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1

facilities coordinator

  • Oversee the activities of personnel within the housekeeping department including 56 S& T Associates, 2 S&T Assistants, and support supervision for 1 Electrical and 1 Mechanical Trades Associate. Ensure compliance with plant rules and policies. 
  • Provide support to facilities management issues concerning the P&M workforce scheduling 
  • Maintain good union-management relations throughout the Business Services buildings. 
  • Coordinate special projects to ensure cleaning standards are maintained and personnel are fully utilized. 
  • Monitor safety and health standards and ensure inspections and corrective actions are carried out. 
  • Oversee cleaning facility operations in absence of Supervisor. Provide secondary support for Automated Time and Attendance System. 
2

facilities coordinator

  •  Assist the Facilities Manager/Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. 
  • Provide superior customer service to meet on-site client’s expectations
  • Assist in the procurement of vendors and services as required
  • Conduct regular audits to ensure safety procedures on site are in place and working
  • Seek ways to constantly reduce costs and improve operational standards
  • Maintain premises in neat and good working condition at all times
  • Assist with receptionist coverage from time to time
3

facilities coordinator

  • Maintain repair logs, documenting all preventive and corrective maintenance.
  • Conduct regular daily routine and special inspections as required by the Facilities Manager
  • Plan and coordinate the activities of the team in all site offices.
  • Prepare monthly reports required by Facilities Manager
  • Oversee the office and supplies inventory
  • Supervise the work of Reception, Mailing, F&B, Grounds Maintenance and Housekeeping team.
  • Perform any other duties assigned by the Facilities Manager.
4

facilities coordinator

  • Assist the Project Manager and Facilities Manager to monitor service standards and to conduct project based works on site at the industrial park
  • Assist with site based project reports through desktop research, and environmental legislation study when necessary
  • Facilitate workshops and site open days with stakeholders in the heritage park, providing historical information to visitors
  • Respond effectively to telephone queries and complaints, using effective listening, questioning and problem-solving skills. 
  • Engage, liaise and oversee maintenance contractors while on site. Weekly engagement with contractors for waste services and on-site construction projects include dealing with various sie contractors to ensure that they complied with site environmental licences and safety documentation    
  • Operate and manage energy and waste management processes
  • Provide a frontdesk service and administration duties including contract review and purchase order management for budgeting and contractor management    
5

facilities coordinator

  • Scheduling Vendors to have work completed. I worked with multiple companies to have Carpet, Paint, Furniture and many others for installations or repair work as needed.
  • Managed supply/mail room for office space needs. I created a bin organizing system to make resupplying the office easier.
  • Managed and created all shipping documents needed for department shipments. Anything from small package to pallets. This also included any import/export documentation.
  • Maintained floor plans/ seating chart for 3 office spaces in Minnesota, Colorado, and Virginia. This would include seating changes, desk installs, and adding new hires.
  • Used ticketing system to complete all tasks assigned to me.