5 Amazing admin secretary Resume Examples (Updated 2023) + Skills & Job Descriptions

admin secretary

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admin secretary: Resume Samples & Writing Guide

Employment history

Chief Admin Secretary, Walmart Bentonville, Arkansas

July 2022 – Present

Prepare and submit reports
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Organize and maintain the office filing system

Admin Secretary, Bank of America Charlotte, North Carolina

July 2021 – June 2022

Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Answer and direct incoming phone calls
Prepare and edit correspondence, communications, presentations, and other documents

Entry Level Admin Secretary, UnitedHealth Group Minnetonka, Minnesota

January 2021 – June 2021

Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Process incoming and outgoing mail, including sorting and distributing mail
Greet visitors and provide general administrative support

Education

University of Florida, Gainesville, Florida

Bachelor of Arts in Accounting, November, 2020

Skills

Documentation

Collaboration

Coaching

Business Acumen

Proofreading

Data Analysis

Scheduling

Phone Etiquette

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Employment history

Lead Admin Secretary, JPMorgan Chase New York, New York

June 2020 – Present

Manage and maintain executives' schedules
Greet visitors and provide general administrative support
Liaise with internal and external contacts

Admin Secretary, Apple Cupertino, California

June 2019 – May 2020

Prepare agendas for meetings and prepare schedules
Manage and maintain executives' schedules
Maintain office supplies inventory and place orders when necessary

Entry Level Admin Secretary, Microsoft Redmond, Washington

January 2018 – May 2019

Research and create presentations
Schedule and coordinate meetings, appointments, and travel arrangements
Answer and direct incoming phone calls

Education

Stanford University, Stanford, California

Executive Administrative Assistant, November, 2017

Skills

Leadership

Mentoring

Negotiation

Supervisory

Data Analysis

Word Processing

Proofreading

Data Entry

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Professional Summary

Highly organized and detail-oriented Admin Secretary with a proven track record of success in providing efficient administrative support. Experienced in managing daily office operations, coordinating projects, and providing customer service.

Employment history

Chief Admin Secretary, CVS Health Woonsocket, Rhode Island

November 2009 – Present

Maintain office supplies inventory and place orders when necessary
Answer and direct incoming phone calls
Schedule and coordinate meetings, appointments, and travel arrangements

Associate Admin Secretary, Microsoft Redmond, Washington

May 2009 – October 2009

Maintain filing systems, both electronic and paper
Schedule and coordinate meetings, appointments, and travel arrangements
Organize and maintain the office filing system

Entry Level Admin Secretary, UnitedHealth Group Minnetonka, Minnesota

October 2008 – April 2009

Prepare and edit correspondence, communications, presentations, and other documents
Greet visitors and provide general administrative support
Organize and maintain the office filing system

Education

University of Texas, Austin, Texas

Bachelor of Science in Accounting, August, 2008

Skills

Social Media

Research

Emotional Intelligence

Written Communication

Spreadsheet Creation

Receptionist Duties

Phone Etiquette

Scanning Documents

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Employment history

Entry Level Admin Secretary, CVS Health Woonsocket, Rhode Island

April 2022 – January 2023

Liaise with internal and external contacts
Schedule and coordinate meetings, appointments, and travel arrangements
Answer and direct incoming phone calls

Education

University of Florida, Gainesville, Florida

Customer Service, February, 2022

Skills

Project Management

Reliability

Teamwork

Organization

Word Processing

Filing

Proofreading

Typing

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Professional Summary

Highly organized and detail-oriented Administrative Secretary with experience providing administrative support to a variety of departments. Skilled in streamlining processes and procedures to maximize efficiency and productivity.

Employment history

Chief Admin Secretary, CVS Health Woonsocket, Rhode Island

December 2009 – Present

Manage and maintain executives' schedules
Answer and direct incoming phone calls
Research and create presentations

Associate Admin Secretary, Walmart Bentonville, Arkansas

December 2008 – December 2009

Process incoming and outgoing mail, including sorting and distributing mail
Maintain filing systems, both electronic and paper
Manage and maintain executives' schedules

Jr. Admin Secretary, Amazon Seattle, Washington

January 2008 – December 2008

Answer and direct incoming phone calls
Maintain filing systems, both electronic and paper
Process incoming and outgoing mail, including sorting and distributing mail

Education

University of Wisconsin, Madison, Wisconsin

Master of Arts in Medical Office Administration, November, 2007

University of Wisconsin, Madison, Wisconsin

Bachelor of Science in Business Administration, November, 2003

Skills

Leadership

Interpersonal

Adaptability

Quality Assurance

Spreadsheet Creation

Email Management

Proofreading

Scheduling

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admin secretary Job Descriptions; Explained

If you're applying for an admin secretary position, it's important to tailor your resume to the specific job requirements in order to differentiate yourself from other candidates. Including accurate and relevant information that directly aligns with the job description can greatly increase your chances of securing an interview with potential employers.

When crafting your resume, be sure to use action verbs and a clear, concise format to highlight your relevant skills and experience. Remember, the job description is your first opportunity to make an impression on recruiters, so pay close attention to the details and make sure you're presenting yourself in the best possible light.

admin secretary/personal secretary

Incharge of recruitment, Marketing, and payroll
answering telephone calls
maintaining diaries
arranging appointments
taking messages
typing/word processing
organizing meetings

admin secretary

booking transport and accommodation
managing databases
implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients

admin secretary/ resource centre coordinator

Act as a secretary to different Disciplines within the school
Caprure student marks on WAMS
Prepare exam question papers
Liaise with the Exams Office regarding exams, venues
Book lecture venuesand schedule timetables
Order stationery and other consumables

admin secretary/personal secretary Job Skills

For an admin secretary/personal secretary position, your job skills are a key factor in demonstrating your value to the company and showing recruiters that you're the ight fit for the role. It's important to be specific when highlighting your skills and ensure that they are directly aligned with the job requirements, as this can greatly improve your chances of being hired. By showcasing your relevant skills and experience, you can make a compelling case for why you're the best candidate for the job.

How to include technical skills in your resume:

Technical skills are a set of specialized abilities and knowledge required to perform a particular job effectively. Some examples of technical skills are data analysis, project management, software proficiency, and programming languages, to name a few.

Add the technical skills that will get hired in your career field with our simple-to-use resume builder. Select your desired resume template, once you reach the skills section of the builder, manually write in the skill or simply click on "Add more skills". This will automatically generate the best skills for your career field, choose your skill level, and hit "Save & Next."

Data Entry
Word Processing
Microsoft Office
Filing
Typing
Calendar Management
Scheduling
Phone Etiquette
Bookkeeping
Receiving Payments
Data Analysis
Spreadsheet Creation
Document Preparation
Scanning Documents
Email Management
Proofreading
Data Verification
Data Storage
Office Management
Inventory Management
Receptionist Duties

How to include soft skills in your resume:

Soft skills are non-technical skills that relate to how you work and that can be used in any job. Including soft skills such as time management, creative thinking, teamwork, and conflict resolution demonstrate your problem-solving abilities and show that you navigate challenges and changes in the workplace efficiently.

Add competitive soft skills to make your resume stand-out to recruiters! Simply select your preferred resume template in the skills section, enter the skills manually or use the "Add more skills" option. Our resume builder will generate the most relevant soft skills for your career path. Choose your proficiency level for each skill, and then click "Save & Next" to proceed to the next section.

Communication
Interpersonal
Leadership
Time Management
Problem Solving
Decision Making
Critical Thinking
Creativity
Adaptability
Teamwork
Organization
Planning
Public Speaking
Negotiation
Conflict Resolution
Research
Analytical
Attention to Detail
Self-Motivation
Stress Management
Collaboration
Coaching
Mentoring
Listening
Networking
Strategic Thinking
Negotiation
Emotional Intelligence
Adaptability
Flexibility
Reliability
Professionalism
Computer Literacy
Technical
Data Analysis
Project Management
Customer Service
Presentation
Written Communication
Social Media
Troubleshooting
Quality Assurance
Collaboration
Supervisory
Risk Management
Database Management
Training
Innovation
Documentation
Accounting
Financial Management
Visualization
Reporting
Business Acumen
Process Improvement
Documentation
Relationship Management.

How to Improve Your admin secretary/personal secretary Resume

Navigating resume pitfalls can mean the difference between landing an interview or not. Missing job descriptions or unexplained work history gaps can cause recruiters to hesitate. Let's not even talk about the impact of bad grammar, and forgetting your contact info could leave your potential employer hanging. Aim to be comprehensive, concise, and accurate.

Employment history

Senior Admin Secretary, JPMorgan Chase New York, New York

January 2011 – May 2022

Greet visitors and provide general administrative support
Liaise with internal and external contacts
Prepare and modify documents including correspondence, reports, drafts, memos, and emails

Admin Secretary, Amazon Seattle, Washington

January 2010 – December 2010

Prepare and edit correspondence, communications, presentations, and other documents
Greet visitors and provide general administrative support
Schedule and coordinate meetings, appointments, and travel arrangements

Jr. Admin Secretary, Apple Cupertino, California

July 2009 – December 2009

Monitor office expenses and costs
Process incoming and outgoing mail, including sorting and distributing mail
Organize and maintain the office filing system

Education

University of Illinois, Urbana, Illinois

Master of Arts in Business Administration, May, 2009

University of Illinois, Urbana, Illinois

Bachelor of Arts in Business Administration, May, 2005

Skills

Training

Problem Solving

Reporting

Negotiation

Office Management

Proofreading

Word Processing

Document Preparation

Provide your Contact Information and Address Year Gaps

Always explain any gaps in your work history to your advantage.

Key Insights

Employers want to know what you've accomplished, so make sure to explain any gaps using a professional summary.
Adding extra details and context to explain why you have a gap in your work history shows employers you are a good fit for the position.

How to Optimize Your admin secretary/personal secretary Resume

Keep an eye out for these resume traps. Neglecting to detail your job roles or explain gaps in your career can lead to unnecessary doubts. Grammar blunders can reflect negatively on you, and without contact information, how can employers reach you? Be meticulous and complete.

Employment history

Junior Admin Secretary, General Electric Boston, Massachusetts

May 2022 – February 2023

"I ate a sandwich for lunch
I ate a sandwich fer lunch.

Education

Harvard University, Cambridge, Massachusetts

Doctor of Office Administration, March, 2022

Harvard University, Cambridge, Massachusetts

Bachelor of Science in Business Administration, March, 2018

Skills

Attention to Detail

Leadership

Collaboration

Flexibility

Filing

Phone Etiquette

Scheduling

Data Verification

Include Job Descriptions and Avoid Bad Grammar

Avoid sending a wrong first impression by proofreading your resume.

Key Insights

Spelling and typos are the most common mistakes recruiters see in resumes and by simply avoiding them you can move ahead on the hiring process.
Before submitting your resume, double check to avoid typos.

admin secretary/personal secretary Cover Letter Example

A cover letter can be a valuable addition to your job application when applying for an admin secretary/personal secretary position. Cover letters provide a concise summary of your qualifications, skills, and experience, also it also gives you an opportunity to explain why you're the best fit for the job. Crafting a cover letter that showcases your relevant experience and enthusiasm for the Accounts Payable role can significantly improve your chances of securing an interview.

Chief Admin Secretary
CVS Health
Woonsocket, Rhode Island

To the respected CVS Health Recruitment Team

I am a highly motivated Admin Secretary with 2 years of experience in Administrative & Clerical. I am excited to submit my application for the Chief Admin Secretary position at CVS Health, where I believe my skills and expertise would be an excellent fit.

As someone who has faced challenges in various areas of my life and has overcome them, I am confident in my ability to adapt and thrive in any environment. I have developed a reputation for being a collaborative team player and an effective problem solver, which has been instrumental in my career's success. With my experience and passion for Administrative & Clerical, I am excited to apply my skills to this role and contribute to your organization's growth and success.

Thank you for considering my application for the Chief Admin Secretary position. I hope you will allow me to show you what I am capable of bringing to your organization and how we can work together to make an impact on the industry.

Kind regards,
Hal Jones
707-436-2764
[email protected]

Hal Jones

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