5 Amazing administrative professional Resume Examples (Updated 2023) + Skills & Job Descriptions

administrative professional

Build your resume in 15 minutes

Give yourself the best chance of standing out from the competition!

Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.

START YOUR RESUME NOW

administrative professional: Resume Samples & Writing Guide

Employment history

Senior Administrative Professional, Amazon Seattle, Washington

February 2018 – Present

Manage office supplies
Collect and analyze data
Monitor and update records

Administrative Professional, CVS Health Woonsocket, Rhode Island

September 2016 – January 2018

Manage calendars and schedule appointments
Monitor and update records
Prepare and monitor invoices

Entry Level Administrative Professional, Google Mountain View, California

September 2015 – August 2016

Prepare reports and documents
Monitor and update records
Process incoming and outgoing mail

Education

Cornell University, Ithaca, New York

Bachelor of Science in Accounting, July, 2015

Skills

Interpersonal

Organization

Stress Management

Process Improvement

Database Administration

Invoicing

Scheduling

Records Management

Do you already have a resume? Use our PDF converter and edit your resume.

Build My Resume

Employment history

Chief Administrative Professional, CVS Health Woonsocket, Rhode Island

November 2019 – Present

Prepare presentations
Collect and analyze data
Coordinate travel arrangements

Administrative Professional, Apple Cupertino, California

November 2018 – November 2019

Process incoming and outgoing mail
Prepare and monitor invoices
Provide administrative support to staff members

Entry Level Administrative Professional, General Electric Boston, Massachusetts

June 2017 – November 2018

Maintain filing systems
Create and maintain databases
Process incoming and outgoing mail

Education

University of Illinois, Urbana, Illinois

MD in Office Administration, April, 2017

University of Illinois, Urbana, Illinois

Bachelor of Arts in Human Resources Management, April, 2013

Skills

Documentation

Planning

Analytical

Communication

Data Entry

Scheduling

Records Management

Copying

Build My Resume

Employment history

Chief Administrative Professional, UnitedHealth Group Minnetonka, Minnesota

February 2018 – Present

Maintain filing systems
Monitor and update records
Prepare reports and documents

Administrative Professional, Walmart Bentonville, Arkansas

August 2016 – January 2018

Handle confidential information
Maintain filing systems
Prepare presentations

Jr. Administrative Professional, Microsoft Redmond, Washington

March 2015 – August 2016

Manage calendars and schedule appointments
Monitor and update records
Collect and analyze data

Education

Harvard University, Cambridge, Massachusetts

MD in Human Resources Management, January, 2015

Harvard University, Cambridge, Massachusetts

Bachelor of Science in Accounting, January, 2011

Skills

Professionalism

Negotiation

Creativity

Financial Management

Database Administration

Records Management

File Maintenance

Inventory Management

Build My Resume

Employment history

Senior Administrative Professional, Walmart Bentonville, Arkansas

June 2019 – Present

Monitor and update records
Process incoming and outgoing mail
Handle confidential information

Administrative Professional, Microsoft Redmond, Washington

June 2018 – May 2019

Prepare presentations
Create and maintain databases
Manage office supplies

Jr. Administrative Professional, JPMorgan Chase New York, New York

June 2017 – May 2018

Prepare presentations
Monitor and update records
Manage office supplies

Education

University of Texas, Austin, Texas

Bachelor of Science in Medical Office Administration, April, 2017

Skills

Listening

Reliability

Networking

Flexibility

Word Processing

Office Management

Spreadsheets

File Maintenance

Build My Resume

Employment history

Chief Administrative Professional, Apple Cupertino, California

February 2022 – Present

Create and maintain databases
Collect and analyze data
Manage office supplies

Associate Administrative Professional, Google Mountain View, California

February 2021 – January 2022

Manage calendars and schedule appointments
Monitor and update records
Prepare and monitor invoices

Jr. Administrative Professional, General Electric Boston, Massachusetts

August 2019 – January 2021

Maintain filing systems
Coordinate travel arrangements
Create and maintain databases

Education

University of Texas, Austin, Texas

Master of Science in Medical Office Administration, July, 2019

University of Texas, Austin, Texas

Bachelor of Arts in Medical Office Administration, July, 2015

Skills

Communication

Computer Literacy

Flexibility

Leadership

Database Administration

Office Management

Copying

Invoicing

Use This administrative professional Resume Template

Not in love with this template? Browse our full library of resume templates

administrative professional Job Descriptions; Explained

If you're applying for an administrative professional position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

administrative professional

Organized important documentation.
Annual Agricultural Spray Day Assistant Coordinator.
Answer telephones and give information to callers, take messages, and schedule sales appointments.
Coordinate conferences, meetings, or special events, such as luncheons and dinners with potential clients.

administrative professional

Updated offender information, created offender files, completed release certificates
Process and enter warrants for the arrest of violating offenders
Perform office practices and procedures
Clear warrants when offenders report to Parole Officer
Notify neighboring states about pending charges

administrative professional

Prepared DD-214 for members that were leaving the force
Maintained electronic service records & physical records
Updated member records to reflect new events such as certifications
Responsible for charging vacation days for 240 members
Designated mail handler for entity consisting of 240 service-members
Provided top notch customer service
Learned the ins and outs of working in an office & proper etiquette

administrative professional

Prepared and managed expense reports.

administrative professional Job Skills

For an administrative professional position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Office Management
Filing
Typing
Spreadsheets
Word Processing
Scheduling
Data Analysis
Calendar Management
Invoicing
Copying
Scanning
Records Management
Reception
File Maintenance
Document Control
Mail Processing
Database Administration
Computer Proficiency
Telephone Skills
Inventory Management

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your administrative professional Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Chief Administrative Professional, CVS Health Woonsocket, Rhode Island

June 2011 – May 2022

Coordinate travel arrangements
Prepare presentations
Manage office supplies

Administrative Professional, CVS Health Woonsocket, Rhode Island

June 2010 – May 2011

Collect and analyze data
Create and maintain databases
Handle confidential information

Jr. Administrative Professional, JPMorgan Chase New York, New York

June 2009 – May 2010

Manage office supplies
Answer and direct phone calls
Handle confidential information

Education

University of Illinois, Urbana, Illinois

Master of Science in Accounting, May, 2009

University of Illinois, Urbana, Illinois

Bachelor of Arts in Business Administration, May, 2005

Skills

Public Speaking

Innovation

Business Acumen

Documentation

Records Management

Computer Proficiency

Document Control

Database Administration

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your administrative professional Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Professional Summary

Dynamic and organized administrative professional with strong customer service and communication skills. Proven ability to manage multiple tasks and prioritize effectively to ensure successful completion of projects.

Employment history

Senior Administrative Professional, UnitedHealth Group Minnetonka, Minnesota

September 2012 – Present

Answere and direct phone calls
Provide administrativ support to staff members
Collect and analyse data

Administrative Professional, Walmart Bentonville, Arkansas

April 2011 – August 2012

Prepear presntations
Collect an analize data
Prepear an monitor invoices.

Entry Level Administrative Professional, CVS Health Woonsocket, Rhode Island

October 2009 – March 2011

"I went to the store yesturday
I went to the store yesturday

Education

University of Maryland, College Park, Maryland

Master of Arts in Human Resources Management, August, 2009

University of Maryland, College Park, Maryland

Bachelor of Arts in Human Resources Management, August, 2005

Skills

Training

Business Acumen

Written Communication

Negotiation

Invoicing

Data Entry

Reception

Data Analysis

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

administrative professional Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an administrative professional position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Senior Administrative Professional
Walmart
Bentonville, Arkansas

To the respected Walmart Hiring Team

As an Administrative Professional with a proven track record of success in Administrative & Clerical, I am excited to apply for the Senior Administrative Professional position at Walmart. I believe that my skills and expertise would make a valuable contribution to your team.

Throughout my life, I have been passionate about Project Management and have pursued opportunities to make a difference in this field. My experience in various areas, not just in Administrative & Clerical, has given me the opportunity to develop my skills in Interpersonal and Organization, which I am excited to apply to the role at Walmart. I am eager to work with a team that shares my values and to help your organization achieve its well determined goals.

I am elated about the opportunity to join a team that shares my passion for this field, and values collaboration and innovation. I am confident that together we can overcome whatever tests and challenges are put on our way.

Thank you for your time and consideration,
Dave Franklin
770-635-7327
[email protected]

Dave Franklin

CUSTOMIZE THIS COVER LETTER

Showcase your most significant accomplishments and qualifications with this cover letter.
Personalize this cover letter in just few minutes with our user-friendly tool!

Related Resumes & Cover Letters