executive secretary
- Strategise and execute cross-cultural integration
- Manage operations and functions team performance and progress
- Monitor and submit COO’s driver claims, leave and etc.
- All other duties assigned from time to time by COO.
executive secretary
- Coordinated scheduling appointments, travel arrangements and the tracking of special interests for the Dean of Admissions
- Worked in concert with high school guidance counselors and admissions staff in coordination of high school visits and college fairs
- Supervised team of students preparing applications for potential school admittance
- Resolved conflicts with concerned parties after the release of admissions decisions
executive secretary
- Manage and maintain executives’ appointments.
- Internal control of creation and movement of processes and documents.
- Leading with others governmental institutions and multinational companies.
- Manage archives and personal library
- Advisory to the public image of the executive
executive secretary
- Analyze budgets and spending to prepare reports for monthly executive meetings
- Designed and implemented forms and templates.
- Preparing monthly reports.
- Preparing expenses claims and leave for COO.
executive secretary
- perform legal and factual research
- perform records research
- identify relevant judicial decisions, statutes, legal articles, codes and other pertinent material
- organize and analyze information
- cross-check and validate information
- prepare written reports
- draft legal documents including briefs, pleadings, appeals, agreements, contracts and legal memoranda
executive secretary
- Schedule COO’s appointments and organize his time and priorities, which includes issuing notice to attendees and booking of venue.
- Maintaining the filing system soft and hard copy.
- Drafting and typing letters, memos and other texts as assigned.
- Sorting and preparing incoming/outgoing correspondence for COO approval and comment.
- Maintaining proper records for all incoming/outgoing correspondence.
- Assisting in making travel arrangements such as reservation and issue of air tickets.
- Handling and screening the telephone calls.
executive secretary
- Provided administrative support to Management and Sales Representatives in Marketing.
- Attended and coordinated product launches in collaboration with outside event organiser .
- Received, reviewed and logged in project documents, drawings, calculations, procedures and supplier data.
- Designed and implemented a filing system for client’s profile folder.
executive secretary
- Supporting teams with various administrative tasks.
- Receive Tenders and Enquirers from the concerned engineer, read them and insert all tender details and technical specifications to the Company system.
- Communicating with suppliers in order to attract suitable tender offers.
- Prepare tenders and enquirers, and make sure they are delivered on time.
- Make travel arrangements and hotel reservations.
- Maintaining files and records with effective filing systems.
- Organizing and scheduling appointments and meetings.
executive secretary
- Coordinated over 40 dealer meetings which included travel arrangements, accommodations, presentations, venue details, etc.
- Converted the Muscatine Showroom from an Allsteel Showroom to a HON Showroom with a one-week time limit
- Reopened the Los Angeles Showroom with current product and facility improvements
- Discovered a $60,000 overpayment to a vendor through JDEdwards
executive secretary
- Scheduling meetings and appointments for the General Manager.
- Records monthly evaluation report of the company employees.
- Monitors the company office supplies and procure needed items.
- Conduct Initial interview of aspiring applicants thru phone.
- Booking flights for the staff and applicants.
executive secretary
- Coordinate conferences, meetings, or special events
- Set up and oversee administrative policies and procedures
- Make travel arrangements for CXO’s office.
- Renewals and submissions
executive secretary
- Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attending meetings and keep minutes
- Receiving and screening phone calls and redirecting them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders