hr assistant Archives

Facilitated new-employee orientation training with regard to organizational culture, policies and procedures.
Conducted group and individual training sessions to review and educate employees on corporate practices.
Identified areas where company morale and employee appreciation could seek improvement and implement solutions.
Maintained employee personal files, recruitment files and hourly time records.
Managed campus recruiting events and social recruiting process.
Restructured and uphold policy and procedure manuals and benefits packages.
Responsible for payment obligations and ensured adherence to AP processes.

Responsible for the full hiring cycle, including sourcing; pre-screening; negotiating compensation packages and coordinating technical managerial interviews.
Utilized job portals like Naukri, Monster, Indeed, internet search engines etc.,
Getting the requirements from Account Managers or Business Development managers.
Screening and short listing profiles taking initial telephonic interviews and scheduling the interviews of the short listed candidates, following up with the Consultants or Vendors regarding the Paper work.
Involved in employee onboarding and exit formalities
Payroll and attendance Management

liaise with government agencies like SSS, Philhealth, Pag-IBIG concerning any employee-related benefits and request of certificates of clearance;
Handle preparation of monthly payment request for government remittances such as employees’ contribution and loans
Handle preparation request for SSS benefits (Sickness and Maternity)
Enrollment of new hires to the biometrics machine
Preparation of company IDs (employees and OJTs)
Prepare request of check of payment (last pay of resigned employees, third-party providers, etc.)
Assist in logistical needs for company and employee events

Evaluated the planning process of the company.
Implemented modern management system in the company.
Created promotional strategies and improved customer relationship of the company.
Active participation in the hiring of the employees.
Created new effective strategies for the HR department for the effective involvement of the employee’s problem.

Developing and administering human resources plans and procedures that relate to company personnel
Planning, organizing, and controlling the activities and actions of the HR department
Creating and revising job descriptions
Conducting annual salary surveys
Developing, analyzing, and updating the company’s salary budget
Maintaining department records and reports
Participating in administrative staff meetings

Prepare reports detailing 40+ staffers’ monthly salaries
Maintaining 40+ staffers’ job contracts
Issuing letters upon staffers demands/needs
Maintaining 40+ staffers bank/social security accounts availability

Preparing and maintaining employment records related to events such as hiring, termination, leaves, transfers.
Maintaining and updating human resources documents, such as organizational charts, employee handbooks.
Processing paperwork for new employees in cooperation with Payroll department.
Conducting verifications of employment.
Scheduling and conducting new employee orientations.

Prepares certificates of employment for assigned accounts nationwide.
Prepares company IDs, processes request for ATM cards and clearance.
Maintains and monitors employment contracts nationwide.
Prepares Philhealth PMRF and SSS R1A for new personnel.

Investigating disciplinary and grievance matters.
Developing HR policies.
Manage maternity leave requests and administration.
Planning, and delivering, training, including inductions for new staff.

Performs recruitment activities such as sourcing of applicants through social media, leafleting, referrals, job fairs – daily
Interviews and conducts tests to applicants – daily
Endorse qualified applicants to operations for outlet/store deployment – daily
Prepares intro letters for newly deployed field personnel – daily
Updates recruitment database nationwide (from pooling to hiring to account deployment – daily
Ensures completeness of employment requirements of newly hired employees and monitors submission by updating database.
Prepares employment contracts and reliever appointments for assigned accounts nationwide (SCJ & Waltermart)

Managed payroll systems for up to 120 employees for Hotel.
Assisted with Employee Benefits enrollment and troubleshooting
Assisted employees with handbook interpretation and updates
Ensured all Company policies and procedures are implemented and updated, in accordance with federal, state and local laws and regulations
Worked with Managers to develop and execute recruitment plans, ensure proper job postings, applications, interview process and proper maintenance of records and compensation analysis
Served as Leave of Absence liaison, with the Corporate Office, and ensured all cases in compliance Managed sensitive and confidential information, to include coaching documents, wages and performance action plans.
Processed all separations and exit interviews

Processing Staffs ESI and Labour paperwork.
Processing employees punching report on ESSL, Time Tracker Biometric Software.
Assisting with day-to-day HR related questions.
Conducting interviews and reference checks on job applicants.

Preparing the contracts of the newly hired employees.
Updating the contracts of employees to accounting.
Monitoring medical supply and submitting monthly medical inventory to accounting.
Handle Job Street account for hiring.
Facilitates Hiring Process. Responsible for posting advertisements for vacant positions, gathering resumes, conducting initial screenings and interviews.
Administers and scores pre-employment examinations on potential applicants.

Computing of net separation pay; and
Performing other HR and Admin-related tasks that may be assigned.
Managing pay-roll operations.
Advising on staff promotions.

Responsible for the company’s entire recruitment process, and for interacting with all levels of managers concerning HR projects, policies and operational decisions.
Overseeing the full recruitment cycle.
Providing specialist information and guidance to employees and managers.
Promoting equality and diversity in the recruitment process.
Managing the annual salary review process for the company.
Ensuring that all company policies and procedures are up to date in line with current employment law.
Ensuring that the correct recruitment and selection procedures are adhered to.

Help in payroll preparation when needed; provides documentation of employee absences, bonuses, and personal time
Assist in explaining and providing information on employee benefits, programs, and education
Assist recruitment of potential applicants based on experience, skills, and education
Performing background checks, filing paperwork, completing employee documentation, recording data on each current employee; maintaining and filing paperwork of terminated or exiting employees

Preparing of the monthly payroll, remittances e.i. SSS, Philhealth, Pag-ibig, and BIR;
Updating of leave monitoring, manpower complement and Plantilla of Organization.
Collating of reports, minutes and agenda for the Board of Directors Meeting and informs BOD members for meeting.
Preparing of General Information Sheet, Bank Information Sheet and Secretary’s Certificate for notarization;
Preparing and submitting BIR’s Annual Alphalist;
Preparing memo and disseminating it to all branches;
Updating the Biographical data of Officers/BODs for submission to the BSP;

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents or other material.
Schedule and confirm appointments for future employees or current employees, customers, or supervisors.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet or database.
Organized and attended meetings, including compiling all documents andreports aheadof time.

LMS Administration for APAC region
Monthly and Quarterly analysis and reports on training and development
Co-ordination with clusters for content development, translations for existing courses and updating courses on LMS
Working on presentations, reports, budget and analytics for Global representation
Budget analysis and reporting
Maintaining MIS of training conducted across India

Administrating safety standards in order to achieve ISO 45001 (OHSAS 18001) as the safety officer
Handling Petty Cash, Fuel Vouchers, Stationary etc
Meals & Snack ordering for the staff and preparing for the bill payments
Administrating the drivers OT Documents
Administrating the resources and handling the employee clearance
Conducting activities related to the Production Incentive
Monitoring the security, Cleaning activities attendance & checking the availability of Security Section

Handled day-to-day HR activities and coordination with external and internal departments.
Ensured the policies are followed properly in every hire.
Filed paperwork and organized computer based information.
Managed and reviewed filing and office systems.

Process documentation and prepare reports relating to personnel activities (performance evaluations for the rate of speech, information, and the voice tone).
Prepare training schedule for the employees to motivate their performance and reach the goal for ZERO mistake performance.
Coordinate HR projects (meetings, training, surveys etc).
Deal with employee requests regarding human resources issues, rules, and regulation.

Maintain digital and electronic records of employees.
Produce and submit reports on general HR activity.
Process payroll and resolve any payroll errors.
Complete termination paperwork and exit interviews.
Schedule meetings, interviews, HR events and maintain agendas.

Encodes ATM application form to be submitted to the bank
Updates HR2 System
Monitors the regularization and end of trainee period of employees
Prepare Notice of Personnel Action and End of Contract Letters

Responsible for Sourcing, Screening and On-boarding process
Orients newly hired employees
Prepares Company ID to be issued to employees
Updates and maintains confidential 201 files of employees
Encodes data of newly hired employees in the HR2 System
In-charge of accomplishing all forms namely, Personal Information Sheet of employees,ATM card, application, Philhealth, Pag-ibig, Apprenticeship Agreement, Confidentiality Agreement
Summarizes list of employees with medical reimbursement to be submitted to Finance

Draft Vacancy Announcements.
Ensure posting of vacancy announcement in newspaper and
Advise management on organizing, preparing, or implementing retention programs.
Plan, organize, direct, and coordinate organizational events which are conducted every month.

Hired 30 sales associate temps in 2 months
Full cycle of recruitment for Terminal 3 staff
Spearheaded efforts with schools for internship and employer branding
Worked closely with supervisors to fulfil their FTE staffing needs

Screened all submitted applications and made recommendations to the HR Manager.
Informed applicants on pre-employment requirements which could be a combination of these documents like college diploma, transcript of records, employment certificate, and other valid ID’s.
Organized and updated employee records in system file format and in 201 file storage.
Updated employee records in the company database.
Prepared draft for job posts.

Coordinate with other professionals, such as contractors, architects, engineers, and plumbers, to ensure job successful concerns
Hire employees and process hiring-related paperwork.Duties: -service delivery control
Writing job advertisement and posting them on newspaper.
Handle complaints and grievance procedures.

Assisting recruitment and selection process and attending recruitment interviews as a panel member.
Hire employees and processing and issuing contracts, appointment, confirmation, promotion, experience and salary revision letters.
Process employee’s performance evaluation and counselled them regarding their performance.
Compile employee’s data entry on payroll about their working hours, time card, allowances and taxes.
Process salary transaction on payroll and preparing it.
Processing loans, final settlements, annual Leaves and attendance update.
Coordinate with HR tasks and projects such as meetings and make minutes of meeting.

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