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document control specialist: Resume Samples & Writing Guide

Paul Gray

699 Forestview Drive, Lane, SD 57382
[email protected]
761-046-1624

Professional Summary

 Highly organized and detail-oriented Document Control Specialist with extensive experience in managing and organizing documents. Proven ability to ensure accuracy and compliance with company and industry standards. 

Employment history

Chief Document Control Specialist, UnitedHealth Group Minnetonka, Minnesota
December 2012 – Present
  • Assist in the development and implementation of document control policies and procedures
  • Monitor document compliance with internal and external requirements
  • Assist in the development of document templates
Associate Document Control Specialist, Walmart Bentonville, Arkansas
June 2012 – November 2012
  • Maintain document control databases and filing systems
  • Ensure documents are stored securely and can be retrieved quickly
  • Assist in the development and implementation of document control policies and procedures
Entry Level Document Control Specialist, UnitedHealth Group Minnetonka, Minnesota
June 2011 – May 2012
  • Archive documents according to established procedures
  • Ensure accuracy and integrity of documents
  • Coordinate document review and approval processes

Education

University of Illinois, Urbana, Illinois
Bachelor of Science in Medical Office Administration, April, 2011

Skills

Coaching
Emotional Intelligence
Strategic Thinking
Visualization
Database Administration
Document Creation
Document Distribution.
Document Review

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Pauline Green

343 Maplewood Avenue, Roaring Springs, TX 79256
[email protected]
896-926-6503

Employment history

Chief Document Control Specialist, CVS Health Woonsocket, Rhode Island
August 2017 – Present
  • Monitor document control processes to ensure compliance
  • Track and report document status and revisions
  • Archive documents according to established procedures
Associate Document Control Specialist, CVS Health Woonsocket, Rhode Island
February 2017 – July 2017
  • Coordinate document review and approval processes
  • Archive documents according to established procedures
  • Troubleshoot document control issues
Entry Level Document Control Specialist, Microsoft Redmond, Washington
August 2015 – January 2017
  • Manage document distribution to internal and external stakeholders
  • Monitor document compliance with internal and external requirements
  • Coordinate document review and approval processes

Education

Cornell University, Ithaca, New York
Master of Arts in Office Administration, July, 2015
Cornell University, Ithaca, New York
Bachelor of Arts in Accounting, July, 2011

Skills

Business Acumen
Analytical
Leadership
Adaptability
Database Administration
Document Management
Document Review
Document Security
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Vincent Austin

476 Oakwood Court, Grand Marais, MI 49839
[email protected]
715-722-4063

Employment history

Chief Document Control Specialist, General Electric Boston, Massachusetts
August 2021 – Present
  • Manage document distribution to internal and external stakeholders
  • Archive documents according to established procedures
  • Assist in the development of document templates
Document Control Specialist, JPMorgan Chase New York, New York
January 2021 – July 2021
  • Train staff on document control processes and procedures
  • Ensure accuracy and integrity of documents
  • Troubleshoot document control issues
Junior Document Control Specialist, Microsoft Redmond, Washington
January 2020 – December 2020
  • Assist in the development and implementation of document control policies and procedures
  • Manage document distribution to internal and external stakeholders
  • Monitor document compliance with internal and external requirements

Education

University of Texas, Austin, Texas
Master of Arts in Medical Office Administration, November, 2019
University of Texas, Austin, Texas
Bachelor of Science in Accounting, November, 2015

Skills

Professionalism
Visualization
Critical Thinking
Relationship Management.
Records Management
Database Administration
Document Creation
Data Processing
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Neil Kelly

325 Fernwood Drive, Red Oak, NC 27804
[email protected]
911-873-6189

Employment history

Lead Document Control Specialist, Amazon Seattle, Washington
December 2017 – Present
  • Maintain document control databases and filing systems
  • Track and report document status and revisions
  • Troubleshoot document control issues
Document Control Specialist, JPMorgan Chase New York, New York
June 2016 – November 2017
  • Manage document distribution to internal and external stakeholders
  • Coordinate document review and approval processes
  • Assist in the development of document templates
Entry Level Document Control Specialist, JPMorgan Chase New York, New York
July 2015 – June 2016
  • Monitor document compliance with internal and external requirements
  • Ensure accuracy and integrity of documents
  • Monitor document control processes to ensure compliance

Education

University of Illinois, Urbana, Illinois
Doctor of Accounting, May, 2015
University of Illinois, Urbana, Illinois
Bachelor of Science in Office Administration, May, 2011

Skills

Collaboration
Innovation
Quality Assurance
Negotiation
Database Administration
Typing
Data Analysis
Filing
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Yolie King

293 Mill Road, Burnham, IL 60633
[email protected]
785-890-3060

Employment history

Senior Document Control Specialist, UnitedHealth Group Minnetonka, Minnesota
August 2022 – Present
  • Assist in the development of document templates
  • Coordinate document review and approval processes
  • Manage document distribution to internal and external stakeholders
Associate Document Control Specialist, General Electric Boston, Massachusetts
August 2021 – July 2022
  • Monitor document control processes to ensure compliance
  • Assist in the development of document templates
  • Archive documents according to established procedures
Entry Level Document Control Specialist, Amazon Seattle, Washington
August 2020 – July 2021
  • Track and report document status and revisions
  • Manage document distribution to internal and external stakeholders
  • Scan, copy, and file documents as needed

Education

University of Florida, Gainesville, Florida
Bachelor of Science in Human Resources Management, June, 2020

Skills

Troubleshooting
Self-Motivation
Professionalism
Relationship Management.
Document Security
Document Management
Document Indexing
Typing
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document control specialist Job Descriptions; Explained

If you're applying for an document control specialist position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

document control specialist/administrative assistant

  • Responsible for maintaining all electronic and hard files used to communicate with Louis Armstrong New Orleans International Airport relating to multiple projects that were being managed. 
  • Provided administrative assistance to all project managers who were engineers and architects.
  • Assisted Comptroller with reconciling and paying bills.
  • Assisted HR Manager /Project Accountant with preparation of vendor payment applications.
  • Set up and managed paper and electronic filing systems, recorded information, updated paperwork, and maintained documents, such as attendance records, correspondence, or other material.
  • Reviewed files, records, and other documents to obtain information to respond to requests.
  • Ensured all office supplies were ordered timely.
2

document control specialist

  • Made recommendations to management concerning document control and records management standards and procedures.
  • Set up and manage paper and electronic filing systems for easy retrieval of documents and records onsite and offsite. 
  • Develop and update document control policies and training materials which are implemented organization wide through staff training. 
  • Review project submittals to ensure policies are followed and recommended revisions.
  • Coordinate with various disciplines on client deliverables packages including drawings, documents, transmittals.
  • Transmit project submittals or documents to customer’s using FTP sites, SharePoint or mail.
  • Train and assist staff and customers with FTP and SharePoint usage.
3

document control specialist

  • Create, maintain, and enter information into ERP system.
  • Set up and manage paper or electronic filing system, process customer certificates, update process sheets, and maintain documents, such as purchase orders, customer drawings, or other material.
  • Maintain ITAR documents in secure file share system, distribute to approved personnel, and request quote changes as needed.
  • Store completed documents in appropriate locations within the system and locked filing cabinets.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or maintenance operations.
  • Provide clerical support to other departments as needed.

document control specialist/administrative assistant Job Skills

For an document control specialist/administrative assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Document Review
  • Filing
  • Scanning
  • Microsoft Office
  • Database Administration
  • Document Management
  • Document Retrieval
  • Document Creation
  • Data Analysis
  • Quality Assurance
  • Records Management
  • Document Indexing
  • Data Processing
  • Document Conversion
  • Document Organization
  • File Management
  • Document Security
  • Typing
  • Office Administration
  • Document Distribution.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your document control specialist/administrative assistant Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Quinn Smith

729 Woodland Court, Worthington, IN 47471
[email protected]
695-546-1468

Employment history

Senior Document Control Specialist, Microsoft Redmond, Washington
December 2021 – May 2022
  • Monitor document compliance with internal and external requirements
  • Coordinate document review and approval processes
  • Scan, copy, and file documents as needed
Associate Document Control Specialist, Apple Cupertino, California
December 2020 – November 2021
  • Scan, copy, and file documents as needed
  • Assist in the development of document templates
  • Ensure accuracy and integrity of documents
Entry Level Document Control Specialist, Microsoft Redmond, Washington
June 2019 – November 2020

Education

University of Illinois, Urbana, Illinois
MD in Accounting, April, 2019
University of Illinois, Urbana, Illinois
Bachelor of Arts in Accounting, April, 2015

Skills

Strategic Thinking
Emotional Intelligence
Adaptability
Quality Assurance
File Management
Document Organization
Document Conversion
Typing

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights
  • It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
  • Use the gap to talk about positive attributes or additional skills you've learned.
  • Be honest and straightforward about the gap and explain it using a professional summary.

How to Optimize Your document control specialist/administrative assistant Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Nathan Taylor

118 Bayview St., Aurora, UT 84620

Employment history

Senior Document Control Specialist, UnitedHealth Group Minnetonka, Minnesota
June 2018 – Present
  • Assist in the developement of document templates
  • Manage document distribuition to internal and external stakeholder
  • Archive documents accordin to established proceduers
Document Control Specialist, Amazon Seattle, Washington
June 2017 – May 2018
  • Troubleshoot document controll issuse
  • Archive document's accordin' to establish procedures
  • Maintaine document controll databases an' filin' system's.
Junior Document Control Specialist, Amazon Seattle, Washington
December 2016 – May 2017
  • Prpeare and distribute documents according to established proceduers
  • Monitor document control processess to ensure complience
  • Assist in the developement of document templats

Education

Stanford University, Stanford, California
Executive Administrative Assistant, October, 2016

Skills

Collaboration
Negotiation
Mentoring
Strategic Thinking
Database Administration
Document Review
Data Analysis
Document Management

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights
  • Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
  • Make sure to use a professional email address as part of your contact information.
  • Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

document control specialist/administrative assistant Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an document control specialist/administrative assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Paul
Gray

[email protected]
761-046-1624
699 Forestview Drive, Lane, SD
57382

Chief Document Control Specialist
UnitedHealth Group
Minnetonka, Minnesota

To the respected UnitedHealth Group Hiring Team


I am writing to express my interest in the Chief Document Control Specialist role at UnitedHealth Group. As a Document Control Specialist with 12 years of experience in Administrative & Clerical, I am confident that I have the necessary skills and expertise to succeed in this position.


As someone who has always been curious and eager to learn, I have pursued my education and gained experience in areas like Human Resources to develop my skills in my work. This experience has given me the opportunity to lead major projects and provide my input in diverse areas, which have helped me gain a deeper understanding of the industry. I am excited to bring my passion and expertise to the role at this company and work towards achieving your organization's goals.


Thank you for considering my application for the Chief Document Control Specialist role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.


Thank you for your time and consideration,
Paul Gray
761-046-1624
[email protected]

Paul Gray






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