prepare and submit year-end W-2s and other payroll documents
Prepare and distribute paychecks
Process new hires and terminations

Education

University of North Carolina at Chapel Hill, Chapel Hill, North Carolina

Master of Arts in Human Resources Administration, January, 2016

University of North Carolina at Chapel Hill, Chapel Hill, North Carolina

Bachelor of Arts in Human Resources Administration, January, 2012

Skills

Project Management

Computer Literacy

Process Improvement

Communication

Microsoft Excel

Wage and Salary Administration

Auditing

Budgeting

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Professional Summary

Highly organized and detail-oriented Payroll Officer with extensive experience in Human Resources. Skilled in streamlining payroll processes and ensuring accurate, timely payroll for all employees.

Employment history

Senior Payroll Officer, TriNet San Leandro, California

April 2012 – Present

Reconcile payroll accounts
Process payroll for all employees
Maintain employee payroll records

Associate Payroll Officer, Insperity Kingwood, Texas

April 2011 – March 2012

Process payroll for all employees
Ensure compliance with applicable laws and regulations
Process new hires and terminations

Jr. Payroll Officer, Ultimate Software Weston, Florida

September 2010 – March 2011

Maintain accurate records of employee deductions
Assist with the preparation of the annual budget
Prepare and submit payroll taxes

Education

University of California, Berkeley, California

Master of Arts in Human Resources Development, July, 2010

University of California, Berkeley, California

Bachelor of Arts in Human Resources Administration, July, 2006

Skills

Planning

Training

Listening

Social Media

Timekeeping

Payroll Processing

Data Entry

Records Management

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Professional Summary

A highly organized and detail-oriented Payroll Officer with extensive experience in Human Resources. Possesses excellent problem-solving skills and a commitment to accuracy, efficiency and customer service.

Employment history

Lead Payroll Officer, ADP Roseland, New Jersey

January 2012 – Present

Process new hires and terminations
Process payroll for all employees
Ensure compliance with applicable laws and regulations

Associate Payroll Officer, Workday Pleasanton, California

January 2011 – December 2011

Respond to employee inquiries regarding payroll
Process payroll for all employees
Monitor changes in payroll legislation

Junior Payroll Officer, Oracle Redwood City, California

June 2010 – December 2010

Administer employee benefits programs
Prepare and submit year-end W-2s and other payroll documents
Process payroll for all employees

Education

University of California, Berkeley, California

Human Resources Management Certificate, May, 2010

Skills

Collaboration

Decision Making

Business Acumen

Emotional Intelligence

Data Analysis

Data Entry

QuickBooks.

Payroll Systems

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Employment history

Senior Payroll Officer, TriNet San Leandro, California

September 2020 – Present

Prepare and submit year-end W-2s and other payroll documents
Generate reports on payroll data
Respond to employee inquiries regarding payroll

Associate Payroll Officer, Benefitfocus Charleston, South Carolina

February 2020 – August 2020

Respond to employee inquiries regarding payroll
Generate reports on payroll data
Perform other duties as assigned

Jr. Payroll Officer, TriNet San Leandro, California

August 2019 – January 2020

Assist with the preparation of the annual budget
Administer employee benefits programs
Monitor changes in payroll legislation

Education

University of Minnesota, Minneapolis, Minnesota

Doctor of Business Administration in Human Resources Development, June, 2019

University of Minnesota, Minneapolis, Minnesota

Bachelor of Arts in Human Resources Leadership, June, 2015

Skills

Critical Thinking

Documentation

Attention to Detail

Collaboration

Microsoft Excel

Compliance

Timekeeping

Financial Analysis

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Employment history

Senior Payroll Officer, Insperity Kingwood, Texas

June 2015 – Present

Prepare and submit year-end W-2s and other payroll documents
Perform other duties as assigned
Ensure compliance with applicable laws and regulations

Associate Payroll Officer, Workday Pleasanton, California

January 2014 – May 2015

Assist with the preparation of the annual budget
Process new hires and terminations
Administer employee benefits programs

Entry Level Payroll Officer, Paychex Rochester, New York

June 2013 – December 2013

Process new hires and terminations
Reconcile payroll accounts
Respond to employee inquiries regarding payroll

Education

University of Texas at Austin, Austin, Texas

Human Resources Generalist Certificate, May, 2013

Skills

Networking

Interpersonal

Negotiation

Flexibility

Budgeting

Microsoft Office

Timekeeping

Tax Compliance

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payroll officer Job Descriptions; Explained

If you're applying for an payroll officer position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

payroll officer

Manual timesheet entry for casual and temporary staff
Enter leave applications and maintain records
Complete Centrelink and Family Assistance reports
Calculate back payments/overtime
Process maternity leave applications
Relieving at switchboard/front desk reception
General filing

payroll officer/hris expert user

Process rosters and shift changes of employees.
Process leave applications.
Review time sheets, wage computation and other information to detect and reconcile payroll discrepancies.
Record employee information, such as contract variances, transfers, and resignations, to maintain and update payroll records.
Compile statistical reports, statements, and summaries related to pay and leave balances and submit them to appropriate departments.

payroll officer

Vetting appointment forms/promotions/regradings/conversions and contract extensions
Processing and monitor staff leaves and transfers
Effect cessation of salaries and allowances
Vetting and forwarding voluntary deduction forms to provincial and head office
Vetting termination forms for onward transmission to head office
Attending queries pertaining salaries
Processing NSSA forms for retirees

senior payroll officer

Running the pay includes uploading of timesheets and SmartSalary deduction files; investigating error alerts triggered by the system; processing salary level increments; processing Centrelink Paid Parental Leave payments; running DiscovererPlus reports to identify unpaid transactions, duplicate leave entries and flag potential overpayments; checking and analysis of payroll reports; checking termination/redundancy payments and any other special pays; reconciling the payroll file to the bank file; reconciling the deduction file; preparing the paperwork and payroll report for sign-off; uploading the bank file into NAB Online. Running electronic payslips, costing and closing off pay periods.
Ownership of the redundancy function that provides a specialised service to the HR Relationship Group by assisting them with redundancy calculations. Processing payments for voluntary and involuntary redundancies and highly confidential separation agreements.
Complex sick leave and long service leave reconciliation
Reconciling the SmartSalary salary sacrifice deduction file
Mentor and train the payroll officers and other members within the HR Service Centre to investigate and solve payroll queries. Act as an escalation point of complex payroll queries.

senior payroll officer

New hires and 457 visa check procedures
Processing all termination types within NES guidelines, calculating taxes in accordance with ATO requirements and checking LSL accrued through the appropriate state board
Processing manual payments, deductions, allowances, novated lease wash-ups, salary sacrifice super requests, leave requests, rate changes, LAFHA and back payments where due
Running payrolls and reconciling pay reports; loading bank files into ANZ online and releasing funds when payrolls have been approved by senior management
Master data maintenance
Supplying pay reports and costing details to Finance
Payslip distribution

1 2 3 … 6

payroll officer Job Skills

For an payroll officer position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Payroll Processing
Payroll Systems
Tax Compliance
Auditing
Human Resources Administration
Benefits Administration
Employee Relations
Wage and Salary Administration
Accounting
Financial Analysis
Timekeeping
Records Management
Office Administration
Compliance
Data Analysis
Budgeting
Microsoft Office
Microsoft Excel
QuickBooks.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your payroll officer Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Payroll Officer, ADP Roseland, New Jersey

October 2010 – May 2022

Administer employee benefits programs
Respond to employee inquiries regarding payroll
Reconcile payroll accounts

Payroll Officer, Ultimate Software Weston, Florida

October 2009 – September 2010

Maintain accurate records of employee deductions
Monitor changes in payroll legislation
Administer employee benefits programs

Entry Level Payroll Officer, TriNet San Leandro, California

October 2008 – September 2009

Process new hires and terminations
Respond to employee inquiries regarding payroll
Reconcile payroll accounts

Education

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Human Resources Consulting, August, 2008

Skills

Data Analysis

Negotiation

Documentation

Creativity

Records Management

Compliance

Microsoft Office

Human Resources Administration

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your payroll officer Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Chief Payroll Officer, Mercer New York City, New York

April 2021 – Present

Proccesss new hirres annd terminattionss.
Maintane employyee payrole records.
Ensures compliance with applicable laws an regulations.

Payroll Officer, Ultimate Software Weston, Florida

April 2020 – March 2021

Prepeare and submite pay-roll taxes.
Maintane employee payrol records.
Resond too employe inquieries regardin payrol.

Junior Payroll Officer, Mercer New York City, New York

November 2018 – March 2020

Education

University of Minnesota, Minneapolis, Minnesota

Doctor of Philosophy in Human Resources Management, September, 2018

University of Minnesota, Minneapolis, Minnesota

Bachelor of Arts in Human Resources Development, September, 2014

Skills

Organization

Visualization

Presentation

Collaboration

Human Resources Administration

Data Analysis

Microsoft Office

Records Management

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

payroll officer Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an payroll officer position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Lead Payroll Officer
Mercer
New York City, New York

To the Hiring Team at Mercer

I am a highly motivated and experienced Payroll Officer with 7 years of experience in Human Resources. I am excited to apply for the Lead Payroll Officer position at Mercer, where I am confident that I can contribute to your organization's success.

My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at Mercer and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.

Thank you for considering my application for the Lead Payroll Officer role. I am looking forward to a future where we work together to drive this organization's success.

Cordially,
Zoe Smith
900-038-1025
[email protected]

Zoe Smith

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