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1

project secretary

  • Coordinate secretarial and administrative support to Operations 
  • Initiate Purchase Requisition received from Operations for PO issuance to service providers 
  • Managing project Account Payable (Preparing Payment Advice and key in GRN) 
  • Managing project Account Receivable (Create Sales Order, Prepare BA, Invoice submission to client) 
  • Focal liaison with client for billing verification and approval before payment request 
  • Payments planner for vendors following priority advised by Operations 
  • Re-conciliation of old outstanding with vendors 
2

project secretary

  • Handling all typing and correspondence for Project Staff. 
  • Monitoring all incoming & outgoing documents. 
  • Manual and computer system filing for all correspondence. 
  • Preparing & updating tracking logs for the transmittals. 
  • Answering the telephonic queries. 
  • Preparing daily & monthly reports on submittals to Project Manager. 
  • Arranging appointments and meetings with clients. 
3

project secretary

  • Liaising with Finance Manager on handling financing facilities (provide necessary documents) 
  • Maintaining good and informative tracking (for PR, invoices, billing) 
  • Types formal letters, interoffice correspondence and miscellaneous documents; proofreads 
  • Purchase office requirements & stationary 
4

project secretary

  • Performing an administrative and secretarial duties such as typing, faxing, handling in and out correspondence, filing correspondence based on the projects, checking and circulating emails for the Head of department. 
  • Arranging, schedule and coordinate meeting and appointment for the Head. 
  • Arranging appointment, making travel arrangement and hotel reservations. 
  • Answering and screening telephone calls and take messages. 
  • Arranging, compiling & filing all incoming and outgoing drawings and plans . 
  • Compiling drawing and documents and arranging for authority submission. 
5

project secretary

  • Assisting Project leader and PMO in planning, implementing, monitoring and evaluation of project activities
  • Coordination of foreign researcher with field data collector
  • Coordination of field data collector team with data analyst