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office manager

  • Prepare and distribute invoices to bill clients or pay account expenses.
  • Answer the phone and take messages.
  • Registering cars at DMV.
  • Bills/filing/taxes

office manager/bookkeeper

  • Process and record A/R and A/P
  • Reconcile accounts on a monthly basis
  • Prepare Workers Compensation and General Liability audits
  • Prepare and process end of year tax documents (1099’s and W2’s) also send end of year tax packets to accountants. 
  • Prepare financial statements. 
  • Manage inventory and inventory counts.

office manager

  • Coordinated and conducted work safety/hazard training, maintained records for all personnel
  • Meticulous documentation of equipment inspection and maintenance records
  • Analyzed and recorded deficiencies, made recommendations for process improvements
  • Prepared presentation & submitted proposal, helped company beat out competition, gained $10K contract

office manager

  • Managed all day-to-day functions of medical office.
  • Posted charges and payments, filed insurance claims, processed and mailed patient statements
  • developed employee manual
  • assisted with physician recruitment
  • Directed, supervised and evaluate work activities of personnel.

office manager

  • Create and maintain good working relationships with local area banks.
  • Creation of mass mailings and marketing campaigns.
  • Preparation of quarterly BAS.
  • Using a range of software programs.

office manager

  • Work with personnel and facilities management staff to install, remove, or 
  • Analysed monthly balance sheet accounts for corporate reporting.relocate user connectivity equipment and devices.
  • Maintain office efficiency by planning & implementing office procedures.
  • Dealing with correspondence, complaints & queries from residents & government departments.

office manager/qc monitor

  • Managed schedules, organized office functions, oversaw daily operations and prepared/processed payroll for 20 personnel
  • Inspected work of 15 employees, made recommendations, ensured optimal production while conforming to regulations
  • Established deadlines and priorities in accordance with work schedules and policies as established
  • Assessed/enforced safety practices; ensured 25 personnel in compliance with safety procedures for smoke/contaminated water 
  • Analyzed reported data to identify negative/unsatisfactory trends 
  • Led during 7 no-notice inspections yielding zero discrepancies
  • Set up QC/QA document file, maintained certifications/accreditations for regulatory agencies and client certification/approval programs

office manager

  • Confer with customers by telephone or in person to determine payments and to review the terms of service contracts.
  • Answer customer questions regarding problems with their construction.
  • Measure distance from reference points and mark guidelines for where the pool would be placed.
  • Issue permits for construction and demolition.
  • Schedule appointments for the owner and designers to meet with the customers.
  • Filed and managed all customers work files.

office manager

  • Locate and notify customers of delinquent accounts by mail and payment to banks.
  • Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of 
  • Count money in cash drawers and store vault at the beginning of shifts to ensure that amounts are correct and that there is adequate change.
  • Calculate total payments received during a time period, and reconcile this with total sales.payment to banks.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents. telephone.
  • Issue checks for delivered goods.

office manager

  • Operate and manage all aspects of the business.
  • Accounts, payroll & superannuation.
  • Bank transactions & reconciliation.
  • Preparation of annual accounts folder.
  • Sales & purchases.
  • Manage residential accounts, casual tenancies, holiday accommodation & emergency accommodation.
  • Oversee the flow of cash or financial instruments & scheduling expenditures.

office manager/ paralegal

  • Meet with clients, determine necessary strategies, and prepare all required documentation. 
  • Prepare and file Adjustments of Status, Asylum, Removal of Conditions, Immigrant Visa Petitions and Naturalization Applications.
  • Managed Office personel, billing and organization of office. 
  • File Uncontested Divorce Packets. 

office manager/ personal assistant

  • Pay invoices when they are due with companies. 
  • Maintain a relationship with companies’ sales reps.
  • Submit insurance claims to Insurance companies to replace glass on residential and commercial properties as well as autoglass.
  • Schedule and confirm appointments for clients needing glass replacement

office manager

  • Plan and coordinate the production of musical recordings, selecting music and directing performers.
  • Notify supervisors when major equipment repairs are needed.
  • Review log books daily for accuracy.
  • Basic understanding of Department of transportation regulations and state and federal laws.

office manager

  • Complete payroll and allocate expenses
  • Maintain accurate records of expenditures
  • Plan schedules for construction laborers
  • Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.

office manager/bookkeeper

  • Prepare and mail checks.,
  • Successfully keep supply expenses under 3% of yearly production.
  • Point of contact for dental sales reps.
  • Proficient with Excel, Word, PowerPoint, Dentrix, and EagleSoft.

office manager

  • Organized travel arrangements for staff.   
  • Perform various administrative functions for assigned accounts, such as recording address changes and purging the records of old customers. 
  • Report and correct damages of office inventory and clientele orders. 
  • Dental Assistant with over 20 years experience- Implant Assistant to Dr. Carlos Piedra/ chairside assist as needed for other restorative procedures. Responsible for taking CT scans.

office manager

  • Answer a busy switchboard for over 150 companies and give appropriate information to callers, take messages, or transfer calls to appropriate businesses.
  • Hire/Train a small team of receptionists and Administrators.
  • Operate and maintain office equipment such as fax machines, computers, PABX systems, servers, Photocopiers, printers, binding machines and security systems.
  • Meet with new prospects and give tours of the establishment and provide information on services offered.
  • Prepare and distribute monthly invoices.
  • Prepare documentation for lease agreements.

office manager

  • Manage staff time sheets/payroll.
  • Set, Meet/Exceed monthly production/collection goals.
  • Successfully manage production to exceed yearly goals. 
  • Set monthly supply budget.

office manager

  • Negotiate bargaining agreements and help interpret labor contracts. Prepare agendas and make arrangements for conferences and other meeting prepared responses to correspondence containing routine inquiries. 
  • Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems. Receive and direct visitors and clients.
  • Plan and conduct new employee orientation to foster positive attitude toward organizational objectives. Prepare and modify documents including correspondence memos and other meetings. 
  • Reconcile Accounts Receivable/ Collections/ Accounts Payable.

office manager/da for implant procedures

  • Manage three dental clinical teams at three separate locations. 
  • Coordinate scheduling for main location and mobile site.
  • Point of contact for Human Resource needs (hiring/firing/discipline/benefits/licensures and certifications), OSHA, and HIPAA.
  • Point of contact for Digital/Print/Social Media marketing.
  • Train new front/back office team members.
  • Organize and facilitate staff meetings.
  • Insurance/ Dental Membership specialist- in charge of all submissions/inquiries/appeals.

office manager/repossession agent

  • Inbound and outbound calls to customers and clients. 
  • Conducted interviews and trained new hires. 
  • Maintained accurate client files, contracts. 
  • Provided timely and accurate condition reports for repossessed collateral. 

office manager

  • Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion.
  • Perform clerical duties such as typing, proofreading, answering the phone, and sorting mail.
  • Prepare payroll and tax forms. 
  • Meeting with potential customers and discussing upcoming contracts, pricing, inventory.

office manager

  • Manage and maintain executives’ schedules.
  • Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.
  • Processing Contracts and setting them up into our system with data entry, dates, financial & property details
  • Open, sort, and routed incoming mail and prepared outgoing mail

office manager

  • Conduct and administer fiscal operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, and coordinating insurance plan benefits .
  • Direct, supervise and evaluate work activities of dental, technical, clerical, service, maintenance and other personnel.
  • Maintain communication between dentists, dental assistant staff, and hygienists by attending 
  • Conduct recruitment, hiring and training of personnel as well as making sure they are all up to date with the licensing and continuing education credits required.
  • Establish work schedules and assignment of patients to correct staff
  • Develop and maintain Eaglesoft and Dentec record management systems to store and process data such as personnel activities and information, and to produce reports. according to workload, space and equipment availability.
  • Process patient and insurance payments.

office manager

  • Enter data, such as demographic characteristics into computer.
  • Direct or conduct Patient Scheduling. 
  •  Managed calendars of court appointments and CASA home visits
  • Petty cash.

office manager

  • Pastel Invoicing.
  • Daily staff wages and scheduling.
  • Ensure SABS required documentation is completed.
  • Ordering of materials for manufacturing.
  • Ensure staff have necessary PPD’s daily.
  • Liaise with logistic companies for long distance deliveries.
  • Taking daily orders and cash sales.

office manager

  • Trained [number] new employees on accounting principles and company procedures.
  • Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
  • Handle all aspects of employee insurance, benefits, and casualty programs, including monitoring changes in health insurance regulations and creating budgets for benefits and worker’s compensation.
  • Complete, verify, and process forms and documentation for administration of benefits such as pension plans, and unemployment and medical insurance.

office manager/personal assistant

  • Receive and placed telephone calls
  • Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials
  • Scheduled and made appointments
  • Made photocopies of correspondence, documents, and other printed matter
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
  • Answered telephones, direct calls, and took messages
  • Maintained and updated filing, inventory, mailing, and database systems, either manually or using a computer

office manager

  • Established and maintained relationships with pharmacies, patients and nurses and provide assistance with problems encountered.
  • Acted as a liaison between the nurses, patients and large pharmacies.
  • Maintained patient confidentiality.
  • Answered written and phone correspondence on behalf of the company.
  • Performed office maintenance tasks including cleaning of the office, paper shredding and buying new supplies.
  • Printed and collated patient forms.
  • Created new patient files and updated patient information when needed. 

office manager / administrative assistant

  • Reduced cost in travel expenses by 15% due to negotiated agreements with hotels, rental car companies and travel agencies while keeping the company standards and personnel safety intact, mostly when traveling internationally. 
  • Managed Regional Director’s and sales team agendas, presentations, expenses, travel arrangements, conference calls and meetings with internal and external customers, allowing them to focus on other aspects of business. 
  • Successfully maintain a relationship with external customers and served as primary contact between them and the sales team. 
  • Responsible to create, maintain and track an office and sales materials log, helping to decrease overspending and keeping inventory up to date.