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payroll assistant: Resume Samples & Writing Guide

Roy Thompson

927 Woodview Drive, Hartselle, AL 35640
[email protected]
988-088-4611

Professional Summary

 Highly organized and detail-oriented Payroll Assistant with extensive experience in Human Resources. Proven ability to manage payroll processes and ensure timely and accurate payments. 

Employment history

Senior Payroll Assistant, Mercer New York City, New York
July 2011 – Present
  • Respond to employee inquiries regarding payroll and benefit information
  • Ensure compliance with all applicable laws and regulations
  • Prepare year-end tax documents and reports
Payroll Assistant, Mercer New York City, New York
January 2011 – June 2011
  • Develop and implement payroll policies and procedures
  • Process payroll on a bi-weekly, monthly, or other periodic basis
  • Reconcile payroll accounts and resolve discrepancies
Junior Payroll Assistant, ADP Roseland, New Jersey
June 2010 – December 2010
  • Process payroll on a bi-weekly, monthly, or other periodic basis
  • Assist with the administration of employee benefits
  • Prepare year-end tax documents and reports

Education

Pennsylvania State University, University Park, Pennsylvania
Master of Science in Human Resources Management, May, 2010
Pennsylvania State University, University Park, Pennsylvania
Bachelor of Science in Human Resources Administration, May, 2006

Skills

Stress Management
Training
Decision Making
Reliability
Accounting
Employee Relations
Record Keeping
Compliance

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Tom Roberts

696 Hickory Hill Road, Saltillo, TN 38370
[email protected]
824-470-2168

Employment history

Chief Payroll Assistant, Ultimate Software Weston, Florida
December 2020 – Present
  • Develop and implement payroll policies and procedures
  • Process new hire paperwork and onboarding documents
  • Maintain payroll records and update employee information
Payroll Assistant, Oracle Redwood City, California
June 2019 – November 2020
  • Calculate and process retroactive pay
  • Assist with the administration of employee benefits
  • Prepare and distribute paychecks and other payment documents
Jr. Payroll Assistant, Mercer New York City, New York
December 2018 – May 2019
  • Maintain employee files and other related documentation
  • Develop and implement payroll policies and procedures
  • Prepare and submit payroll related taxes

Education

Pennsylvania State University, University Park, Pennsylvania
Bachelor of Science in Human Resources Administration, October, 2018

Skills

Coaching
Adaptability
Public Speaking
Communication
MS Excel
MS Word
Accounting
Employee Relations
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Dale King

327 Springwood Drive, Board Camp, AR 71953
[email protected]
954-448-0046

Professional Summary

 Highly organized and detail-oriented professional with extensive experience in Human Resources, specializing in payroll management. Proven ability to accurately process payroll and ensure compliance with all applicable laws and regulations. 

Employment history

Senior Payroll Assistant, Oracle Redwood City, California
October 2014 – Present
  • Ensure compliance with all applicable laws and regulations
  • Prepare year-end tax documents and reports
  • Reconcile payroll accounts and resolve discrepancies
Payroll Assistant, Benefitfocus Charleston, South Carolina
April 2013 – September 2014
  • Prepare year-end tax documents and reports
  • Process new hire paperwork and onboarding documents
  • Generate reports related to payroll and benefits
Jr. Payroll Assistant, Workday Pleasanton, California
October 2012 – March 2013
  • Process new hire paperwork and onboarding documents
  • Generate reports related to payroll and benefits
  • Process payroll on a bi-weekly, monthly, or other periodic basis

Education

Cornell University, Ithaca, New York
Human Resources Training and Development Certificate, August, 2012

Skills

Training
Customer Service
Collaboration
Presentation
Employee Relations
Financial Reporting
Accounting
Documentation
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William Moore

253 Sunnyvale Avenue, Wolfe City, TX 75496
[email protected]
617-820-4345

Employment history

Chief Payroll Assistant, Paychex Rochester, New York
December 2020 – Present
  • Administer time off and leave of absence requests
  • Prepare and submit payroll related taxes
  • Generate reports related to payroll and benefits
Associate Payroll Assistant, TriNet San Leandro, California
June 2020 – December 2020
  • Calculate and process retroactive pay
  • Prepare and distribute paychecks and other payment documents
  • Ensure compliance with all applicable laws and regulations
Entry Level Payroll Assistant, Benefitfocus Charleston, South Carolina
June 2019 – May 2020
  • Process new hire paperwork and onboarding documents
  • Prepare year-end tax documents and reports
  • Generate reports related to payroll and benefits

Education

Georgetown University, Washington, DC
Bachelor of Arts in Human Resources Management, April, 2019

Skills

Networking
Adaptability
Attention to Detail
Collaboration
MS Word
Data Entry
MS Access
Payroll Processing
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Umberto Roberts

740 Woodview Drive, Westboro, MO 64498
[email protected]
669-795-5784

Employment history

Lead Payroll Assistant, TriNet San Leandro, California
December 2019 – Present
  • Process payroll on a bi-weekly, monthly, or other periodic basis
  • Maintain employee files and other related documentation
  • Generate reports related to payroll and benefits
Payroll Assistant, TriNet San Leandro, California
June 2018 – November 2019
  • Prepare and submit payroll related taxes
  • Prepare and distribute paychecks and other payment documents
  • Administer time off and leave of absence requests
Junior Payroll Assistant, Workday Pleasanton, California
December 2017 – May 2018
  • Administer time off and leave of absence requests
  • Maintain employee files and other related documentation
  • Assist with the administration of employee benefits

Education

University of Minnesota, Minneapolis, Minnesota
Bachelor of Science in Human Resources Consulting, October, 2017

Skills

Emotional Intelligence
Reporting
Adaptability
Collaboration
MS Word
Benefits Administration
Human Resources Management
Tax Preparation
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payroll assistant Job Descriptions; Explained

If you're applying for an payroll assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

payroll assistant

  • New hires, data maintenance, salary changes, allowances, deductions
  • Producing hard copy payslips
  • Completing Centrelink and Family Assistance work reports
  • Completing bank and finance company work details request
  • Filing and other administrative duties
2

payroll assistant

  • Locate and notify customers of delinquent accounts by mail or telephone
  • Locate and monitor overdue accounts, using SAPP
  • Operate computers programmed with SAPP
  • Prepare purchase orders and expense reports. to record, store, and analyze information.
3

payroll assistant

  • Processing of payroll for 1300+ employees from ExecuTime to OneSolution. 
  • Create pay cycle 3 for payroll when necessary. 
  • Assist timekeepers with questions regarding ExecuTime, NCF1s (personnel action forms), Payroll Timesheets, Leave Hour balances, Retirement, and workman’s comp. 
  • Process quarterly reports for 941 (Taxes), TAC (Unemployment), and monthly reports for TCDRS (Retirement). 
  • Receive and process NCF1s, audit Timesheets, work closely and communicate professionally with various timekeepers, department managers, employees and department head. 
  • Maintain Payroll Information book with personnel changes from NCF1s that are submitted. 
  • Update the Payroll Information monthly, type and submit court letters/agenda items of NCF1s for personnel changes and frozen/unfrozen positions that were submitted by various departments for Commissioners Court. 
4

payroll assistant

  • Daily administrative tasks including: filing, processing W2s, and child support court orders
  • Payroll check distributions and scheduling payments
  • Scan various reports for filing for External Auditors. 
  • Fax and report changes to TCDRS. 
5

payroll assistant

  • File checks to match vendors.
  • File and maintain I9 forms and term sheets. 
  • Distribute checks to vendors via the postal service
  • Checked accrued hours against listed hours for leave time. 
1 2

payroll assistant Job Skills

For an payroll assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Payroll Processing
  • Data Entry
  • Data Analysis
  • Human Resources Management
  • Employee Relations
  • Benefits Administration
  • Tax Preparation
  • Accounting
  • Financial Analysis
  • Budgeting
  • Auditing
  • Documentation
  • MS Excel
  • MS Word
  • MS Access
  • MS Outlook
  • Financial Reporting
  • Compliance
  • Record Keeping
  • Time Management
  • Scheduling.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your payroll assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Irving Wilson

792 Millview Drive, Noroton, CT 06820

Employment history

Lead Payroll Assistant, Oracle Redwood City, California
February 2021 – May 2022
  • Administer time off and leave of absence requests
  • Generate reports related to payroll and benefits
  • Respond to employee inquiries regarding payroll and benefit information
Payroll Assistant, Paychex Rochester, New York
August 2019 – January 2021
  • Process new hire paperwork and onboarding documents
  • Process payroll on a bi-weekly, monthly, or other periodic basis
  • Ensure compliance with all applicable laws and regulations
Jr. Payroll Assistant, Paychex Rochester, New York
February 2019 – July 2019
  • Prepare and distribute paychecks and other payment documents
  • Prepare and submit payroll related taxes
  • Calculate and process retroactive pay

Education

University of Texas at Austin, Austin, Texas
Master of Arts in Human Resources Administration, December, 2018
University of Texas at Austin, Austin, Texas
Bachelor of Science in Human Resources Consulting, December, 2014

Skills

Accounting
Documentation
Emotional Intelligence
Public Speaking
Benefits Administration
Financial Reporting
Tax Preparation
MS Excel

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your payroll assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Pauline Smith

839 Valley Drive, Enterprise, OK 74561
[email protected]
709-215-5847

Employment history

Chief Payroll Assistant, ADP Roseland, New Jersey
March 2019 – Present
  • Calculate and proccess retoractive pay.
  • adiminister time off, and leave of absense requsts.
  • Ensure compliance with all aplying laws and regulations.
Associate Payroll Assistant, Oracle Redwood City, California
March 2018 – February 2019
  • Maintane payrol records, and update employe informtion.
  • Reconcil payrol accounts an resolv discrepencies.
  • Proccess new hire paperwork and onboarding docuements.
Entry Level Payroll Assistant, Paylocity Schaumburg, Illinois
August 2017 – February 2018

Education

University of North Carolina at Chapel Hill, Chapel Hill, North Carolina
Doctor of Business Administration in Human Resources Consulting, June, 2017
University of North Carolina at Chapel Hill, Chapel Hill, North Carolina
Bachelor of Science in Human Resources Leadership, June, 2013

Skills

Planning
Negotiation
Networking
Problem Solving
Scheduling.
MS Access
Employee Relations
Documentation

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

payroll assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an payroll assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Roy
Thompson

[email protected]
988-088-4611
927 Woodview Drive, Hartselle, AL
35640

Senior Payroll Assistant
Workday
Pleasanton, California

To the Hiring Team at Workday


As a Payroll Assistant with a proven track record of success in Human Resources, I am excited to apply for the Senior Payroll Assistant position at Workday. I believe that my skills and expertise would make a valuable contribution to your team.


As someone who has always been committed to making a positive impact on the world, I have pursued opportunities to contribute to my community through my work wherever I may be. My experience in this field has equipped me with the skills and knowledge necessary to succeed throughout my life and I am confident that they will help me to bring my passion and expertise to your organization and help drive your success.


I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.


Your time is appreciated,
Roy Thompson
988-088-4611
[email protected]

Roy Thompson






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Resume Design Tips and Tricks

Resume Design Tips and Tricks

Creating a resume that stands out from the rest doesn’t have to be rocket science. With just a few tips and tricks, you can make your professional resume a shining...

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