senior document controller
- Handling admin/clerical works.
- Handling drawing project and private & confidential document.
- Doing Filing, Photostatting and Scanning.
- Responsible to Control all the incoming, outgoing and internal correspondence.
- Receiving, Verification, Internal Circulation and Submission process for Design, Technical & Engineering document related matters.
- Creation of system based number referencing for Correspondence & Document for the project.
- Assist in preparing monthly Interim Payment Certificate (IPC) to subcontractor
document controller
- Check for accuracy and edit files, like contracts, Agreements etc.
- Review and update technical documents.
- File documents in physical and digital records.
- Maintain confidentiality around sensitive information and terms of agreement
- Prepare ad-hoc reports on projects as needed.
- Coordinating with every departments and with their employees for documentation.
document controller
- Established software compatibility for products by developing program for modification and integration.
- Keep track of records on the use of equipment
- Determine production schedules and staff requirements necessary to ensure timely delivery of services..
- Distributed project related copies to internal teams.
- Develop manuals, workbooks for the use of production materials .
document controller
- Responsible to manage and maintain an efficient document management system for Projects.
- Manage easy retrieval of documentation from document management system.
- Log, distribute and track correspondence, transmittals and documents.
- Provides materials, equipment and supplies by directing receiving, warehousing and distribution services.
- Controls inventory levels by conducting physical count, reconciling with data storage system.
- Responsible for the day-to-day administration and management of the project file including coordinating all projects documents transaction and recording.
- Maintains physical condition of warehouse by planning and implementing new design layouts.
document controller
- Responsible for overall coordination of controlled documentation within the company.
- Expedites review, signature approval, and release of contractor, supplier and internally produced project documents.
- Maintains files and computerized indexes for all documents. Generates electronic/hardcopy reports as needed by GE, the project or management.
- Prepares transmittals for construction and engineering documents and requisitions.
- Performs other administrative responsibilities associated with the project as may be appropriate
document controller
- Communicate consolidated responses of submittals to contractors and consultants so that project details are clear.
- Being adaptable and willing to handle last minute requests, alternate trip planning, or emergency response
- Coordinate submittals ensuring receiving procedures are adhered to and reminders are sent in order that deadlines.
- Analyse technical documents (e.g. specifications, calculation notes, drawings)
- Ensure that all documentation handled is approved and signed so that processes are followed and the information is directed to the necessary persons.
- Organize meeting schedules, training requests and travel for all managers to ensure the smooth running of the department.
- Scheduling and writing the progress reports
document controller
- Responsible for all incoming and outgoing correspondence.
- Open, read, route, and distribute incoming mail or other materials and send routine letters.
- Responsible for updating of all registers
- Store completed documents in appropriate locations. (Both ongoing and archiving documents)
- Sort and distribute incoming email correspondence.
document controller / procurement secretary
- Received documents related to Procurement and Quality/Inspection from the contractor that requires review and approval.
- Summarized the numbers of received and outstanding documents for review of the team.
- Managed and updated the registers of incoming and outgoing letters and transmittals.
- Coordinated with contractor project document controller regarding the discrepancies of the submitted documents.
- Drafted letters and transmittals in response to the submitted documents.
- Issued updated logs to the team every week and if required.
- Managed filling system, electronic and hard copy, in the shared folder for quick reference.
document controller
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Maintain updated records of all approved documents and drawings and their distribution clearly.
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- Maintain the files and control logs as required by the project.
- Liaises with Client / Contractor / Subcontractor.
- Reports on the progress of documents.
- Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.
document controller
- Performed responsibilities of file migration and assisted in auditing
- Performed activities of quality control of documents and validation of test reports
- Maintained and retrieved data in and from spreadsheets
- Minimized risk impact on losing documents and maximized project opportunities
document controller
- Classify, sort, and categorize documents in alpha-numerical order
- Control issuance of documents and seek proper approval for the same from senior authorities
- Review completeness, accuracy, and authenticity of documents
- Perform quality check on documents by following document control processes
document controller
- Managed electronic filing systems, recording information, updating paperwork, and maintaining documents
- Maintained schedules and event calendars.
- Operated electronic mail systems and coordinate the flow of information, internally and with other organizations.
- Control all reference number for outgoing correspondence before submit the letter .
document controller
- Perform routine administrative tasks as required
- Every shop drawings issued by site must be through the document controller to be submitted to the consultant/main contractor according to the procedures set out by the company’s management.
- Check all memo, notification of penalty (NOP), stop work order (SWO) and non – conformance report (NCR) and closed the documents based on the description works by finish before due dated on the document.
- Check Site Daily, update into Manpower & Machineries for progress report to submit to Main contractor .
document controller
- Apply work permit for contructor before they enter the side.
- Propose and Discuss with maintenance office to get their access before team start work.
- Develop and maintain Document Control policies andprocedures to ensure records/documents are appropriately managed
- Archive records for completed projects
document controller
- Savy and up to date knowledge of internet management and social media utilization.
- Prepare weekly and monthly drawing audits and report results to Management
- Manage directory structures for storing and filing electronic drawing files
- Communicate with client, architect, consultants and external subcontractors regarding project documentation
document controller
- Construction drawings Numbering, sorting and submitting to client for review and approval.
- Issued for contrcution (IFC) drawing list
- Red mark up drawing list
- Final as build drawing list
- Cross check IFC and As built drawing and co-ordinate with consultant, technical teams.
- Prepare electronic copy for red mark, IFC and As-build and Handling over to Site Manager/Project Manager
document controller/ marketing incharge
- Applying and issuing the port passes for technicians and employees.
- Applying and renewing port licenses , tendency contracts and Ejari.
- Documenting all service licenses and approvals in the ERP.
- Expert filing and document control.
document controller
- Store and maintain company documents in both electronic and physical forms
- Developed the Document Control Procedure.
- Scan, image, index, and organize documents project wise
- Follow process and principles of company’s document lifecycle procedures .
- Coordinated with the project team member.
- Archive, control, and retrieve records as and when needed
- Keep records of project details, meeting minutes, technical specifications, drawings, etc.
document controller
- Prepare ad-hoc reports on projects when required
- Supporting the sales team on quotation ,procurement and invoicing.
- Monitoring all the stages of services and trading provided by the organization.
- Direct feedback collection and documenting the details from vendors and clients.
document controller
- Ensure that project documents follow the company’s standards, stay maintained and accurate and are available to all employees and managers who need them.
- Compile and filling all necessary permits and licenses ,ex :permit to work (PTW) applied by PICOW.
- Handling work with technical documents like blueprints and reports.
- Perform tasks uploading documents and drawings, editing, printing and distributing them to related person in charge.
- Keeping files organized by projects.
- Uploading documents/drawings to the web system (Aconex).
- Update all the Outgoing/Incoming document and drawings ex Subcontractor’s Technical Submittal (STS), Subcontractor’s Technical Query (STQ), Site Instruction Notice (SIN), Technical Submission, Request for Inspection, Request for Information, Method Statement, Material Approval and Construction / Draft Drawing.
document controller
- Responsible for document and records management.
- Performed document evaluations prior to submission and distribution.
- Tracked and monitored project documents.
- Prepared “As-built” documentation for project document handover.
document controller
- Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.
- Facilitated submission of all documents to respective departments through regular audits on corporate documents.
- Scrupulously evaluated and validated all documents to enable document control.
- Implemented submission of all documents within time and quality parameters.
- Ensured adherence to established operating procedures during documents submission.
document controller
- Prepare templates of job contracts, LPOs, invoices, supplier contracts
- Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures in accordance with company procedures.
- Keeping correspondence with suppliers
- Conduct searches to find needed information
- Arrange travel reservations for office personnel.
document controller
- Provide services to client, such as complete document (report, printed document)
- Take part and update on equipment information and matters arrising before submit document to client.
- Respond in timely manners to informations search general project request for support form project.
- Other tasks as assigned by Document Manager
document controller
- Manage all project correspondence with Client and Key Stakeholders
- Upload all project documentation into relevant systems(Teambinder Lotus Notes)This included all Environmental documentation, Safety documentation and Project Drawings
- Ensure the latest up to date Drawings were issued from Planning and Methods team to Site personnel and marked for construction and latest revision
- Collate time sheets into a spreadsheet for finance gathering all required information from site personnel.
document controller
- Organized and reviewed project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures .
- Coordinate all activities related to the Document Control procedure ,including technical documents , drawings , and commercial correspondence.
- Input document data into the standard registers ensuring that the information is accurate and up to date.
- Generate the various document control reports as required.
- Typing of site documents ,and follow up of all the site needs.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
- Maintain updated records of all approved documents and drawings and their distribution clearly .
document controller
- Compile and evaluate statistical data to determine and maintain quality and reliability product.
- Planning work assignment in accordance with working performance,machine capacity production schedule or anticipated delay.
- Interpret engineering drawing,schematic diagrams and confirm with management or engineering staff to determine quality and reliability standards.
- Read worker logs processing sheets or specification sheets to verify that records adhere to quality assurance specification.
- Observed worker using equipment to verify that equipment is being operated and maintain according to quality assurance standards.
document controller , procurement officer
- Update the documents on both soft and hard copy
- Upload the documents to P6 sever/EPMS sever
- Review and updated document control process/procedure if any changes
- To control the obsolete document according to control of record procedure
document controller
- Review and interpret plans, blueprints, site layouts, specifications, or construction methods to ensure compliance to legal requirements and safety regulations.
- Issue MRB status reports to client (IPMT) as well as to internal team (PEPI) weekly.
- Perform other related duties incidental to the work described in support of the department
- Adhering to workplace procedures and practices
document controller
- Receive, record, rename, distribute and file all technical documentation and their associated forms of transmission to ensure quality control processes
- Maintain quality control of the recording of all design reviews and iterations of all technical documents to ensure project parties are working from the correct revision
- Saving all received information into the office electronic filing system
- Responsible for the distribution of all project documentation pre-construction, during and post construction phases, as directed by the project team
- Responsible for the creation and issuing of project transmittals for each individual project list
- Manage company-wide drawing reproduction and facilitate and monitor circulation/distribution of documents and transmittals.
- Responsible for maintaining drawing information and generating reports in QDMS