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office manager

  • Managed all aspects of $3 million annual payroll for as many as 100 hourly and salaried employees in the construction industry.
  •  Knowledgeable and resourceful regarding federal, state, social security, unemployment, and workers’ compensation laws and regulations. 
  • Remitted quarterly and annual tax reports, including W-2’s, and payments to appropriate federal, state, and local government agencies.
  • Created and maintained job cost spreadsheets for various projects with contract values up to $10 million.
  • Generated monthly laborer and operator unions wage and hour reports.

office manager

  • Hire, train, and supervise  support staff required for events.
  • Emailing and calling clients pertaining to invoices
  • Hiring employes
  • Sending out invoices

office manager

  • Computer literate. 
  • Proficient on Pages, Numbers, and Quickbook Invoicing
  • Organized with filing and sorting
  • Knowledgeable with both A/P and A/R. 
  • Knowledgeable with ordering products and scheduling vendors for construction projects. 
  • Good phone skills. 
  • Collecting payments for invoices

office manager

  • Calculate and quote charges for services performed
  • Maintain and update filing, inventory, mailing, and database systems, 
  • Train other staff members to perform work activities
  • Supervise the work of other employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.

office manager

  • add new merchants to the VIP Magazine
  • get new schools to do our fundraising programs
  • courtesy calls to our merchants
  • manage inventory
  • office emails, voicemails, customer service

office manager

  • Operate telephone  to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Process and prepare memos, correspondence or other documents.
  • Interacting with a diverse broad range of people
  • Reviewed each account regularly and made adjustments as necessary

office manager

  •  Trained and supervised other team member.
  •  Liaised with Clients .
  • Provide confidential administrative and secretarial support.
  • Oversee the management of an Executive schedule, including arranging appointments, meetings and conferences.

office manager

  • Computerized the accounting and inventory systems
  • Accounts payable and receivable; payroll
  • Dispatched 3 service and 2 installation crews
  • Maintain effective time management practices including coordinating diary appointments, prioritising correspondence and preventing unnecessary interruptions and screening telephone calls.

office manager

  • Coordinating all hiring, interviewing and all paperwork associated with the hiring of new employees.
  • Payroll – making sure all information is entered accurately for each employee – downloading the time clock and making sure that all employees hours and time are correct and then submitting it to the payroll company on time for direct deposits
  • Customer service representative – handled all calls and emails from customers in a prompt and friendly manner
  • Human Resources – background checks, making sure all forms were filled out accurately and submitted on all employees
  • Managed advanced clerical tasks personally, including reconciling accounts, producing reports, and verifying team actions
  • Maintained accurate accounting records, generated invoices monthly and emailed or mailed them out
  • Posted all payments to correct accounts and made bank deposits

office manager

  • Manage the workflow of correspondence in line with priorities established by Ministerial and Executive Services Unit, monitor important issues, and follow up action when required.
  • Manage the workflow of correspondence in line with priorities established by Ministerial and Executive Services Unit, monitor important issues, and follow up action when required.
  • Develop, implement and review executive support systems and procedures within the Office.
  • Maintain a high level of accuracy in all correspondence and administrative documents associated with activity within the Office.
  • Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes and by leading by example.
  • Be responsible for the management of travel arrangements and exercising assigned financial, purchasing and administrative authorities.
  • Provide leadership to the Office administration staff including managing staff rosters and leave schedules.

office manager

  • Process all payments for vendors for company sales of $100 plus million per year. Oversee the flow of cash or financial instruments.
  • Processed new employee hire paperwork. Entry of benefits, IRA contributions and other benefits.
  • Title work done on all fleet trucks and trailers. Heavy weight taxes paid. Purchasing of fleet inventory.
  • Monitor, purchase and track fleet and fixed assets. 
  • Work with local bankers to take out rental loans on machines. Maintain and schedule 100 plus loans with banks for our three stores. Prepared borrowing base certificate.
  • Manage all vendor floor plans for Bobcat, Kubota, Toro, etc.

office manager

  • Provided administration support to Manager and Consultants.
  •  Maintained Client databases.
  •  Produced official correspondence and operational reports.
  •  Drafted and distributed minutes.
  •  Liaised with advertising agencies.
  •  Coordinated travel and accommodation.
  •  Administration of accounts.

office manager

  • Managed Office Staff 
  • Coordinated with Oklahoma Dept. of Corrections,Probation & Parole(State & Federal) and Sex Offender Registration regarding individuals who where discharging from The Dept. of Correction and coming to our facility. 
  • Processed applications. 
  • Conducted Orientation for New Arrivals.  

office manager

  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for
  • Designed electronic file systems and maintained electronic and paper files.
  • Handled all media and public relations inquiries.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Received and distributed faxes and mail in a timely manner.
  • Received and screened a high volume of internal and external communications, including email and mail.

office manager

  • OP support for Administrators – Principal and Vice Principal
  • Administration duty when administrators are not in the building or are in a meeting
  • Front office management; phones, doors, assist visitors, parents, teachers and students sent out of class
  • Oversee permanent records
  • Manage Substitutes/AESOP System; verify
  • Register new families
  • Obtain and deliver bus information

office manager

  • Supervise customer service and accounting employees.
  • Assist in analizing and preparing CoBank and CFC forms for borrowing as needed.
  • File tax returns and prepare governmental reports.
  • Design, review and help administer insurance, annuity and pension plans.
  • Manage payroll deductions, benefits and pay raises.
  • Assist in quarterly work order closings.

office manager

  • Liaise with suppliers to ensure adequate stock levels for routine and non-routine building maintenance jobs.
  • Schedule building maintenance jobs.
  • Liaise with clients to ensure work is performed with minimal interruption to their day-to-day functions.
  • Arrange for sub-contractors to perform out of area or other work where the in-house skill set was inadequate.

office manager

  • Develop and maintain company Web sites and social media outlets. 
  • Oversaw and implemented safety programs and procedures to meet Federal/OSHA safety guidelines.
  • Ability to read shop fabrication drawings and perform take-offs in order to compile material lists for ordering. 
  • Prepare cost estimates, contracts, bidding documents and technical reports for specific projects under a project manager’s supervision

office manager/reseptionsit

  • paying bills
  • shipping supplies
  • cleaning the office 
  • making paychecks

office manager

  •  Organized work priorities and managed monthly expenses and budgets accordingly.
  • Manage all accounts payable and receivable including supplier payments.
  • Handle daily reporting of previous business days sells.
  • Order and maintain change fund along with overseeing all cashier shortages
  • Oversee and coordinate all of the offices’ administrative activities including communicating effectively with staff, suppliers and clients. 
  •  Assist with catering, marketing, and any community events hosted by Chick-fil-A. 

office manager

  • Assist clients with scheduling of services and finding a resolution to problems.
  • Enter in client payments and posting Deposit into PNC.
  • Enter in new clients and new sales.
  • Called for collections.
  • Ordered supplies for office.
  • Managed 3 office administrators.
  • Ran daily production reports and daily work tickets.

office manager

  • responsible for the day to day operations of a real estate office
  • answer and assist callers 
  • create flyers for the realtors and update the real estate website daily as listings sold or became available. 
  • File and create paperwork for agents. 
  • make needed copies..
  • call to arrange with owners for showings and assist other agents from other companies with our companies listings. 

office manager

  • Managed executive schedules, organized office functions, and oversaw daily operations of office with 30+ employees  
  • Organized and executed two successful office moves
  • Assisted in hiring, training, and on-boarding of over 10 new employees, providing initial support to expedite staff assimilation
  • Reconstructed the payroll system and created/implemented a time sheet conducive for growth
  • Managed accounts payable and paid all outgoing invoices
  • Created and enforced human resources and physical security policies
  • Installed a fiber optic internet and networking system

office manager

  • Oversees daily office operations and schedules/travel for 25 team members covering 30+ cities
  • Skillfully negotiated and manages 55 maintenance contracts worth $100K
  • Developed client filing organizational system; cutting research time and customer hold time by 50%
  • Maintains work reports, oversees health and safety plan records
  • Prioritizes accuracy over speed, efficiently and accurately schedules 500 monthly service appointments
  • Provides high quality customer service to 500+ patrons yielding 100% customer satisfaction

office manager

  • Account Payables
  • Account Receivables
  • Responsible for maintaining MSDS
  • Kept all trucks and equipment records making sure compliance with DOT as well as making sure all fleet, and equipment had regular preventative maintainance .
  • Scheduled all construction sites, and events requiring portajohns, billed, and received all payments. 
  • Called for one calls and perk test before starting new jobs.

office manager/ ice cream server

  • Provided excellent service to customers by greeting them with a smile and responding quickly and efficiently to their requests
  • Promoted cheerful work environment for customers and coworkers
  • Use computers to organise and locate inventory, and operate spreadsheet and word processing software.
  • Perform work activities of subordinates, such as cleaning and organising shelves and displays and selling merchandise.

office manager

  • Analyze operations to evaluate performance of company staff in meeting objectives to determine areas of potential cost reduction, program improvement, or policy change.
  • Assisted with contracts and agreements with suppliers and distributors.
  • Directly responsible for the daily inventory of over 300,000 dollars worth of assets
  • Solely responsible for maintaining currency levels in excess of 1 million dollars.
  • Establish job descriptions and coordinated the functions of over 100 personnel.
  • initiated and tracked 10 workers compensation claims

office manager

  • input computer data
  • run data reports
  • type legal contracts
  • oversaw company accounts
  • answer phones/ fax / email
  • inventory of products

office manager

  • Maintained and organized individual  file for up to 40 employee, as well as 100 individuals with special needs.
  • Answered  multiple line phone.
  • Completed Medicaid billing daily using focus (Macomb County community mental health) and edge ( Macomb and Oakland regional center).
  • Develop and maintain communication / professional relationships with supports coordinator, funding agencies,parents/guardian, and group home managers.
  •  Manage and mentored an Office Assistant Manager.
  • Completed bi-weekly payroll for up to 40 employees.
  •  Made copies of new forms as well as maintain forms manuals.

office manager

  • Protect the security of medical records to ensure confidentiality is maintained
  • Compile and maintain patients’ medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts
  • Resolve or clarify codes or diagnoses with conflicting, missing, or unclear information by consulting with doctors or others or by participating in the coding team’s regular meetings
  • Post medical insurance billings
  • Process drug refills and provide prescription information to pharmacies