boy

Build your resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
START YOUR RESUME NOW

administrative secretary: Resume Samples & Writing Guide

Roger Green

453 Springwood Drive, Pitkin, LA 70656
[email protected]
786-937-5670

Employment history

Chief Administrative Secretary, UnitedHealth Group Minnetonka, Minnesota
June 2020 – Present
  • Monitor and maintain office budgets
  • File and retrieve documents and reference materials
  • Prepare agendas, notices, minutes, and resolutions for meetings
Administrative Secretary, CVS Health Woonsocket, Rhode Island
December 2018 – May 2020
  • Prepare and process invoices, purchase orders, and other financial documents
  • Greet visitors and determine whether they should be given access to specific individuals
  • Schedule and coordinate meetings and events
Entry Level Administrative Secretary, General Electric Boston, Massachusetts
July 2017 – November 2018
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Greet visitors and determine whether they should be given access to specific individuals
  • Operate office equipment such as fax machines, copiers, and phone systems

Education

University of California, Berkeley, California
Project Management, May, 2017

Skills

Research
Mentoring
Accounting
Innovation
Word Processing
Calendar Management
Office Management
Typing

Do you already have a resume? Use our PDF converter and edit your resume.

Build My Resume

Derek Yates

165 Woodland Drive, Palatine Bridge, NY 13428
[email protected]
654-899-9034

Employment history

Chief Administrative Secretary, Bank of America Charlotte, North Carolina
September 2018 – Present
  • Prepare agendas, notices, minutes, and resolutions for meetings
  • Perform data entry and scan documents
  • Monitor and maintain office budgets
Administrative Secretary, CVS Health Woonsocket, Rhode Island
April 2017 – August 2018
  • Set up and maintain paper and electronic filing systems
  • Prepare agendas, notices, minutes, and resolutions for meetings
  • Maintain office supplies inventory
Jr. Administrative Secretary, Amazon Seattle, Washington
April 2016 – March 2017
  • Perform data entry and scan documents
  • Prepare agendas, notices, minutes, and resolutions for meetings
  • Greet visitors and determine whether they should be given access to specific individuals

Education

University of Illinois, Urbana, Illinois
Master of Arts in Accounting, February, 2016
University of Illinois, Urbana, Illinois
Bachelor of Science in Medical Office Administration, February, 2012

Skills

Attention to Detail
Troubleshooting
Stress Management
Process Improvement
Multi-tasking
Bookkeeping
Calendar Management
Records Management
Build My Resume

Walter Nelson

634 River Road, Shelburne Falls, MA 01370
[email protected]
690-797-8409

Employment history

Lead Administrative Secretary, JPMorgan Chase New York, New York
July 2015 – Present
  • Perform data entry and scan documents
  • Maintain office supplies inventory
  • Set up and maintain paper and electronic filing systems
Associate Administrative Secretary, General Electric Boston, Massachusetts
January 2014 – June 2015
  • Maintain appointment schedules for executives and staff members
  • Monitor and maintain office budgets
  • Answer phone calls and direct calls to appropriate parties or take messages
Entry Level Administrative Secretary, CVS Health Woonsocket, Rhode Island
July 2013 – December 2013
  • Perform data entry and scan documents
  • Open, sort, and distribute incoming correspondence and other material
  • Answer phone calls and direct calls to appropriate parties or take messages

Education

Harvard University, Cambridge, Massachusetts
Master of Science in Business Administration, May, 2013
Harvard University, Cambridge, Massachusetts
Bachelor of Arts in Accounting, May, 2009

Skills

Listening
Negotiation
Emotional Intelligence
Collaboration
Receptionist Duties
Data Analysis
Spreadsheets
Data Entry
Build My Resume

Mark Adams

64 Country Lane, Schnecksville, PA 18078
[email protected]
994-886-2394

Employment history

Lead Administrative Secretary, CVS Health Woonsocket, Rhode Island
April 2022 – Present
  • File and retrieve documents and reference materials
  • Monitor and maintain office budgets
  • Set up and maintain paper and electronic filing systems
Associate Administrative Secretary, JPMorgan Chase New York, New York
November 2020 – March 2022
  • Open, sort, and distribute incoming correspondence and other material
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Greet visitors and determine whether they should be given access to specific individuals
Jr. Administrative Secretary, Apple Cupertino, California
May 2019 – October 2020
  • Schedule and coordinate meetings and events
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails
  • Operate office equipment such as fax machines, copiers, and phone systems

Education

University of Maryland, College Park, Maryland
Bachelor of Science in Accounting, March, 2019

Skills

Visualization
Process Improvement
Documentation
Reliability
Data Management
Accounts Payable
Filing
Microsoft Office
Build My Resume

Walt Hawkins

86 Applewood Drive, Arnot, PA 16911
[email protected]
682-413-9659

Employment history

Chief Administrative Secretary, Microsoft Redmond, Washington
October 2017 – Present
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Prepare agendas, notices, minutes, and resolutions for meetings
  • Schedule and coordinate meetings and events
Associate Administrative Secretary, UnitedHealth Group Minnetonka, Minnesota
April 2017 – October 2017
  • Maintain office supplies inventory
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Maintain appointment schedules for executives and staff members
Jr. Administrative Secretary, UnitedHealth Group Minnetonka, Minnesota
April 2016 – March 2017
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Answer phone calls and direct calls to appropriate parties or take messages
  • Schedule and coordinate meetings and events

Education

University of Michigan, Ann Arbor, Michigan
Master of Arts in Medical Office Administration, February, 2016
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Business Administration, February, 2012

Skills

Project Management
Risk Management
Adaptability
Reliability
Mail Processing.
Microsoft Office
Accounts Receivable
Office Management
Use This administrative secretary Resume Template

Not in love with this template? Browse our full library of resume templates

Build My Resume
Build My Resume

administrative secretary Job Descriptions; Explained

If you're applying for an administrative secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

1

administrative secretary

  • Perform experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer 
  • Communicate in a positive and effective manner with staff, students/orientees, co-workers, and/or visitors.
  • Prepare and coordinate presentation content for workshops, conferences, meetings, etc.  
  • Answers telephone communications and record messages.
  • Composes letters, memorandum, develops charts, graphs, and diagrams.
  • Arrange conference, meeting, or travel reservations for office personnel.Handle complex and confidential situations while maintaining HIPAA rules and regulations.
  • Schedule appointments, maintain calendar, and allocate Director’s time.  
2

administrative secretary

  • Worked as administrative secretary at shipping department to monitor the shipment bound to  both  local and international          shipments.
  • Processing the  billing  statement account of the forwarders/truckers together with the required attached documents.
  • Reporting the daily, weekly and monthly sales.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals and also answering emails.
  • Transmit information or documents to the distributors, forwarders/truckers, and etc., using computer, mail, or facsimile machine.
3

administrative secretary

  • Controlling of incoming and outgoing mail 
  • Screening of phone call and visitors to the MD
  • Administration of accounts including payment of creditors
  • Monthly withdrawal Application to the World Bank for Donor Funds
  • Bank reconciliation of local statements with World Bank statements
  • Arrange venue for conference, meetings, workshops etc.
4

administrative secretary

  • Maintained a positive working relationship with 30+ coworkers and provided exceptional administrative support to manager, coworkers and board of governors for 10 years while increasing office efficiency by 100%. 
  • Created a more efficient Word database for forms, letters, and documents which decreased production time by 20%. 
  •  Designed and implemented a filing system for personnel files which organized more than 30 past and current employees’ documents and reduced file retrieval time by 30%. 
  • Build strong relationship with over 1000 clients for 10 years while maintaining customer satisfaction leading to an increased revenue by 50%. 
5

administrative secretary

  • Load machines with required input or output media such as paper, cards, disks, tape or Braille media.Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.
  • Store completed documents in appropriate locations.Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Troubleshooting  and maintenance of office computer.
  • Order and control office inventories.
1 2 3

administrative secretary Job Skills

For an administrative secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

  • Data Entry
  • Word Processing
  • Filing
  • Typing
  • Scheduling
  • Microsoft Office
  • Spreadsheets
  • Calendar Management
  • Records Management
  • Receptionist Duties
  • Data Analysis
  • Telephone Skills
  • Office Management
  • Accounts Payable
  • Accounts Receivable
  • Bookkeeping
  • Office Equipment
  • Multi-tasking
  • Data Management
  • Mail Processing.

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

  • Communication
  • Interpersonal
  • Leadership
  • Time Management
  • Problem Solving
  • Decision Making
  • Critical Thinking
  • Creativity
  • Adaptability
  • Teamwork
  • Organization
  • Planning
  • Public Speaking
  • Negotiation
  • Conflict Resolution
  • Research
  • Analytical
  • Attention to Detail
  • Self-Motivation
  • Stress Management
  • Collaboration
  • Coaching
  • Mentoring
  • Listening
  • Networking
  • Strategic Thinking
  • Negotiation
  • Emotional Intelligence
  • Adaptability
  • Flexibility
  • Reliability
  • Professionalism
  • Computer Literacy
  • Technical
  • Data Analysis
  • Project Management
  • Customer Service
  • Presentation
  • Written Communication
  • Social Media
  • Troubleshooting
  • Quality Assurance
  • Collaboration
  • Supervisory
  • Risk Management
  • Database Management
  • Training
  • Innovation
  • Documentation
  • Accounting
  • Financial Management
  • Visualization
  • Reporting
  • Business Acumen
  • Process Improvement
  • Documentation
  • Relationship Management.

How to Improve Your administrative secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Todd Jones

283 Woodland Drive, Maysville, AR 72736

Employment history

Chief Administrative Secretary, JPMorgan Chase New York, New York
June 2023 – May 2022
  • Maintain office supplies inventory
  • Prepare agendas and make arrangements for committee, board, and other meetings
  • Answer phone calls and direct calls to appropriate parties or take messages
Administrative Secretary, CVS Health Woonsocket, Rhode Island
June 2022 – May 2023
  • Maintain office supplies inventory
  • Operate office equipment such as fax machines, copiers, and phone systems
  • Monitor and maintain office budgets
Entry Level Administrative Secretary, Microsoft Redmond, Washington
June 2021 – May 2022
  • Perform data entry and scan documents
  • Maintain appointment schedules for executives and staff members
  • Prepare agendas, notices, minutes, and resolutions for meetings

Education

University of Michigan, Ann Arbor, Michigan
MD in Business Administration, April, 2021
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Accounting, April, 2017

Skills

Project Management
Financial Management
Accounting
Networking
Office Equipment
Accounts Payable
Bookkeeping
Data Analysis

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights
  • Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
  • Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administrative secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Max Evans

244 Pinecrest Avenue, Hillsdale, MI 49242
[email protected]
670-810-6469

Employment history

Senior Administrative Secretary, Microsoft Redmond, Washington
December 2021 – Present
  • Prepare agendes, notices, minuts, and resolutons for meetings
  • Perform data entry and scan documnets
  • Prepare and modify documentes including corrispondence, reports, drafs, memoes, and emails.
Administrative Secretary, Amazon Seattle, Washington
May 2021 – November 2021
  • Perform data entry, and scan document's
  • Monitor and maintain office budget's
  • Open, sort, and distribute incoming correspondence, and other material.
Jr. Administrative Secretary, CVS Health Woonsocket, Rhode Island
December 2019 – April 2021
  • "I went to the store to buy some food
  • I went to the store too buy some food.

Education

University of Illinois, Urbana, Illinois
MD in Business Administration, October, 2019
University of Illinois, Urbana, Illinois
Bachelor of Science in Medical Office Administration, October, 2015

Skills

Analytical
Visualization
Documentation
Communication
Bookkeeping
Microsoft Office
Typing
Records Management

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights
  • Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
  • Before submitting your resume, double check to avoid typos.

administrative secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.



Roger
Green

[email protected]
786-937-5670
453 Springwood Drive, Pitkin, LA
70656

Chief Administrative Secretary
UnitedHealth Group
Minnetonka, Minnesota

To the respected UnitedHealth Group Recruitment Team


I am writing to express my interest in the Chief Administrative Secretary role at UnitedHealth Group. As an Administrative Secretary with 6 years of experience in Administrative & Clerical, I am confident that I have the necessary skills and expertise to succeed in this position.


As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Administrative & Clerical, I am excited to apply my skills to this role and contribute to your organization's growth and success.


Thank you for considering my application for the Chief Administrative Secretary role at your organization. I am dedicated to continuous improvement, and elated about the opportunity to join your team and work towards achieving our shared goals together.


Respectfully,
Roger Green
786-937-5670
[email protected]

Roger Green






CUSTOMIZE THIS COVER LETTER

Showcase your most significant accomplishments and qualifications with this cover letter.
Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters

Looking to explore other career options within the Administrative & Clerical field?

Check out our other resume of resume examples.

FIND EVERYTHING YOU NEED HERE.

IF YOU HAVE QUESTIONS, WE HAVE ANSWERS.

Resume Design Tips and Tricks

Resume Design Tips and Tricks

Creating a resume that stands out from the rest doesn’t have to be rocket science. With just a few tips and tricks, you can make your professional resume a shining...

Read more
last guy

Build your Resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
CREATE MY RESUME NOW