5 Amazing assistant office manager Resume Examples (Updated 2023) + Skills & Job Descriptions

assistant office manager

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assistant office manager: Resume Samples & Writing Guide

Employment history

Senior Assistant Office Manager, UnitedHealth Group Minnetonka, Minnesota

August 2022 – Present

Greet visitors and answer incoming telephone calls
Oversee daily office operations
Assist with recruitment and onboarding of new staff

Associate Assistant Office Manager, CVS Health Woonsocket, Rhode Island

March 2021 – July 2022

Handle confidential information with discretion
Coordinate travel arrangements
Manage office budgets and bookkeeping

Jr. Assistant Office Manager, UnitedHealth Group Minnetonka, Minnesota

March 2020 – February 2021

Provide administrative support to staff and management
Manage filing system and ensure all documents are properly filed
Schedule and coordinate meetings, appointments, and other events

Education

University of Maryland, College Park, Maryland

MD in Accounting, January, 2020

University of Maryland, College Park, Maryland

Bachelor of Science in Medical Office Administration, January, 2016

Skills

Flexibility

Adaptability

Innovation

Collaboration

Administrative Support

Data Entry

Office Administration

Customer Service.

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Employment history

Chief Assistant Office Manager, JPMorgan Chase New York, New York

June 2019 – Present

Greet visitors and answer incoming telephone calls
Prepare and distribute correspondence, reports, and other documents
Maintain office supplies and order new supplies when needed

Assistant Office Manager, CVS Health Woonsocket, Rhode Island

June 2018 – May 2019

Coordinate travel arrangements
Assist with recruitment and onboarding of new staff
Provide administrative support to staff and management

Junior Assistant Office Manager, UnitedHealth Group Minnetonka, Minnesota

December 2017 – May 2018

Oversee daily office operations
Handle confidential information with discretion
Process incoming and outgoing mail

Education

Cornell University, Ithaca, New York

Bachelor of Science in Office Administration, October, 2017

Skills

Data Analysis

Organization

Accounting

Creativity

Word Processing

Scheduling

Customer Service.

Inventory Management

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Employment history

Senior Assistant Office Manager, Walmart Bentonville, Arkansas

March 2020 – Present

Schedule and coordinate meetings, appointments, and other events
Manage filing system and ensure all documents are properly filed
Assist with recruitment and onboarding of new staff

Assistant Office Manager, UnitedHealth Group Minnetonka, Minnesota

September 2018 – February 2020

Assist with recruitment and onboarding of new staff
Monitor and order office equipment
Prepare and distribute correspondence, reports, and other documents

Entry Level Assistant Office Manager, Walmart Bentonville, Arkansas

March 2018 – August 2018

Coordinate travel arrangements
Manage filing system and ensure all documents are properly filed
Schedule and coordinate meetings, appointments, and other events

Education

University of Maryland, College Park, Maryland

Office Administration, January, 2018

Skills

Business Acumen

Reliability

Documentation

Conflict Resolution

Bookkeeping

Invoicing

Clerical

Typing

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Professional Summary

Highly organized and efficient Assistant Office Manager with extensive experience in administrative and clerical duties. Proven ability to provide excellent customer service and manage office operations with efficiency and accuracy.

Employment history

Senior Assistant Office Manager, General Electric Boston, Massachusetts

August 2013 – Present

Maintain office supplies and order new supplies when needed
Prepare and distribute correspondence, reports, and other documents
Coordinate travel arrangements

Associate Assistant Office Manager, CVS Health Woonsocket, Rhode Island

January 2013 – July 2013

Coordinate travel arrangements
Ensure compliance with organizational policies and procedures
Provide administrative support to staff and management

Entry Level Assistant Office Manager, Amazon Seattle, Washington

July 2012 – January 2013

Ensure compliance with organizational policies and procedures
Process incoming and outgoing mail
Manage filing system and ensure all documents are properly filed

Education

University of Michigan, Ann Arbor, Michigan

Master of Science in Office Administration, May, 2012

University of Michigan, Ann Arbor, Michigan

Bachelor of Arts in Office Administration, May, 2008

Skills

Communication

Networking

Written Communication

Professionalism

Customer Service.

Receptionist

Multi-tasking

Microsoft Office

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Employment history

Lead Assistant Office Manager, Bank of America Charlotte, North Carolina

June 2021 – Present

Maintain office supplies and order new supplies when needed
Support other departments as needed
Provide administrative support to staff and management

Assistant Office Manager, Microsoft Redmond, Washington

January 2020 – May 2021

Schedule and coordinate meetings, appointments, and other events
Oversee daily office operations
Process incoming and outgoing mail

Jr. Assistant Office Manager, General Electric Boston, Massachusetts

July 2018 – December 2019

Assist with recruitment and onboarding of new staff
Manage office budgets and bookkeeping
Support other departments as needed

Education

University of California, Berkeley, California

MD in Human Resources Management, May, 2018

University of California, Berkeley, California

Bachelor of Science in Office Administration, May, 2014

Skills

Visualization

Adaptability

Database Management

Relationship Management.

Inventory Management

Filing

Scanning

Microsoft Office

Use This assistant office manager Resume Template

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assistant office manager Job Descriptions; Explained

If you're applying for an assistant office manager position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

assistant office manager

Verified all services rendered to members to assure that invoice coincide with doctor’s orders.
Review and enter all Homecare invoices into system for payment process.
Handle all vendors’ inquires pertaining to payment for service provided for all Personal Care and Home Health Aides.
Assisted Nurse Case Managers with translation with Spanish speaking patients.

assistant office manager

Ran front desk, made appointments and checked patients in.
Filed all primary and secondary insurance.
Entered all payments to patient accounts.
Handled all EOB’S.
Mailed out patient statements.
Maintained all patient’s accounts.
Maintained all patient’s files.

assistant office manager

Scheduling meetings between potential clients and the owner
Knowledgable in operating a point of sales system
Keeping paperwork and office organized
Making sure that all documents were scanned onto the company server
Reporting to the office manager on tasks which had been completed during the duration of the day and preparing a list of tasks which needed to be completed the following day

assistant office manager

Train new office staff to respond to patients’ needs and manage billing systems
Greet and serve all patients as they arrive (or direct other staff to do same)
Maintain the dental clinic’s budget, general ledger, and accounting systems
Motivate office personnel to serve patients
Provide the Dentist with administrative and practical support
Maintain patient rapportExperienced with Eaglesoft

assistant office manager

Manage, organize and optimize contact data in Raiser’s Edge.
Prepare and send regular email newsletters and other communications.
Post content to social media and websites.
Prepare, send and track sponsorship packets and correspondence.
Coordinate assignments for volunteers.
General administrative assistance, including typing, filing, Gmail programs, errands.

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assistant office manager Job Skills

For an assistant office manager position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Office Administration
Typing
Microsoft Office
Word Processing
Filing
Spreadsheets
Administrative Support
Calendar Management
Multi-tasking
Clerical
Receptionist
Scheduling
Invoicing
Inventory Management
Data Analysis
Bookkeeping
Scanning
Copying
Mail Sorting
Customer Service.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your assistant office manager Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Assistant Office Manager, Google Mountain View, California

August 2015 – Present

Mointor and orders office equipments
Assit with recruitment and onboarding of new staffs
Handles confidential informations with discretion

Associate Assistant Office Manager, Amazon Seattle, Washington

August 2014 – July 2015

Hanle confidential infomation with discresion
Schedual and corrdinate meetins, appoinments, and other events
Ensure complience with organiztional policys and proceduers

Junior Assistant Office Manager, Google Mountain View, California

February 2014 – July 2014

Ensure complience with organisational policies and procedues
Monitor and order offce equipment
Maintian office suplies and order new suplies when needed

Education

University of Michigan, Ann Arbor, Michigan

Master of Science in Accounting, December, 2013

University of Michigan, Ann Arbor, Michigan

Bachelor of Science in Human Resources Management, December, 2009

Skills

Relationship Management.

Troubleshooting

Innovation

Reliability

Microsoft Office

Clerical

Spreadsheets

Typing

Avoid Spelling Mistakes and Include your Contact Information

Missing contact information prevents recruiters from understanding you're the best fit for the position.

Key Insights

Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
Make sure to use a professional email address as part of your contact information.
Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.

How to Optimize Your assistant office manager Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Senior Assistant Office Manager, Microsoft Redmond, Washington

November 2018 – May 2022

Prepare and distribute correspondence, reports, and other documents
Handle confidential information with discretion
Manage office budgets and bookkeeping

Associate Assistant Office Manager, Google Mountain View, California

May 2017 – October 2018

Manage filing system and ensure all documents are properly filed
Coordinate travel arrangements
Process incoming and outgoing mail

Junior Assistant Office Manager, Google Mountain View, California

May 2016 – April 2017

Education

Cornell University, Ithaca, New York

Business Administration, April, 2016

Skills

Computer Literacy

Listening

Troubleshooting

Teamwork

Microsoft Office

Receptionist

Word Processing

Typing

Unexplained Year Gaps and Missing Job Experiences are a No-no

Gaps in your resume can prevent recruiters from hiring you if you don't explain them.

Key Insights

It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
Use the gap to talk about positive attributes or additional skills you've learned.
Be honest and straightforward about the gap and explain it using a professional summary.

assistant office manager Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an assistant office manager position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Assistant Office Manager
Walmart
Bentonville, Arkansas

Esteemed Recruitment Team

As an Assistant Office Manager with a proven track record of success in Administrative & Clerical, I am excited to apply for the Senior Assistant Office Manager position at Walmart. I believe that my skills and expertise would make a valuable contribution to your team.

My diverse life experiences have taught me the importance of adaptability, creativity, and resilience. Whether it was on the job, or simply on my day to day, I have learned to navigate challenges and find innovative solutions. I am confident that I possess the skills and expertise necessary to excel in the position at Walmart and I am excited about the opportunity to grow with a team that values these qualities and contribute to your organization's growth and success.

I cannot stress enough how thrilled I am about the chance to join a team of like-minded individuals who share my values and passion for this amazing field. Thank you for considering my application and I hope for the chance to work together.

Kind regards,
Pauline Ingram
858-724-2753
[email protected]

Pauline Ingram

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