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administration assistant: Resume Samples & Writing Guide
Employment history
Chief Administration Assistant, Google Mountain View, California
January 2018 – Present
- Providing customer service support
- Scheduling meetings and appointments
- Preparing and editing correspondence, reports, and presentations
Administration Assistant, JPMorgan Chase New York, New York
July 2017 – December 2017
- Answering and directing phone calls
- Maintaining electronic and paper filing systems
- Preparing and editing correspondence, reports, and presentations
Entry Level Administration Assistant, UnitedHealth Group Minnetonka, Minnesota
July 2016 – June 2017
- Preparing and editing correspondence, reports, and presentations
- Processing incoming and outgoing mail
- Greeting visitors and directing them to the appropriate personnel
Education
Harvard University, Cambridge, Massachusetts
Bachelor of Science in Accounting, May, 2016
Skills
Data Analysis
Visualization
Coaching
Attention to Detail
Time Tracking
Data Processing
Document Preparation
Bookkeeping
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Professional Summary
Highly organized and detail-oriented Administration Assistant with extensive experience in providing administrative and clerical support. Proven track record of successfully managing a variety of administrative tasks to ensure operational efficiency.
Employment history
Senior Administration Assistant, Bank of America Charlotte, North Carolina
October 2010 – Present
- Providing administrative support to staff
- Answering and directing phone calls
- Providing customer service support
Associate Administration Assistant, Microsoft Redmond, Washington
October 2009 – September 2010
- Providing administrative support to staff
- Scheduling meetings and appointments
- Updating and maintaining databases
Junior Administration Assistant, General Electric Boston, Massachusetts
May 2008 – September 2009
- Providing administrative support to staff
- Assisting with data entry and record keeping
- Updating and maintaining databases
Education
Harvard University, Cambridge, Massachusetts
Customer Service, March, 2008
Skills
Database Management
Reliability
Communication
Public Speaking
Document Control
Document Retrieval
Scheduling
Time Tracking
Employment history
Junior Administration Assistant, General Electric Boston, Massachusetts
November 2021 – September 2022
- Assisting with special projects as needed
- Preparing and submitting expense reports
- Coordinating and organizing events
Education
University of Michigan, Ann Arbor, Michigan
Master of Arts in Medical Office Administration, October, 2021
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Business Administration, October, 2017
Skills
Collaboration
Written Communication
Visualization
Listening
Administrative Support
Data Entry
Bookkeeping
Scheduling
Employment history
Entry Level Administration Assistant, Bank of America Charlotte, North Carolina
May 2022 – February 2023
- Preparing and editing correspondence, reports, and presentations
- Assisting with special projects as needed
- Preparing and submitting expense reports
Education
University of Michigan, Ann Arbor, Michigan
MD in Human Resources Management, March, 2022
University of Michigan, Ann Arbor, Michigan
Bachelor of Arts in Office Administration, March, 2018
Skills
Listening
Data Analysis
Organization
Database Management
Office Management
Document Control
Administrative Support
Time Tracking
Employment history
Chief Administration Assistant, UnitedHealth Group Minnetonka, Minnesota
February 2019 – Present
- Assisting with special projects as needed
- Providing customer service support
- Preparing and submitting expense reports
Administration Assistant, Walmart Bentonville, Arkansas
February 2018 – January 2019
- Greeting visitors and directing them to the appropriate personnel
- Maintaining office supplies
- Organizing and scheduling travel arrangements
Entry Level Administration Assistant, Walmart Bentonville, Arkansas
February 2017 – January 2018
- Organizing and scheduling travel arrangements
- Updating and maintaining databases
- Scheduling meetings and appointments
Education
University of California, Berkeley, California
Bachelor of Science in Medical Office Administration, December, 2016
Skills
Relationship Management.
Communication
Risk Management
Adaptability
Records Management
Data Verification
Typing
Data Entry
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administration assistant Job Descriptions; Explained
If you're applying for an administration assistant position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.
When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.
1
administration assistant
- Greet, register, and assign rooms to guests of hotels or motels.
- Verify customers’ credit, and establish how the customer will pay for the accommodation.
- Contact housekeeping or maintenance staff when guests report problems.
- Make and confirm reservations.
- Keep records of room availability and guests’ accounts, manually or using computers.
- Perform bookkeeping activities, such as balancing accounts and conducting nightly audits.
- Compute bills, collect payments, and make change for guests.
2
administration assistant
- Manage busy switchboard
- Meet and Greet clients
- Assist in Sales Representative administrative tasks
- Intermediate Office programs knowledge essential
- Manage NSW sales team register
- General administation to NSW head office team
- Order Stationary for NSW office and Sales Representative
3
administration assistant
- Responsible for raising purchase orders and networking with suppliers.
- Communicated with customers regarding their purchase orders via email and telephone.
- Record guest comments or complaints, referring customers to managers as necessary.
- Review accounts and charges with guests during the check out process.
4
administration assistant
- Administrative tasks.
- Liaising with staff, families and students.
- Effective communication skills and capable of working within a team or autonomously when required.
- Advise housekeeping staff when rooms have been vacated and are ready for cleaning.
5
administration assistant
- Answer inquiries pertaining to hotel services, guest registration, and travel directions, or make recommendations regarding shopping, dining, or entertainment.
- Deposit guests’ valuables in hotel safes or safe-deposit boxes.
- Plan, schedule or supervise the work of other employees.
- Arrange tours, taxis, or restaurant reservations for customers.
administration assistant Job Skills
For an administration assistant position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.
How to include technical skills in your resume:
Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.
Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."
- Data Entry
- Filing
- Typing
- Scheduling
- Phone Etiquette
- Microsoft Office
- Office Management
- Data Analysis
- Customer Service
- Document Preparation
- Records Management
- Bookkeeping
- Inventory Management
- Time Tracking
- Document Control
- Data Verification
- Receptionist Duties
- Document Retrieval
- Administrative Support
- Data Processing
- Spreadsheet Creation
How to include soft skills in your resume:
Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.
Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.
- Communication
- Interpersonal
- Leadership
- Time Management
- Problem Solving
- Decision Making
- Critical Thinking
- Creativity
- Adaptability
- Teamwork
- Organization
- Planning
- Public Speaking
- Negotiation
- Conflict Resolution
- Research
- Analytical
- Attention to Detail
- Self-Motivation
- Stress Management
- Collaboration
- Coaching
- Mentoring
- Listening
- Networking
- Strategic Thinking
- Negotiation
- Emotional Intelligence
- Adaptability
- Flexibility
- Reliability
- Professionalism
- Computer Literacy
- Technical
- Data Analysis
- Project Management
- Customer Service
- Presentation
- Written Communication
- Social Media
- Troubleshooting
- Quality Assurance
- Collaboration
- Supervisory
- Risk Management
- Database Management
- Training
- Innovation
- Documentation
- Accounting
- Financial Management
- Visualization
- Reporting
- Business Acumen
- Process Improvement
- Documentation
- Relationship Management.
How to Improve Your administration assistant Resume
Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.
Roy Hall
49 Highview Drive, Stoutsville, MO 65283Employment history
Senior Administration Assistant, Amazon Seattle, Washington
July 2022 – Present
- Providng administrative support to staff
- Maintianing electronic and paper filing systems
- Providng customer service support
Administration Assistant, Google Mountain View, California
February 2021 – June 2022
- Maintaining office supplieS
- Providing administrativE support to staff
- Updating and maintaininG databases
Entry Level Administration Assistant, Apple Cupertino, California
July 2020 – January 2021
- Assistin with special projects as needed
- Processing incomming and out going mail
- Answerin and directing phone calls
Education
University of Wisconsin, Madison, Wisconsin
Master of Arts in Office Administration, May, 2020
University of Wisconsin, Madison, Wisconsin
Bachelor of Science in Human Resources Management, May, 2016
Skills
Computer Literacy
Social Media
Documentation
Accounting
Inventory Management
Typing
Time Tracking
Customer Service
Avoid Spelling Mistakes and Include your Contact Information
Missing contact information prevents recruiters from understanding you're the best fit for the position.
Key Insights- Make sure you're not missing contact information on your resume. That should include your full name, telephone number and email address.
- Make sure to use a professional email address as part of your contact information.
- Highlight your contact information and double check that everything is accurate to help recruiters get in touch with you.
How to Optimize Your administration assistant Resume
Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.
Employment history
Lead Administration Assistant, Google Mountain View, California
May 2018 – May 2022
- Coordinating and organizing events
- Processing incoming and outgoing mail
- Greeting visitors and directing them to the appropriate personnel
Associate Administration Assistant, JPMorgan Chase New York, New York
May 2017 – April 2018
- Preparing and submitting expense reports
- Preparing and editing correspondence, reports, and presentations
- Greeting visitors and directing them to the appropriate personnel
Entry Level Administration Assistant, UnitedHealth Group Minnetonka, Minnesota
May 2016 – April 2017
Education
Cornell University, Ithaca, New York
Master of Science in Business Administration, March, 2016
Cornell University, Ithaca, New York
Bachelor of Science in Office Administration, March, 2012
Skills
Networking
Organization
Decision Making
Analytical
Data Analysis
Typing
Office Management
Document Preparation
Unexplained Year Gaps and Missing Job Experiences are a No-no
Gaps in your resume can prevent recruiters from hiring you if you don't explain them.
Key Insights- It's okay to have gaps in your work experience but always offer a valid explanation instead of just hiding it.
- Use the gap to talk about positive attributes or additional skills you've learned.
- Be honest and straightforward about the gap and explain it using a professional summary.
administration assistant Cover Letter Example
A cover letter can be a valuable addition to your job application when applying for an administration assistant position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.
Chief Administration Assistant
CVS Health
Woonsocket, Rhode Island
CVS Health
Woonsocket, Rhode Island
Greetings CVS Health Hiring Team
I am a highly motivated Administration Assistant with 7 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Administration Assistant position at CVS Health, where I believe my skills and expertise would be an excellent fit.
Growing up, I always had a fascination with Event Planning. As I pursued my education and gained experience in this field, I realized that this was where I could make the most impact. I have had the opportunity to work on things throughout my career like personal projects and voluntary work, which have developed in me a deep understanding of the challenges and opportunities in this field. I am excited to bring my passion and expertise to the role at and help your organization achieve its goals.
Thank you for considering my application for the Chief Administration Assistant position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.
Kindest regards,
Vic Evans
992-442-1741
[email protected]
Vic Evans
Showcase your most significant accomplishments and qualifications with this cover letter.
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Build your Resume in 15 minutes
Give yourself the best chance of standing out from the competition!
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.
Create an awesome resume that meets the expectations of potential employers with our selection of professional, field-tested resume templates.