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office manager

  • Facilitate daily banking of cash, including Forex and cheques.
  • Order and dispense airline tickets.
  • Responsible for accounts receivables
  • In charge of all monies – reconciled daily, made bank deposits, and managed petty cash

office manager/financial administrator

  • Perform difficult staffing duties, including dealing with understaffing, conflict resolution, terminating employees, and administering disciplinary procedures.
  • Set goals and deadlines for the department(s).
  •  Establish and maintain relationships with individual or business customers and provide assistance in areas needed.
  • Office ManagerManaged and ordered all inventory

office manager

  • Work in all facets of the company office.
  • Accounts Receivable / Payable using MYOB
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address queries
  • Complete and send bills, contracts, policies, invoices and receive payments.

office manager

  • Verified that information in the computer system was up-to-date and accurate.
  • Maintained exceptional standards of customer service during high-volume, fast-paced operations.
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties.
  • Handled incoming and outgoing correspondence, including mail, email, and faxes.

office manager/hr manager

  • Provide services to customers, such as order status or account information.
  • Perform general office duties, such as ordering supplies, and maintaining records management database systems.
  • Collect and deposit money, accounts payable, and count petty cash and cash box’s weekly to verify everything balances.
  • Complete forms in accordance with company procedures, Example (OSHA, Workers compensation, and any company policy changes)

office manager

  • Review and process all invoices with associated purchase orders, then code and post. 
  • Reconcile vendor statements and manage any and all discrepancies. 
  •  Prepare reports for weekly check disbursements. 
  • Reconcile company bank credit card and line of credit accounts. 
  • Set up all new vendor accounts, credit lines and approve all receivable accounts. 
  • Reconcile chart of accounts regularly in preparation of month end close. 
  • Participate in monthly, quarterly and year-end financial statements. 

office manager, hr & admin

  • Recruitment and selection 
  • Performance Appraisal – Improvement, implementing and coordination 
  • Preservation of office premises – Food, transport, internal & external interior 
  • Payroll implementation and processing 
  • Employee welfare/ Event Planning and Benefits Administration 

office manager / financial controller

  • Trained staff both at lower level and assistants working alongside myself.
  • Comply with both Government and company policies, procedures, and regulations.
  • Calculate and prepare Accounts Payable and Receivable for payments.
  • Prepare and process payroll information including end of month and end of year processing.

office manager

  • Managing of all Companies day to day Business practice.
  • Accounts payable/Receivable
  • Answering and making business calls/Scheduling
  • Programing job duties

office manager

  • Kept records of collections and disbursements, to ensure that accounts are current. 
  • Create, maintain, and enter information into the database.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions when needed. 
  • Establish work procedures and schedules to keep track of the daily work of office staff.
  • Complete and mail bills, invoices, and checks.
  • Supervise the work of office employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors when needed.
  • Fill client orders promptly and satisfactory. 

office manager

  • Manage calendars and arrange appointments as needed.
  • Assist with recruiting, interviewing, and selecting employees.
  • Plan for or coordinate office services, such as equipment or supply acquisition or organization, disposal of assets, relocation,  maintenance, and security services.
  • Manually archive monthly manifests.

office manager

  • Operate office equipment, such as fax machines, or copiers. 
  • Manage and support IT systems including purchasing and repairs.
  • Oversee all aspects of the finance and accounting functions of the organization.
  • Work with tax accountant to ensure effective internal controls are in place and ensure compliance with GAAP and applicable federal, state, and local regulatory laws and rules for financial and tax reporting.

office manager

  • Train and supervise load crews for receiving department and all outgoing route trucks.
  • Maintain relationships with vendors and supplies for the company through careful negotiations and analysis.
  • Perform accounting functions including: data entry of accounts payable, cash receipts, project billing terms, data posting, generating monthly progress reports, final invoices.
  • Compile and submit payroll and contributions for the 401(k) plan and work with the record keeping company on reporting and compliance requirements.

office manager

  • Manage all aspects of dental office
  • treatment coordinator
  • Unloading package/keg products from rail and tractor trailers.
  • Supervise and load route trucks draft/package. All shifts.

office manager

  • Responsible for daily operations of office staff and providers
  • Development and achievement of annual operational budget
  • Maintained close relationship with hospital accounts to ensure exceptional patient care
  • Maintained a computerized record management system to store patient information and billing
  • Review of daily and monthly quality assurance reports

office manager/personnel manager

  • Management of 30 office personne.
  • Responsible for OS&D processes in terminal.
  • Payroll to include timecard management and input.
  • Solely responsible for critical staffing for trailer dispatch and content.
  • Personnel file maintenance.
  • Safety/Service Award distribution. 
  • Ordering terminal supplies and distribution.

office manager

  • Supervise firm’s Request for Proposals (RFP) protocol process including soliciting RFPs from desirable prospective clients and writing proposals for new business.
  • Oversee corporate communication activities including: external communications and systems, internal communications and systems, public relations efforts, external vendors and consultants.
  • Assist with and support firm’s involvement in various engineering networks including coordinating business development and marketing activities via these relationships.
  • Oversee firm’s electronic marketing efforts including supervision of web site design and maintenance.
  • Hire, train and supervise administrative and new hires on a large variety of tasks and procedures. Provide management and supervision of the administrative staff for clerical services including the preparation of proposals, agreements, reports, specifications for project managers and senior management. 
  • Provide training and support to all staff on computers and office equipment to assist in improving efficiency/effectiveness of performance.
  • Manage human resources activities including: benefits management, manuals and policies, new hire and termination paperwork, review processes and forms, job descriptions, and organizational behavior improvements.

office manager

  • Perform comprehensive clerical duties: Gather, organize, and enter customer demographics; answer phones, determine needs of callers, transfer call or take message and relay clear information  between management, staff, and customers; proficient use of QuickBooks. 
  • Schedule staff meetings, notify attendees, prepare agendas, and organize presentations.
  • Schedule and confirm appointments for clients, customers, or supervisors; communicate regarding appointments, cancellations, reschedules, etc. Enter all changes and updates accurately and timely.
  • Assisted the National Sales Manager with daily duties, company events, customer service, and any other requests. 

office manager

  • Supervised the activities of Warehouse Employees including all shipping, receiving, and product inventory counts.
  • Planned layout for warehouse considering turnover, proficiency, and other related factors pertaining to items stored. 
  • Packaged and shipped the product with UPS, FedEx and OnTrac throughout the United States, shipped product internationally with DHL to Canada. Arranged for necessary shipping documentation and contacted customs officials to release shipments.
  • Participated in the Annual SEMA Trade Show and was an active member on the floor and in the show set up including the organization of materials needed and lead follow-ups. 

office manager

  • Filed tax returns and prepared governmental reports in compliance with strict standards.Establish and maintain relationships with individual or business customers or provide assistance with problems these customers may encounter.
  • Acted as HR Manager, responsible for hiring, discipline, orientations, benefits administration, PTO accruals, and calculating commissions. 
  • Maintained office and warehouse cleanliness, ordered supplies as needed, and arranged for necessary maintenance or repair work. 
  • Using Open Office, created marketing materials, training manuals, office procedures, price lists, and customer information packets used in all six company locations. 

office manager

  • Coordinate conferences, meetings, or special events, such as luncheons. 
  • Collect up to date payment information for monthly customers.
  • Work with staff to keep our office and garage clean and running smoothly.
  • On call 24/7 to help staff with any issues with customers or machines/gates at the garage.

office manager

  • Supervised six employees to ensure adherence to quality standards, deadlines, and proper procedures. Provided employees with guidance in handling difficult problems or in resolving escalated complaints or disputes.
  • Created and assigned daily sales goals to ensure we exceed our previous year’s numbers and determined all discount rates on product sales and shipping fees. 
  • Managed new and existing accounts to ensure customer satisfaction and maintain customer relationships. Created strategies with Sales Representatives to convert Leads to purchasing customers. 
  • Handled all warranty claims, quality control issues, debt collections and customer credits. Worked directly with the CFO of the company to ensure debts were paid in a timely manner. 
  • Handled cash deposits, cash collections, checks, and credit card billing. Received payments and posted amounts paid to customer accounts. Used CRM for seven years for order processing, payment processing, lead input, customer maintenance, invoicing, and to provide up to date sales reporting. 
  • Learned about competitor products and consumer interests to answer questions and provide more information to educate the customer and close the sale.
  • Trained Sales Representatives, Call Center Representatives, Road Sales Representatives, and Warehouse Employees. Was able to stand in for any position needed at any given time. 

office manager

  • Handling multiple companies with high volume calls
  • Handled the scheduling on different calendars 
  • Excel, Access, Microsoft  Office
  • Admin for CEO’s of multiple companies
  • Social Media for 10 companies

office manager/contoller

  • Design and implement all accounting functions as with a brand new company
  • Including but not limited to account receivable including billing with multiple insurance companies, Medicare and Medicaid
  • Financial reporting for bank and tax purposes
  • Responsible for credentialingor nine nurse practioners
  • Responsible for finding and implementing operational software and traning
  • Start up company began with one nurse practitioner within 3 years had grown to over five.  The company now has been sold to a much bigger conglamerate.

office manager

  • Created employee handbook: all policies, procedures, and spreadsheets, for this brand-new company.
  • Created many customer relationships through referrals, cold calls, and social marketing. 
  • Created and updated all social media for company, Including; Facebook, Twitter, LinkedIn. As well as updated monthly specials on the company website.
  • Assisted in search and interview process of sales associates, and helped with training sales associates so they were prepared to do their job efficiently.
  • Trained on new software system and trained the staff on how to use it.
  • Created and updated daily, weekly, and monthly sales reports and commission reports for final sales and bottom line numbers for owner of the company.
  • Handled all invoicing of customers and collected payments.

office manager/accounting

  • Notify customers of delinquent accounts by e-mail or telephone to solicit payment.
  • Communicate with customers, employees, and other individuals to answer questions, distribute or explain information, and address complaints.
  • Schedule and confirm appointments for Music Instructors, students, and supervisor. 
  • Event planning for Music Recitals.

office manager

  • Consult with other personnel to resolve problems, in areas such as equipment performance, output quality, or work schedules.
  • Research, compile, and prepare reports, manuals, and other information required by management or governmental agencies.
  • Review records or reports pertaining to activities such as payroll, or shipping to verify details.
  •  monitor work activities and evaluate performance.
  • Supervise the work to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.

office manager

  • Carry out routine finance and administrative functions as per the organization’s policies.
  • Assist in organizing special events and meetings, including the selection, inspection, and booking of facilities and equipment, and other activities on an as-needed basis under guidance of SPM.
  • Manage the local procurements of goods and services up to the limit established for the state office, including the establishment of local LTAs.
  • Liasioning with Government Departments.
  • Preparing invoices for projects and having them cleared from Government Departments.
  • Keeping all types of records updated of lease deeds and any kind of service agreements for entire Odisha with periodical inspection of facilities.
  • Supervise and maintain the correct filing of the department’s procurement documentation to include, requisition files, Bid files, PO and Contract files.

office manager

  • Supervised daily office operations
  • Invoiced customers for services performed on services calls, residential reroofing  projects and general contractors for new construction projects
  • Performed payroll duties ensuring employees had their time attached to the job they worked on and making sure all time was turned in on a weekly basis for coding purposes
  • Accounts receivable and debt collection
  • Performed monthly job costing worksheets to monitor the job performance each month until completion
  • Customer relations with public and general contractors

office manager

  • Processed purchase orders, tracked inventory for the sales department.
  • Managed accounts payable and receivable.
  • Corresponded with vendors on payment status, varies venues of account management.
  • Coordinated company sponsored events and built a strong rapport with many customers/vendors.