b2be348e-8b2f-4d9e-be03-3ce1cf2d03d7

Andrew Smith

287 Custer Street, Hopewell, PA 00000
andrew_smith@example.com
(000) 000-0000

Professional Summary

Proactive Administrative Executive with more than 7 years of progressively responsible experience supporting multiple professionals. Strong organizational skills and an ability to manage multiple competing priorities and projects with attention to detail. Performs well with a variety of disciplines while remaining effective in a high-volume start-up environments with demanding workloads.

Employment history

Executive Administrative Assistant, Christiansen, Hoeger and Feil. Handchester, Texas
Mar. 2020 – Present
  • Maintain executive appointment schedule by planning and scheduling meetings conferences,  teleconferences and travel
  • Attend meetings to record minutes
  • Fielded general inquiries and transmitted to the appropriate person
  • Prepared and edited daily operation and sales reports and presentations
  • Support human resources with onboarding of new employees
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Administrative Assistant, Balistreri Group. East Mirthamouth, Virginia
Dec. 2016 – Jan. 2017
  • Managed tracking and maintaining training for all employees
  • Composed daily record and approvals of all fabrication in Fabrication shops
  • Created requisitions to Smartplant for the order of materials
  • Organized and scheduled meetings and take the minutes
  • Maintained  calendars for managers
  • Created presentations for project management Team that was used to track and measure progress of the Fabrication Shops  
  • Created spreadsheets to track a various data for my 
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
  • Arrange conference, meeting, or travel reservations for office personnel

Right of Way Clerk, Wunsch, Mosciski and VonRueden. Levibury, Ohio
Oct. 2015 – Nov. 2015
  • Created office reports that allowed project progress to be tracked by Kinder Morgan.
  • Ensured that all inventory stayed stocked
  • Administered routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers
  • Answer telephones, direct calls, and take messages
  • Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
  • Compute, record, and proofread data and other information, such as records or reports
  • Complete work schedules, manage calendars, and arrange appointments
  • Coordinate or perform activities associated with shipping, receiving, distribution, or transportation

Medical Office Specialiat, Lehner-Purdy. North Bernieport, New Mexico
Feb. 2014 – Mar. 2015
  • Maintained the schedules of all the doctors in our office
  • Responsible for checking in and checking out patients
  • Verified patient insurance
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
  • Create, maintain, and enter information into databases
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
  • Complete forms in accordance with company procedures

Communications Officer, Reichert, Wuckert and McCullough. South Issac, Kentucky
Sep. 2009 – Jun. 2011
· Receiving incoming telephone calls on the 9-1-1 phone lines and the administrative lines and identifying the proper Public Safety response.
· Entering all information pertaining to Calls for Service into the Computer Aided Dispatch (CAD) computer system.
· Monitoring assigned talk groups and dispatching the proper Public Safety Response to the Calls for Service.
· Updating the CAD as to dispatch, arrival and clearing of Public Safety Units, and maintaining the unit’s current location in the CAD.
· Working closely with other Communication Officers to ensure the relay of information critical to the Public Safety Response.
· Receiving and properly disseminating GCIC/NCIC information as governed by Georgia Law and GCIC policies and procedures.
· Filling in as needed for any position (Vacations, Holidays, Sick, Breaks, and Shortage of Personnel)
· Maintaining equipment and inspection of equipment to ensure serviceability.

Education

West Gleason, Port Jeffryhaven, Nevada
High School Diploma, All required subjects, May. 2002

Skills

Microsoft Office
Experienced

Security Integrity/GCIC
Experienced

Peace Officer Standard Training/POST Certified
Experienced

Project Management
Experienced

dcacad57-8e31-4660-aeeb-ddd7535008c3

Andrew Smith


Phone:

(000) 000-0000

Email:

andrew_smith@example.com

Address:

287 Custer Street, Hopewell, PA 00000

Professional Summary

Trustworthy, dependable and hardworking executive assistant with the ability to learn quickly and solve problems without having to be micro-managed. Experience with scheduling, organizing, planning and writing emails. Known to go about and beyond what is expected of me to do a job well done. Have skills that go beyond my work experience from working for multiple families, not just as a nanny but as their house manager and personal assistant. Extremely dedicated and strive to always be my best. 

Employment history

Nov. 2019 – Present
Marcusmouth, North Carolina
Executive Administrative Assistant, Turner-Durgan

Treasured Vessels Foundation is a residential community in North Texas that operates as a clinically therapeutic aftercare program from survivors of domestic sex trafficking.
  • Create campaigns and emails for volunteers as well as set up business accounts. .
  •  Work with salesforce, quickbooks and Microsoft Office daily. 
  • Set up events and coordinate volunteers to make events go smoothly. 
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Open, sort, and distribute incoming correspondence, including faxes and email.

Jun. 2019 – Jul. 2019
Bogisichfort, Maryland
House Manager, Rippin, Ryan and Schoen

  • Help develop or monitor family schedule.
  • Assign appropriate chores and praise targeted behaviors to encourage development of self-control, self-confidence, and responsibility.
  • Perform housekeeping and cleaning duties related to children’s care.
  • Organize and conduct age-appropriate recreational activities, such as games, arts and crafts, sports, walks, and play dates.

May. 2018 – Jul. 2018
Rogerburgh, Kentucky
Nanny, Botsford, Lindgren and Cummerata

  • Communicate with children’s parents or guardians about daily activities, behaviors, and related issues.
  • Support children’s emotional and social development, encouraging understanding of others and positive self-concepts.
  • Help children with homework and school work.
  • Perform housekeeping duties, such as laundry, cleaning, dish washing, and changing of linens.
  • Organize and store toys and materials to ensure order in activity areas.
  • Accompany children to and from school, on outings, and to medical appointments.
  • Consult with parents, teachers, and other school personnel to determine causes of problems such as truancy and misbehavior, and to implement solutions.
  • Help develop or monitor family schedule.

Education

Jul. 2019
BBA: Business

  • Watsica University – West Dominique, South Carolina

Jul. 2013
Associate of Science

  • North Schroeder College – Greenholtstad, Pennsylvania

Skills

Attention to Detail
Expert

Organization
Experienced

Conflict Resolution
Skillful

Time Management
Experienced

Leadership
Skillful

Teamwork
Expert

Problem Solving
Experienced

Communication
Experienced

executive administrative assistant

  • Fulfilled customer orders, ensuring accuracy and timelines for over 200 orders/month
  • Trained new team members on orders fulfillment
  • Provide ongoing assistance to CEO
  • Assist team members with administrative tasks, and helped with team building activities

executive administrative assistant/office manager

  • Complete and mail bills, contracts, policies, invoices, or checks
  • Compute, record, and proofread data and other information, such as records or reports
  • Complete work schedules, manage calendars, and arrange appointments
  • Prepare meeting agendas, attend meetings, and record and transcribe minutes
  • Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors
  • Design, implement, or evaluate staff training and development programs, customer service initiatives, or performance measurement criteria
  • Plan for or coordinate office services, such as equipment or supply acquisition or organization, disposal of assets, relocation, parking, maintenance, or security services

executive administrative assistant/assitant controller

  • Conduct or coordinate audits of company accounts and financial transactions to ensure compliance with state and federal requirements and statutes
  • Supervise employees performing financial reporting, accounting, billing, collections, payroll, and budgeting duties
  • Receive, record, and authorize requests for disbursements in accordance with company policies and procedures
  • Evaluate needs for procurement of funds and investment of surpluses and make appropriate recommendations
  • Advise management on short-term and long-term financial objectives, policies, and actions

executive administrative assistant

  • Coordinated responses to emails and other correspondence to
  • Establishes and maintains various filing and records management systems.
  • Makes travel arrangements, itineraries, prepares compiles and maintains travel vouchers and records.
  • Operates standard office equipment.

executive administrative assistant

  • Train and assist volunteers on a weekly basis.
  • Assists with the establishments, revisions and maintenance of office procedures and policies.
  • Compiles and maintains records, statistical information, and reports.
  • Participates in and /or coordinates committees or task forces.

executive administrative assistant

  • Prepares agenda and collects materials for meetings, speeches, and conferences; takes minutes and keeps records of proceedings.
  • Coordinates and facilitates the Executives calendar to arrange appointments, meetings, and conferences.
  • Recommends actions to be taken on office expenditures such as equipment and supply needs.
  • Assists with preparation of the Department budget.

executive administrative assistant

  • Provide analysis of time and materials required to produce inventory in order to determine a product’s profitability.
  • Provide estimates of potential new products for review by executives.
  • Produces a variety of Yearly/Monthly reports, weekly dashboard, documents, charts, and graphs in final form.
  • Preparing updates for the Executive before each meetings

executive administrative assistant

  • Implemented CRM system and critical processes upon switching brokerages; aligning all sales workflow from client contacts to inventory management 
  • Plan and design offline advertising & promotional materials: flyers, brochures, business card 
  • Prepared 100+ transactions from point of sale to closing via zipLogix, manage and update listings on Multiple Listing Service (CRMLS) 
  • Acts as liaison between the administrator or executive, subordinates or others, by transmitting directive, instructions and assignments and following up on the status of assignments.

sr. executive administrative assistant

  • Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
  • Prepare, coordinate, manage and organize Board Meetings.
  • Coordinates office management activities for the administrator, executive or commission.
  • Compiles, assimilate, and prepare confidential and sensitive documents. 
  • Scrutinize incoming correspondence, documents for approval and reports for Executives
  • Receives and screens incoming calls and visitors, determines which are priority matters and alerts the Executives accordingly. 
  • Composes letters and memoranda in response to inquiries.

executive administrative assistant

  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Managed director’s calendar and prepared meeting agenda and materials.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Provided services to customers, such as order placement or account information. 

executive administrative assistant / property assistant

  • Provided administrative support to the Community Service Commander with all special events.
  • Assisted the Investigations Department which includes transcription of sensitive interviews, clerical tasks, and maintenance of sex offender files.
  • Prepared grant applications for the department and successfully secured a $98,000 IDOT Grant.
  • Assisted the Property Office with the entering and release of properties.

executive administrative assistant

  • Maintained the President’s calendar and scheduling all meetings and speaking requests; as well as schedule all doctor’s appointments and maintain records  
  • Developed actions plans to resolve problems and maximize productivity by 60% for the staff.  
  • Coordinated monthly staff meetings and events to increase moral.  
  • Helped drive 70% of representatives lead goals 
  • Managed email communications, as well as draft correspondence for internal and external stakeholders  
  • Managed bookings for all travel (flights, hotels, car rentals) for the VP. 

executive administrative assistant

  • Developed and distributed stewardship and fundraising material to churches around the United States.
  • Created and managed various fundraising campaigns for direct-mail and major donors.
  • Tracked contribution information using custom database management systems for individual donors and churches.
  • Answered telephones and provided information to callers, track messages and keep schedules for executives.
  • Established and managed paper and electronic filing systems, maintaining documents, vital records, correspondence and other material.
  • Arranged conferences, meetings, and travel reservations for office personnel.

executive administrative assistant

  • Serve as a link between the CEO and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
  • Confer with the CEO to develop or implement personnel policies or procedures.
  • Assign duties, responsibilities, and spans of authority to the computer technicians. 
  • Schedule and facilitate meetings related to information technology projects. 
  •  Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll and submission of statutory payments 

executive administrative assistant / travel coordinator

  • Travel Coordinator/Sales Assistant:Customer Contact
  • Product Documentation
  • Concur Travel Booking
  • Calendar Management / Meeting Coordination
  • Confidential Support

executive administrative assistant

  • Use computers for various applications, such as database or word processing.
  • Answer telephones and give information to callers, take messages. 
  • Greet visitors and handle their inquiries or direct them to the appropriate person(s).
  • Conduct research, compile data and prepare papers for consideration and presentation by executives and committees

executive administrative assistant

  • Create campaigns and emails for volunteers as well as set up business accounts. .
  •  Work with salesforce, quickbooks and Microsoft Office daily. 
  • Set up events and coordinate volunteers to make events go smoothly. 
  • Develop and carry out an efficient documentation and filing system 

executive administrative assistant

  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Make travel arrangements
  • Take dictation and minutes and accurately enter data
  • Monitor office supplies and research advantageous deals or suppliers
  • Produce reports, presentations, and briefs

executive administrative assistant

  • Answering calls and directing them to the appropriate department.
  • Assisted potential employees in the application process
  • Daily paperwork.
  • Entering and filling necessary documents into internal CRM (I-9, Background Checks, Drug testing, etc.).
  • Overlooking and guiding qualified applicants in application and testing process/  job placement according to employers requirements and needs 
  • Bi-Weekly cold calling 

executive administrative assistant

  • Organized and maintained President’s calendar and assisted VP & Senior Level Designers with event schedules.
  • Transcribed Project Meeting notes to send to clients and designers. 
  • Registered staff for events and schedule meetings with clients and vendors. 
  • Flight/Hotel arrangements for President.
  • Organized in-house meetings, webinars, and lunches – catering, equipment and material.
  • Assisted payroll with revising timesheet on a weekly basis as well as entering Expense and Reimbursement bills.
  • Client invoicing.

executive administrative assistant

  • Set up and manage paper and electronic filing systems, recording information, updating paperwork, and maintaining documents, such as attendance records, correspondence, or other material.
  • Greet visitors and callers, handling their inquiries and directing them to the appropriate persons according to their needs.
  • Supported executive director with schedule requests and preparing expense reports and reimbursements
  • Provided complete administrative support; multiple phone lines, processing and distributing mail, enrollment verifications, ordering and distributing uniforms, managing office supplies, heavy filing and proctoring exams

executive administrative assistant

  • Maintain executive appointment schedule by planning and scheduling meetings conferences,  teleconferences and travel
  • Fielded general inquiries and transmitted to the appropriate person
  • Prepared and edited daily operation and sales reports and presentations
  • Support human resources with onboarding of new employees
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work

executive administrative assistant

  • Maintain scheduling and event calendar
  • Schedule and confirm appointments for the Chief Executive Officer
  • Coordinate conferences, meetings, or special events, such as fellowships and conferences.
  • Establish work procedures or schedules and keep track of the daily work of The CEO.

executive administrative assistant / human resources coordinator

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Interview job applicants to obtain information on work history, training, education, or job skills.
  • Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.