5957c5b9-0408-459c-90ac-8c036fabde2f
Andrew Smith
Professional Summary
I have more than 15 yrs of working in Corporate world. I have served in both Government & Public Sectors. I have Project Administration Skills. In my current work i deal with variety of Stakeholders from Tribal Authorities, Councilors, Government Parastatals, Politicians, Chiefs & various local Communities issues.
My Passion is working on fast paced environment & im driven by my enhanced energy. During my spare time i do lots of research. I’m a natural networker & hard working individual.
My Passion is working on fast paced environment & im driven by my enhanced energy. During my spare time i do lots of research. I’m a natural networker & hard working individual.
Employment history
Executive Personal Assistant, Metz, Gislason and Maggio. Murphyberg, Missouri
Feb. 2018 – Present
- Screening incoming calls, prior screening of guests requesting meeting
- Making notes of essential information & prioritizing the calls to be returned by the HOD.
- Prioritize E-mail traffic, a list of replies that have to be responded to. Replying to the non-priority mails, Letters & requests
- Ensure the smooth running of the Royal Household Office on a day-to-day basis & manage a team of support staff
- Controlling correspondence; designing filing systems; screening of external phone calls, Meeting arrangements, diary management (Electronic & Manual management), dealing/sourcing quotes from suppliers for procurement purposes.
- Designing templates for office usage & filing documents of community complaints, Identify training requirements for staff,
- Submitting of leave forms to HR, & Manage & update staff leave days Manage internal events, handing rsvp, designing name badges
- Dealing with Suppliers, organising purchase order & processing of invoices
- Identify media articles related to HOD & or any relating to the Company.
- Manage the Unit Budget, shifting funds for items lacking, Requests three quotes from suppliers before selecting a supplier, Create Procurement requisitions on the Systems
- Submit MTEF Budget requisition to Finance for the new financial year.
- Engage with key stakeholders & supporting the Queen Mother with stakeholder events, campaigns in line with the Departmental strategic objectives of growth, quality and people.
- Liaise with various stakeholder in Government, Municipal, Chiefs, other tribal authorities, & internal executives in the Organisation
- Stakeholder venue for workshops for the Department, Effective building of relationships with internal/external stakeholders
- Event Management for the office, designing name badges, handling rsvp
- Funding and Sponsorship requests
Programme Officer, Streich-Reichel. Port Neomi, Michigan
Jun. 2010 – Feb. 2013
- Evaluate all grant proposals, administer all IBT policies, conditions & ensure compliance.
- Prepare & manage all grant proposals for approval of the board. Maintain project records & prepare all modifications to resolve various application issues for grant funds.
- Feed the MS Office Systems with info, data, photos. Maintain record of all grant bills, prepare appropriate invoices
- Collaborate with accounting departments, prepare financial budgets
- Administer education & Health projects, prepare schedule for site visits, & submit reports to Supervisor.
- Draw project dashboard reports from the PPO System, prepare files for Board, Monitor, track all database & ensure work within deadline and manage work according to requirements.
- Prepare IBT Minutes & Board Packs, ensure that they are distributed
- Collate information for IBT Annual Report & Website Development
- Assist grantees with implementation of their project KPA’s & KPI’s, identify future risks within projects to be funded, Brief grantees on funding processes & procedure
- Assist Grantees in structuring their proposals, identify training needs, requirements & check their accreditation levels
- Conduct social facilitation/Community participation in projects.
- Sets up & manages support functions covering planning, tracking, reporting, quality management, internal communication.
- Create a schedule of payments for each grantee in accordance to grant agreement .
- Feed information of project progress on the Project Management System (PPO). Monitor & manage all office supplies & consumables
- Make sure all project statuses are updated on the project dashboard
- Assist in packaging for motivation of applications that meet the criteria (e.g fall within the North West Mining Area, NGO’s)
- Take minutes at Unit meeting so to develop action plans
- Develop measurable implementations plans for Flagship & Educational Programmes
Oversee continuous evaluation of facilities & equipment, ensuring timeous upgrading. Ensure that IBT Website content is up to date at all times & liaise directly with the Agency handling the Website
Admin Officer, PR & Events, Kunze, Thiel and Deckow. Rohanside, Alabama
Feb. 2008 – Jun. 2008
- Provide strategic communications support to the Head of Unit
- Assist in brand management, quality control & coordination of all internal communication branding policies, training staff on brand identity usage
- Assist to write press release, handling & updating of media database
- Create data-base of State Owned communicators & stakeholders relations.
- Attend meetings at Government Communicators Forums
- Develop departmental & national events calendar in accordance to the GCIS schedule
- Develop a schedule of media day (Newspaper Editors) with the departmental Spokesperson (then Ms. Vimla Maistry) for the Minister (Mr Alec Erwin)
- Preparation of reports , i.e. status reports, evaluation reports, checklists, event proposals to budget controls
- Handles RSVP & requests pertaining to departmental events
- Electronic designing of name-badges, managing the registry table
- Develop Budget estimates for the Unit in accordance to the PFMA policy & handle petty cash. Create Spreadsheet of expenditures
- Sourcing of quotations, processing of purchase order instructions & managing Communications Unit budget
- Handle unit procurement, & facilitation of order numbers for Suppliers,
- Conduct communication audits requests from Parliament reports
- Contract management (Service Level Agreements) & suppliers coordination.
- Assist in planning, developing & implementing Departmental Communication strategies; researching, distributing of departmental newsletters, pamphlets & information booklets
Secretary, Strosin and Sons. Angilaland, Oregon
Oct. 2002 – Nov. 2003
- Ensuring convening, agenda preparation, minute taking, & development of action plan, & reporting systems on decisions taken in meetings.
- Conceptualize and organise all events, Manage the budget process
- Sourcing new venues and ideas, Dealing with sponsors, suppliers and venues
- Screening telephone calls, enquiries and requests
- Take, type & distribute minutes of meetings| Assist with presentations, meetings, etc. Set up & maintain the filling system,
- Handle incoming mail and other material, collate information
- Maintain schedules & calendars, arrange & confirm appointments maintain database of suppliers, ensure all filing is done in a timely & accurate manner Arrange travelling, S&T Claims for the head of the unit, arrange confirm appointments, Operate office equipment
Jacobson, Smitham and Funk. West Randallmouth, Vermont
Mar. 2002 – Apr. 2002
Develop a communication & media strategy for the North-West Taxi-Cooperative
Liaise monthly with the Taxi Reps to update and report on the success of the publicity.
Create awareness amongst communities about the A Re Ageng Forum in North West Province, Handle & maintain the A re Ageng office. Secretariat services. Develop; manage a local media database of contacts/ Maintaining and updating media lists & maintain relations/ Attend regular status meetings & provide regular input on fresh publicity ideas, Compilation of regular status reports per client, Liaise with suppliers on procurement matters, Identify alternative media channels on regular basis, i.e radio, tv etc, Writing & editing reports, proposals & plans.
Intern: Public Relation, Hudson and Sons. North Ezequieltown, Washington
Apr. 2000 – May. 2000
- Setting up & maintaining a usable filing system
- Distributing standard letters following inquiries, Respond to inquiries, from internal staff
- Respond to both telephonic & face to face inquiries from Clients
- Photocopying & distribution of documentations & minutes, Sending, collecting, distributing any mail & faxes for the division
- Performing any other administrative functions required, Conducting www searches as required, handling RSVP
- Consulting other reference material for research purposes which may aid the division,
- Assist with the organising of Media Conferences,
- Assist with the implementation of both the media & communication strategy
Follow up calls to the Media, distribute releases to Media as per client
- Assist with daily scanning of newspapers for publicity & environmental scanning, ensure subscriptions are kept up to date
Education
Eastern Koelpin University, East Brycebury, California
Associate of Science, Adv Diploma in Project Management, Jun. 2008
East Walker Academy, Pacochachester, Maine
Events Mng, Conferencing & Exhibition, Jun. 2005
Hilpert Institute, Fredaberg, Washington
Minute Taking Course, Jul. 2004
Southern Oregon Academy, New Leonardchester, Rhode Island
Business Communication, May. 2002
South Wisconsin Academy, Sammyside, Virginia
National Diploma: Public Relations, Mar. 2001
Personal info
Phone:
(000) 000-0000
Address:
287 Custer Street, Hopewell, PA 00000
Languages
English
Afrikaans
Zulu
Setswana
Skills
Creative Writting
Ms Excell
Ms Outlook
Ms Powerpoint
Ms Projects
Project Management
785f0482-abd5-44a8-94bf-e37ead8e419d
Andrew Smith
Phone:
(000) 000-0000
Address:
287 Custer Street, Hopewell, PA 00000
Professional Summary
Trustworthy, dependable, responsible Personal Assistant with 5 years of experience providing ongoing support to a notable CEO within the technology industry. Dedicated, tireless professional with a keen ability to maximize both time and business efficiencies. Well-organized with in-depth technical knowledge and keen attention to detail.
Education
Sep. 2020
Master of Science: Technical & Professional Communications
- East Kautzer College – South Cami, Maryland
Employment history
May. 2017 – Present
Zitachester, Tennessee
Zitachester, Tennessee
Executive Personal Assistant, Carter-Kiehn
- Maintain scheduling and event calendars.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Conduct searches to find needed information, using such sources as the Internet.
- Manage and maintain executives’ schedules.
- Attend meetings to record minutes.
- Compile, transcribe, and distribute minutes of meetings.
- Make travel arrangements for executives.
- Prepare responses to correspondence containing routine inquiries.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Use computers for various applications, such as database management or word processing.
Jun. 2011 – Oct. 2012
Willfort, Connecticut
Willfort, Connecticut
Executive Assistant, Rogahn-Bahringer
- Manage and maintain executives’ schedules.
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Attend meetings to record minutes.
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
- Compile, transcribe, and distribute minutes of meetings.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- Set up and oversee administrative policies and procedures for offices or organizations.
- Make travel arrangements for executives.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Prepare responses to correspondence containing routine inquiries.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Provide clerical support to other departments.
- Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
- Interpret administrative and operating policies and procedures for employees.
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Oct. 2011 – Feb. 2012
North Margrettside, Washington
North Margrettside, Washington
Communications Manager, Denesik, Morissette and Rau
- Perform management activities such as budgeting, scheduling, planning, and marketing.
- Review film, recordings, or rehearsals to ensure conformance to production and broadcast standards.
- Monitor postproduction processes to ensure accurate completion of details.
- Determine and direct the content of radio programming.
- Resolve personnel problems that arise during the production process by acting as liaisons between dissenting parties when necessary.
- Maintain knowledge of minimum wages and working conditions established by unions or associations of actors and technicians.
- Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
- Confer with staff at a chosen event site to coordinate details.
- Plan and develop programs, agendas, budgets, and services according to customer requirements.
- Hire, train, and supervise volunteers and support staff required for events.
- Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
- Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
Skills
Analytical
Expert
Organization
Expert
Communications (Verbal & Written)
Expert
executive personal assistant
- Responsible for screening Direct Manager’s calls
- Responsible for assisting Media Operations Staff with training on the Coupa system
- Screening of international opportunities/ tenders and distributing leads and purchasing or downloading of required documents
- Administration, collation and presentation of all supporting documentation for the annual B-BEE verification process, including maintenance of the online tool
- Carry out specific projects and research as required by the Directors and Technical Staff
- Assisting with company policies and procedures and creating templates to be used with the implementation of new processes
- Divisional support as required
executive personal assistant
- Assisting with Stationery Orders
- Responsible for onboarding new Suppliers
- Assisting in arranging team lunches and team functions
- Assisting in ordering business cellular phones
executive personal assistant
- Managing and maintaining executives’ schedules.
- The preparation of invoices, reports, memos, letters, financial statements and other documents, using word processing, microsoft excel , or presentation software.
- Answering phone calls and direct calls to appropriate parties or take messages.
- Processing payroll information.
- Attending meetings to record minutes.
- Greeting visitors and determine whether they should be given access to specific individuals.
- General office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
executive personal assistant
- Answer phone calls and take messages.
- Funding and Sponsorship requests
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Management of client and service provider database and filing systems.
executive personal assistant
- Engage with key stakeholders & supporting the Queen Mother with stakeholder events, campaigns in line with the Departmental strategic objectives of growth, quality and people.
- Liaise with various stakeholder in Government, Municipal, Chiefs, other tribal authorities, & internal executives in the Organisation
- Stakeholder venue for workshops for the Department, Effective building of relationships with internal/external stakeholders
- Event Management for the office, designing name badges, handling rsvp
executive personal assistant / course administrator
- Diary Management & Year Planner for all SA regions & Botswana
- Travel Management (Extensive local, international and Africa countries)
- Expense claims and leave forms, time sheets and reporting thereof/ supplier cost allocations and payment recons.
- Office Administration – maintain a comprehensive electronic filing system and ensure effective levels of office administration.
- Document / report generation and distribution
- PA functions and support for3 Directors and Executives
- Account Management/ CRM
executive personal assistant
- Presentation and Research
- Travel Arrangements including arranging Visa’s, flights, transfers and S&T
- Typing of Documents on MS Word, PowerPoint and Excel
- Management of Diaries and Meetings
- Assisting with Training Requirements
- Capturing of Invoices
- Liasing with external Suppliers
executive personal assistant
- Management of CEO’s schedule: arranging appointments, liaising with clients and sponsors, management of important dates and deadlines, first point of contact to CEO.
- Management of annual stock taking and reporting thereof
- Assistance with event planning and management: Venue selection based on event/spacial requirements, marketing of events on social media, spectator ticket inquiries and sales, welcoming of guests and performers, petty cash management as well as liaising with service providers (sound crew, caterers, lighting and electronics crew)
- Compilation of marketing/information packs for events, company proposals to acquire sponsorship’s for events.
- Administration of CEO’s personal affairs: Medical aid and insurance managements, personal schedule management, assistance with travel planning.
- Maintenance of office affairs: Office equipment and stationary management, dealing with service providers (ISP’s, Office machine technician’s, monthly grocery purchases).
- Administration of event payments, management of late/outstanding fee’s for performers and spectators and reporting thereof.
executive personal assistant
- Dealing with Suppliers, organising purchase order & processing of invoices
- Identify media articles related to HOD & or any relating to the Company.
- Manage the Unit Budget, shifting funds for items lacking, Requests three quotes from suppliers before selecting a supplier, Create Procurement requisitions on the Systems
- Submit MTEF Budget requisition to Finance for the new financial year.
executive personal assistant
- Handling of company’s emails and calls for any inquires or problems in shipments.
- Make travel arrangements for the chairman.
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages) .
- Prepare invoices or financial statements and provide assistance in bookkeeping.
- Monitor Company supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
- Maintain electronic and paper records ensuring information is organized and easily accessible.
- Conduct research and prepare presentations or reports as assigned.
executive personal assistant
- Screening incoming calls, prior screening of guests requesting meeting
- Making notes of essential information & prioritizing the calls to be returned by the HOD.
- Prioritize E-mail traffic, a list of replies that have to be responded to. Replying to the non-priority mails, Letters & requests
- Ensure the smooth running of the Royal Household Office on a day-to-day basis & manage a team of support staff
- Controlling correspondence; designing filing systems; screening of external phone calls, Meeting arrangements, diary management (Electronic & Manual management), dealing/sourcing quotes from suppliers for procurement purposes.
- Designing templates for office usage & filing documents of community complaints, Identify training requirements for staff,
- Submitting of leave forms to HR, & Manage & update staff leave days Manage internal events, handing rsvp, designing name badges
executive personal assistant
- I perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
- I file and retrieve corporate documents, records, and reports.
- Organizing venues for executive board meetings which includes coordinating the luncheons for the attendants.
- Supervise and explain duties for site contract workers, as well as being a mediator for workers needs.
executive personal assistant
- I manage and maintain the directors diary and schedule.
- I assist in preparing invoices, employee contracts, letters, financial statements and other documents, using word processing or presentation software.
- I am responsible for answering phone calls and directing calls to the director or take messages.
- I assist in processing payroll information.
- I attend meetings to record minutes.
- I welcome visitors and determine whether they should be given access to specific individuals.
- I receive and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.