executive assistant to ceo

  • Manage other tasks requested by the CEO
  • Liquidated receipts and sheets by consultants must be checked and monitored daily and submit it to the Project Coordinator that is also reporting with ADB (Asian Development Bank).
  • Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel related meetings. 
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Having a sense for the issues taking place in the environment and keeping the President updated. 

executive assistant to ceo

  • Creating expense reports, trend analysis and presentation that facilitate executive decision-making.
  • Planning Complex events and project meetings
  • Intensive client services/ client relations Interpersonal Skill 
  • Provide general administrative support 

executive assistant to ceo

  • Executive Assistant to CEO and HR Specialist
  • Analyzed training needs to design employee development, language training and health and safety programs.
  • Contracted with vendors to provide employee services, such as food service, transportation, or relocation service.
  • In the absence of the CEO and SVP for Global HR I handle Client Management

executive assistant to ceo

  • Complex event coordination (from 10 – 500 guests) including social and industry workshops, conferences, study tour, book launch, annual golf day, 40th Anniversary ball.
  • Manage an Administrative Team of five who provide support to executives and also management of reception.
  • Monthly credit card reconciliation and authorisation for all direct reports.
  • Monthly reconciliation of organisational Telstra mobile account.

executive assistant to ceo

  • Prepared dashboard for management weekly meeting to Group Company Weekly review on project management of business lines (SAP-SAAS, AMS, Insourcing,Hosting)
  • Ensured project progress is monitored against the time line and budgeted amount Reviewed the preparation of commercial documents and contracts for submission of tender
  • Updated and monitored the SAP sales key pipelines for management
  • Provided financial report and tracking such as ageing, weekly inflows/collection, actual revenue against budgeted to CEO Compiled input from management top level in preparing the business plan for CEO 

executive assistant to ceo

  • Conduct research in different languages, compile data, and prepare bilingual papers for consideration and presentation. 
  • Prepare agendas and make arrangements. 
  • Meet with individuals, special interest groups and others on behalf of executives. 
  • Travel management and cross time zone meeting scheduling. 
  • Conduct software demo and sales presentation overseas. 

executive assistant to ceo

  • Ensured CEO’s days and weeks were structured properly
  • Facilitated executive meetings on behalf of the CEO
  • Researched various industry specific topics
  • Aided CEO in execution of day to day operations

executive assistant to ceo

  • Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; composing and preparing correspondence; arranging meeting agendas; monitors and response to emails; scheduling and calendaring meetings, setting location, time, and appropriate duration, identifying, inviting and confirming participants, facility arrangements where required;
  • Sets up meeting files, presentation development, creates Powerpoints and other presentation tools; researches required information or background on organizations and individuals; prepares travel arrangements, expense reports, and all items needed to ensure the CEO’s successful focus on external relations and organizational growth; plans coordinates and ensures the CEO’s schedule is followed and respected; acts in a “gatekeeper” capacity, creating win-win situations for direct access to CEO’s time and office.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Consults with the CEO in determining the appropriate course of action, referral, or response; communicates directly, and on behalf of the CEO with board members, and others on matters related to the organization’s initiatives and activities.
  • Provides a bridge for clear communication and maintains credibility, trust and support between the office of the CEO and the Managers and internal staff.
  • Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, and follows up appropriately. Acts as a “barometer,” having a sense of the issues taking place in the internal and external environments and keeps the CEO updated.
  • Drafts acknowledgment and thank you letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organization. Prioritizes conflicting needs; handles all matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

executive assistant to ceo

  • Relieves the President of operational and administrative details and performs administrative functions.
  •  Represents the president by welcoming visitors, reviewing correspondence; arranging company dinners, answering questions and meeting requests directed to the president. 
  • Handles and interviews the applicants that are being endorsed to DSIC.
  • Writes eloquent emails and letters for various events and announcements.
  • Keeping track of emails and files and make sure everything is in order for a smooth processing of documents and other banking transactions.
  • Monitors the account balance and payable of the company and making accurate report or summary to the President/Chairman of DSIC.
  • Basic bookkeeping knowledge is crucial in working with DSIC as one of my main responsibilities is to make a daily cash flow report and submit it monthly to the assigned office accountant.

executive assistant to ceo

  • Provided administrative support to the CEO and Regional Director of Verizon Cellular Sales HQ for the Orlando and South Florida territories. 
  • Helped to organize and maintain office management for Sales Managers and 250+ Sales Reps in both regions. 
  • Coordinated corporate meetings, luncheons, and special events. Organized travel, hotel accommodations, corporate agendas, and itineraries. 
  • Processed monthly expense reports reflecting supporting documents and budget code indexes. 

executive assistant to ceo

  • Act as the point of contact between the CEO and internal/external clients 
  • Conduct research and select data to prepare documents needed by the CEO 
  • Manage the calendar of CEO by organizing, coordinating and taking necessary steps for smooth organization of his meetings, conferences, visits and all related activities 
  • Have full responsibility for preparation and management of official visits of CEO
  • Write different types of documents, reports, summaries requested by the CEO
  • Produce presentations and briefs 
  • Maintain the current filing and database system, and look for ways to improve current systems 

executive assistant to ceo/ svp for global hr/ president for global operations and country manager

  • Administration and Organizational Support
  • Organizing meetings, Daily schedules and Agenda
  • Client Relations; Travel Management, Hotel Management, Presentations; PowerPoint
  • Admin-clerical work, encoding, Emails, Owner of each executive’s calendar   
  • Travel Management for CEO and SVP Global HR
  • Handle Confidential information with discretion.
  • Demonstrates the initiative to identify and address problems and improvement.

executive assistant to ceo

  • Compile, transcribe, and distribute minutes of meetings.  Follow up on action items and ensure submitted within designated time frames.
  • Design and production of marketing material including brochures, corporate video and banners.
  • Domestic and international travel arrangements. 
  • Coordinate and execute the organisational Corporate Hospitality program.

executive assistant to ceo

  • Provide high level professional and confidential administrative support at Executive level.
  • Complex diary management for multiple executives using MS Outlook
  • Conduct research, compile data, and prepare papers and/or presentations for consideration and presentation by Executives and committees.
  • Prepare complex grant applications for submission to organisations such as Lotterywest.
  • Assist in preparation of RFPs and tender documents (ie ACAR)
  • Prepare responses to correspondence on behalf of executives and liaise with relevant stakeholders to address and resolve enquiries.
  • Compile agendas and make arrangements, such as coordinating catering for luncheons for the Board and it’s sub committees and also executive meetings.

executive assistant to ceo

  • Manage and maintain the CEO’s schedule.
  • Prepare reports, memos, letters and other documents for the CEO, Executive Team and Board of Directors.
  • Make travel arrangements for the CEO, Executive Team and Board of Directors.
  • Read and analyse all incoming communication to the CEO to determine significance and plan distribution.
  • Conduct research, compile data and prepare papers for consideration and presentation by the CEO, Executive Team and Board of Directors.
  • Prepare agendas and make arrangements for Board meetings and other company meetings.
  • Set up and oversee administrative policies and procedures within the office.

executive assistant to ceo

  • Managing the smooth running of the CEO’s office, ensuring efficiency and professionalism.
  • Managing a busy office schedule for the CEO and his extensive travels, both local and overseas.
  • Co-ordinating Board Meetings and Board lunches, both at Head Office and Mine sites.
  • Co-ordinating various senior executives’ visits to Head Office and Mine sites and various official functions.
  • Co-ordinating meetings between senior executives and Trade Union officials (CFMEU) and other high level Executive meetings.
  • Oversees and supervise four Executive Assistants in Head Office and ensuring team work.
  • Administration duties on a ad-hoc basis.