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office administrator: Resume Samples & Writing Guide

Yolanda Ingram 139 Cedarwood Drive, Swanton, OH 43558
yolandaingram@zoho.com
612-856-8818

Employment history

Chief Office Administrator, CVS Health Woonsocket, Rhode Island
July 2022 – Present
  • Processing invoices, expense reports, and other financial documents
  • Maintaining filing systems and databases
  • Managing calendars, scheduling appointments, and organizing meetings
Office Administrator, Microsoft Redmond, Washington
January 2022 – June 2022
  • Answering phone calls and directing calls to appropriate personnel
  • Providing customer service support
  • Preparing correspondence, reports, and other documents
Entry Level Office Administrator, Google Mountain View, California
January 2021 – December 2021
  • Managing calendars, scheduling appointments, and organizing meetings
  • Coordinating travel arrangements
  • Maintaining filing systems and databases

Education

University of Wisconsin, Madison, Wisconsin
Bachelor of Science in Accounting, November, 2020

Skills

Customer Service
Financial Management
Social Media
Interpersonal
Document Preparation
Filing
Data Entry
Inventory Management

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Francis Jackson 78 River Road, Geneva, MN 56035
francisjackson@yandex.com
739-069-6658

Employment history

Chief Office Administrator, General Electric Boston, Massachusetts
February 2023 – Present
  • Greeting visitors and directing them to the correct office
  • Answering phone calls and directing calls to appropriate personnel
  • Providing administrative support to staff
Office Administrator, Bank of America Charlotte, North Carolina
August 2022 – January 2023
  • Updating and maintaining office policies and procedures
  • Maintaining filing systems and databases
  • Preparing correspondence, reports, and other documents
Junior Office Administrator, JPMorgan Chase New York, New York
February 2021 – July 2022
  • Maintaining office equipment and troubleshooting technical problems
  • Ensuring compliance with company policies and procedures
  • Greeting visitors and directing them to the correct office

Education

University of Florida, Gainesville, Florida
Bachelor of Science in Medical Office Administration, December, 2020

Skills

Troubleshooting
Risk Management
Training
Leadership
Calendar Management
Invoicing
Data Verification
Data Entry
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Fred Taylor 135 Mountain View Road, National Harbor, MD 20745
fred.taylor@zoho.com
935-339-6542

Professional Summary

 Highly organized and detail-oriented Office Administrator with extensive experience in administrative and clerical support. Proven ability to handle multiple tasks in a fast-paced environment while maintaining accuracy and professionalism. 

Employment history

Chief Office Administrator, General Electric Boston, Massachusetts
May 2011 – Present
  • Coordinating travel arrangements
  • Maintaining filing systems and databases
  • Ensuring compliance with company policies and procedures
Associate Office Administrator, Amazon Seattle, Washington
December 2009 – April 2011
  • Maintaining office equipment and troubleshooting technical problems
  • Coordinating travel arrangements
  • Preparing correspondence, reports, and other documents
Jr. Office Administrator, Walmart Bentonville, Arkansas
May 2009 – November 2009
  • Processing invoices, expense reports, and other financial documents
  • Performing general clerical duties, such as data entry and filing
  • Managing calendars, scheduling appointments, and organizing meetings

Education

University of California, Berkeley, California
MD in Business Administration, March, 2009
University of California, Berkeley, California
Bachelor of Science in Accounting, March, 2005

Skills

Professionalism
Problem Solving
Networking
Visualization
Data Analysis
Data Verification
Microsoft Office
Reception
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Nate Yates 868 Sunnyvale Avenue, Springfield, MO 65802
nateyates67@outlook.com
878-650-5390

Professional Summary

 Highly organized and detail-oriented Office Administrator with extensive experience in providing administrative support in a fast-paced environment. Proven ability to manage multiple tasks efficiently while providing exceptional customer service. 

Employment history

Lead Office Administrator, UnitedHealth Group Minnetonka, Minnesota
April 2013 – Present
  • Processing invoices, expense reports, and other financial documents
  • Answering phone calls and directing calls to appropriate personnel
  • Preparing correspondence, reports, and other documents
Office Administrator, UnitedHealth Group Minnetonka, Minnesota
October 2012 – March 2013
  • Answering phone calls and directing calls to appropriate personnel
  • Greeting visitors and directing them to the correct office
  • Coordinating travel arrangements
Entry Level Office Administrator, JPMorgan Chase New York, New York
April 2011 – September 2012
  • Maintaining office equipment and troubleshooting technical problems
  • Managing calendars, scheduling appointments, and organizing meetings
  • Greeting visitors and directing them to the correct office

Education

University of Michigan, Ann Arbor, Michigan
MD in Office Administration, March, 2011
University of Michigan, Ann Arbor, Michigan
Bachelor of Science in Business Administration, March, 2007

Skills

Documentation
Emotional Intelligence
Public Speaking
Decision Making
Mail Distribution
Microsoft Office
Calendar Management
Invoicing
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Fred Baker 795 Sycamore St., Mount Gretna Heights, PA 17064
fred.baker@zoho.com
873-553-5928

Professional Summary

 Highly organized Office Administrator with a proven track record of providing efficient administrative and clerical support. Experienced in managing daily office operations, developing systems, and streamlining processes to maximize efficiency. 

Employment history

Senior Office Administrator, General Electric Boston, Massachusetts
January 2010 – Present
  • Maintaining office equipment and troubleshooting technical problems
  • Answering phone calls and directing calls to appropriate personnel
  • Ensuring compliance with company policies and procedures
Office Administrator, CVS Health Woonsocket, Rhode Island
July 2009 – December 2009
  • Processing invoices, expense reports, and other financial documents
  • Ordering office supplies and equipment
  • Maintaining filing systems and databases
Entry Level Office Administrator, UnitedHealth Group Minnetonka, Minnesota
December 2008 – June 2009
  • Providing customer service support
  • Managing calendars, scheduling appointments, and organizing meetings
  • Coordinating travel arrangements

Education

Cornell University, Ithaca, New York
Bachelor of Science in Business Administration, November, 2008

Skills

Critical Thinking
Project Management
Troubleshooting
Emotional Intelligence
Data Verification
Calendar Management
Reception
Typing
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office administrator Job Descriptions; Explained

If you're applying for an office administrator position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

office administrator

  • Establish work procedures or schedules and keep track of the daily work of clerical staff.
  • Develop or maintain internal or external company Web sites.
  • Learn to operate new office technologies as they are developed and implemented.
  • Train and assist staff with computer usage.
2

junior office administrator

  • Welcoming visitors and directing them to the relevant office/personnel.
  • Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
  • Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
  • Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
  • Maintaining general office files, including job files, vendor files, and other files related to the company’s operations. 
3

office administrator

  • Coordinating site events and sub-trades throughout the day to ensure that deadlines are met.
  •  Liaison between subcontractors, builder, and home owners.
  • Ensure that material required for work is delivered and at times am required to pick up.
  • Inventory management 
  •  City permit liaising
  • Fill in for site supervisor when he is not on site and have city inspections conducted accordingly. Address matters I can address with the team as soon as possible and relay the message to site supervisor.
  • Maintain cleanliness and fully stocked office supplies at all times.
4

senior office administrator

  • Manage the day to day operations of the Head office
  • Supervision of three district office managers
  • Executive support for Senior leadership team.
  • Provide clerical support to other departments.  
5

office administrator

  • Reporting directly to, and assisting, Clinic Manager
  • Meet and greet patients and visitors to the clinic
  • Liaising with DHB key staff to organise dialysis treatment and outpatient appointments
  • Patient data record keeping using DHB clinical systems
  • Month-end treatment reconciliation and reporting
  • Credit card reconciliations
  • Ad-hoc administratiuve tasks including answering the phone, responding to emails, ordering of all office, clinic and kitchen supplies
1 2 3 … 39

office administrator Job Skills

For an office administrator position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Microsoft Office
  • Typing
  • Filing
  • Scheduling
  • Office Equipment
  • Reception
  • Records Management
  • Multi-tasking
  • Document Preparation
  • Invoicing
  • Calendar Management
  • Administrative Support
  • Data Analysis
  • Inventory Management
  • Bookkeeping
  • Phone Etiquette
  • Copying
  • Data Verification
  • Mail Distribution
  • Scanning

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your office administrator Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Ted Allen 562 Sunset Drive, Harmony, RI 02814

Employment history

Chief Office Administrator, CVS Health Woonsocket, Rhode Island
March 2014 – May 2022
  • Assisting with special projects and events
  • Maintaining filing systems and databases
  • Maintaining office equipment and troubleshooting technical problems
Office Administrator, Bank of America Charlotte, North Carolina
August 2013 – February 2014
  • Updating and maintaining office policies and procedures
  • Assisting with special projects and events
  • Processing invoices, expense reports, and other financial documents
Entry Level Office Administrator, UnitedHealth Group Minnetonka, Minnesota
February 2013 – July 2013
  • Ensuring compliance with company policies and procedures
  • Greeting visitors and directing them to the correct office
  • Processing invoices, expense reports, and other financial documents

Education

Cornell University, Ithaca, New York
Bachelor of Science in Business Administration, December, 2012

Skills

Networking
Written Communication
Training
Stress Management
Phone Etiquette
Data Verification
Reception
Office Equipment

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your office administrator Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Yvette King 675 Meadow Lane, Endicott, NY 13760
yvetteking@outlook.com
980-487-1803

Employment history

Chief Office Administrator, Bank of America Charlotte, North Carolina
January 2021 – Present
  • Maintaining filing systems and databases,
  • Processing invoices, expense report's, and other financial document's
  • Managing calendar's, scheduling appointment's, and organizing meeting's.
Associate Office Administrator, UnitedHealth Group Minnetonka, Minnesota
August 2019 – December 2020
  • Maintaining office equipement and troublshooting technicall problems
  • Ordering office suplies and equipement
  • Managinng calenders, schedulinng appoinments, and organizinng meetins
Entry Level Office Administrator, Bank of America Charlotte, North Carolina
August 2018 – July 2019
  • ""I went to the store to buy some food."
  • I went too the store to buys some food.

Education

Cornell University, Ithaca, New York
Bachelor of Science in Business Administration, June, 2018

Skills

Collaboration
Professionalism
Decision Making
Documentation
Inventory Management
Microsoft Office
Document Preparation
Data Verification

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

office administrator Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an office administrator position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Yolanda
Ingram yolandaingram@zoho.com
612-856-8818
139 Cedarwood Drive, Swanton, OH
43558

Chief Office Administrator
General Electric
Boston, Massachusetts

Greetings General Electric Hiring Team


I am a highly motivated Office Administrator with 2 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Office Administrator position at General Electric, where I believe my skills and expertise would be an excellent fit.


As someone who has always been driven by a desire to solve complex problems and make a difference in the world, I have pursued opportunities to learn and grow throughout my life. My experience in this field has equipped me with valuable skills such as Customer Service and Financial Management that have planted in me a great work ethic. I am excited to apply these skills and my enthusiasm for Administrative & Clerical to the role and contribute to your organization's success.


Thank you for considering my application for the Chief Office Administrator role. I am looking forward to a future where we work together to drive this organization's success.


Respectfully,
Yolanda Ingram
612-856-8818
yolandaingram@zoho.com

Yolanda Ingram






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