63af10ad-34b7-468e-bbb2-6a2de9758ffc
Andrew Smith
287 Custer Street, Hopewell, PA 00000
andrew_smith@example.com
(000) 000-0000
Professional Summary
Tenured administrative professional with extensive experience providing support to the Chief Executive Officer of a multi-million-dollar organization. Analytical, detail-oriented leader adept at multitasking within a fast-paced environment. In-depth knowledge of standard office procedures, software, and machines; proficient use of Microsoft Office Suite, scheduling software, the internet, and database software.
Employment history
Document Controller, Kreiger LLC. Hagenesfurt, Indiana
Apr. 2020 – Present
- Use computers for various applications, such as database management or word processing.
- Create, maintain, and enter information into databases.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.
Assistant Buyer, Bradtke LLC. Port Stephanie, Alabama
Jul. 2014 – Sep. 2016
- Resolve customer complaints regarding sales and service.
- Direct and coordinate activities involving sales of manufactured products, services, commodities, real estate or other subjects of sale.
- Plan and direct staffing, training, and performance evaluations to develop and control sales and service programs.
- Direct, coordinate, and review activities in sales and service accounting and recordkeeping, and in receiving and shipping operations.
Document Controller, Spencer and Sons. East Kirk, Idaho
Oct. 2009 – Sep. 2010
- Use computers for various applications, such as database management or word processing.
- Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
Education
East Cassin, South Aleshiaport, Wyoming
Bachelor of Arts, Commerce, Oct. 2015
Southern Waelchi, O'Connertown, North Dakota
Diploma In Fire And Safety Engineering, Fire And Safety, Nov. 2007
Skills
Data Organization and Storage
Communication Skills
Software Skills
M.S. Office
1077ba8e-8aba-4a95-8860-714e73579b53
Andrew Smith
287 Custer Street, Hopewell, PA 00000
andrew_smith@example.com
(000) 000-0000
Professional Summary
Innovative, forward-thinking Human Resource & Documentation with over 5 years of experience in the areas of performance management, benefits administration, hiring, employment law, and compensation and wage structure. Ensure proper organization and security of documents (paper and electronic). Success developing and executing new hire orientations, maintaining employee databases and human resource information systems, and investigating employee grievances and providing appropriate resolutions.
Employment history
Document Controller, Mann, Wyman and Wolf. Jacobfurt, Connecticut
Nov. 2017 – Present
- Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.
- Facilitated submission of all documents to respective departments through regular audits on corporate documents.
- Scrupulously evaluated and validated all documents to enable document control.
- Implemented submission of all documents within time and quality parameters.
- Ensured adherence to established operating procedures during documents submission.
HR Assistant, Bogan, Crooks and Schaefer. East Mirellahaven, Illinois
Jul. 2015 – Mar. 2016
- Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
- Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
- Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
- Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
- Hire employees and process hiring-related paperwork.
- Schedule or conduct new employee orientations.
- Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
Education
The Wisconsin Institute, Prohaskaland, Tennessee
High School Diploma, v, Feb. 1999
Skills
g
Beginner
g
Beginner
g
Novice
b883a709-7962-44aa-9f7f-8e868e4e0c40
Andrew Smith
287 Custer Street, Hopewell, PA 00000
andrew_smith@example.com
(000) 000-0000
Professional Summary
I possess more than 3 years of progressive experience working in the construction industry in an administrative capacity as well as a career spanning over 10 years.
I have handled document control for up to 14 live projects at one time and have commercial experience on projects such as multi-use buildings, apartments, shopping centres, universities, leisure centres, schools and churches.
I am a skilled and professional administrator with a proven track record of maintaining documents as per the established procedures and guidelines and work effectively both independently and as part of a team.
I have been involved in all aspects of a project’s life cycle from tendering through to construction and completion.
My main focus is to perform tasks efficiently and effectively for clients and team members and am always willing to take extra responsibility in order to get the job done.
I am a dedicated and well-organized administrator with in-depth technical knowledge and high level attention to detail.
Employment history
Document Controller, Schoen-Goldner. Huelside, Oregon
Jul. 2015 – Apr. 2017
- Receive, record, rename, distribute and file all technical documentation and their associated forms of transmission to ensure quality control processes
- Maintain quality control of the recording of all design reviews and iterations of all technical documents to ensure project parties are working from the correct revision
- Saving all received information into the office electronic filing system
- Responsible for the distribution of all project documentation pre-construction, during and post construction phases, as directed by the project team
- Responsible for the creation and issuing of project transmittals for each individual project list
- Manage company-wide drawing reproduction and facilitate and monitor circulation/distribution of documents and transmittals.
- Responsible for maintaining drawing information and generating reports in QDMS
- Prepare weekly and monthly drawing audits and report results to Management
- Manage directory structures for storing and filing electronic drawing files
- Communicate with client, architect, consultants and external subcontractors regarding project documentation
- Develop and maintain Document Control policies and
procedures to ensure records/documents are
appropriately managed - Archive records for completed projects
- Perform routine administrative tasks as required
Contracts Administrator, Rosenbaum-Schumm. Marksville, Hawaii
May. 2012 – Jun. 2012
- Manage and process daily construction reports and dayworks sheets
- Document control for all client contractual documentation
- Manage and process monthly claims
- Administration and timely return of retention and bank guarantees
- Manage subcontractor insurances, monitor/follow and report back to project management team
- Arrange, attend and prepare documentation including agenda/minutes of all weekly construction and monthly management meetings.
- Provide administrative and secretarial support to the Management Team
- Maintain document register for each project
- Receive, register and log technical drawings
- Distribute drawings to relevant personnel, sites and subcontractors
- Liaise with engineering personnel and drawing originators to resolve issues
- Maintain Head Office sets of drawings
- Assist in training of staff
- Liaise and travel to site as required
- Manage subcontractor agreements
- Manager and process subcontractor claims.
Project Administrator, Altenwerth LLC. East Leo, Michigan
Oct. 2011 – Mar. 2012
- Measure KPI’s of claims and cost for Project Managers
- Document control for all client contractual documentation
- Manage and process monthly claims
- Manage and process invoices
- Administration and timely return of retention and bank guarantees
- Manage subcontractor insurance status, monitor/follow and report bank to project management team
- Produce monthly reports for KPI follow up
- Maintain and update retention details in Timberline
- Undertake ad hoc tasks and duties as directed.
- Provide administrative and secretarial support to the Regional Manager and Project Management Teams
- Maintain document register for each project
- Receive, register and log technical drawings
- Distribute drawings to Project Manager, Project Engineer, Sites and Subcontractors
- Liaise with engineering personnel and drawing originators to resolve issues
- Maintain Head Office set of drawings
- Assist in training other project staff in QDMS (Document Management System)
- Interpret monthly cost reports
- Able to work efficiently and to deadlines
- Monitor and coordinate incoming telephone calls, mail and emails
- Enter invoices into financial software system (Timberline) on a daily basis
- Raise purchase orders, source approval and process invoices in a timely manner
- Liaise and travel to site as required
- Liaise with company vendors on setups and fielding general payment enquiries
- Manage Subcontract Agreements
- Manage and process Subcontractor monthly claims
- Manage and enter monthly accruals.
Cash Management Officer, Kuhic, Kub and Rolfson. Maymeberg, Ohio
Sep. 2008 – Oct. 2008
- Upload daily bank transactions
- Generate daily cash flow reports and issue to relevant departments
- Finalize the monthly accounts to produce bank reconciliation
- Journals clearing and updating spreadsheets
- Posting journals to general ledger
- Provide statements to relevant departments
- Allocation of payments and cheques
- Foreign currency payments
- Process inter-company cash flow transfers
- Forecast and process payment runs, ensuring remittance is provided to vendor
- Cash flow forecasting
- Reconciliation of general ledger
- End of month reporting
Accounts Receivable/Accounts Payable Officer, Veum-McClure. Lake Maria, Wisconsin
Jan. 2007 – Aug. 2007
Accounts Receivable
- Daily AUD bank reconciliation
- Allocation of payments and cheques
- Daily update and distribution of debtors report for invoices <$100,000
- Update debtors report weekly
- Process weekly sales invoices and bank charges
- Enter USD sales receipts weekly
- Update and distribute weekly and EOM aged debtors report
- Daily banking of cheques
- Lease Payments
- EOM reconciliation of all bank accounts
- Foreign currency payments
- Complete ABS surveys
- Credit applications
- Quarterly royalties return
Accounts Payable
- Setting up and maintenance of vendor accounts
- Processing of invoices with and without purchase orders
- Production of weekly and monthly EFT/Cheque runs and adhoc payments
- Reconciliation of monthly creditor statements
- Stock and non-stock accruals
- Petty cash
- Filing of all accounts related paperwork
- End of month reporting
- Dealing with queries in relation to creditor accounts on a daily basis
Accounts Payable Officer, Considine, Mraz and Braun. Hahntown, Montana
Jul. 2005 – Oct. 2005
- Setting up and maintenance of vendor details
- Processing of invoices with and without purchase orders
- Processing of invoices relating to job costing
- Production of weekly and monthly EFT/cheque runs and other adhoc payments
- Set up intercompany cash flow transfers
- Processing staff expenses
- Prepare hire purchase contract (certificates of currentcy, signatories, initial deposits, reporting for group accounts – calculate interest, amortization and repayments)
- Maintain company asset register and categorize hire purchase contracts
- Credit applications
- Reconciliation of monthly creditor statements
- Telstra reporting
- Maintenance of Telstra accounts (all landline, mobile and satellite phones)
- Petty Cash
- Filing of all accounts related paperwork
- Co-ordinate and collate end of month board papers
- Assistance with coverage/relief with other positions in the finance department and as required.
Accounts Payable Officer, Leffler-Wiza. East Frankiemouth, Michigan
May. 2004 – Jun. 2004
- Setting up and maintenance of local and overseas vendor details
- Process of local external invoices with and without purchase orders
- Processing of foreign currency invoices
- Processing of invoices relating to job costing
- Production of weekly and monthly EFT/cheque runs and other adhoc payments
- Statement reconciliations
- Direct credit payments for overseas transactions
- Ordering of office stationery and office consumables
- Filing of all accounts related paperwork
- Assistance with coverage/relief with other positions in finance department and reception as required
Education
The Koelpin, Edmundville, Wyoming
Diploma in Human Resources
Southern Johns College, Lake Dori, Maine
Certificate IV in Frontline Management, 2011
Smith College, Haywoodville, Georgia
Certificate II in Hospitality, 2010
Northern Steuber University, Lake Consuelomouth, Indiana
Certicate III in Financial Services, 2006
Languages
Indonesian
English
Skills
Microsoft Office Suite
Adobe Acrobat
Document Management
QDMS
Accuracy and attention to detail
Organisational and time management
Communication
Problem Solving
document controller
- Receive, distribute and file incoming/outgoing documents.
- Keeping latest revisions of project drawings, specifications, and documents in soft and hard copies.
- Handling project managers’ requests from document control section (searching documents, printing, scanning, preparing reports and presentations etc…)
- Create software applications that assist in documents control, and provide easy and useful reporting.
- Preparing orders for printing, scanning, binding….. and following up to get the materials on time, and in good quality.
document controller
- Processed all incoming and outgoing project documentation and correspondence using the Aconex/Oracle Document Control Database.
- Update daily Document Control Log sheets for all outgoing and incoming documents.
- Closely interfaced with Main Contractor for all outgoing as well as incoming documents with regards to the current status.
- Inputted all data to database related to document receiving & tracking, documents & shop drawings transmittal and submittal
- Set up and managed paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. all document classification, sorting, filling to specific box file, and retrieval of document in accordance to project document indexing and filing system.
- Maintained staff attendance and control staff requirements.
- Drafting of outgoing correspondence as provided by Project Manager and email to Head Office for further review and finalization.
senior document controller / im specialist
- Implement project filing system using online document control systems (Aconex, Primavera,), or standard filing system based on structured folders and metadata sheets.
- Develop document control procedures and policies in consulting with project managers and other team members, in order to achieve the business needs.
- Administer, provide training and support for the users of the online document management system.
- Conduct internal auditing for project sites, to ensure that procedures are applied.
- Making Backup of the site data on weekly basis.
- Preparing metadata sheets and leading the bulk upload of documents to online Document Management Systems like Aconex, Project Wise…..
- Prepare and administer the Master Drawings Register, RFI Log, NCR Log, Submittals Log, Correspondences Log, Workflows…
document controller
- Checked all types of documents, including blueprints and drawings for accuracy and completeness
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions
- Monitored due dates and deadlines and worked to submit all documents on time or early
- Managed technical documentation flow of engineering, project management and construction activities
- Carefully reviewed all documents and reports for completeness and accuracy
document controller/admin/ secretary
- Reports directly to Project Director.
- Receiving all Incoming correspondences including Letters, Submittals, MAR’s, Inspection Requests, MDS etc. from the Contractor.
- Receiving all Incoming correspondences including Letters, Memos etc. from KOC.
- Submitting all SSH correspondences to KOC.
- Create and maintain SSH document numbers including client and sub-contractor’s numbers, by establishing document info records
- Receiving & dispatching of all signed project documents, including letters & transmittals.
- File in appropriate folders on computer.
senior document controller
- Working as a DATA Entry for the important information and progress of the MEP Dept (Electrical & Mechanical).
- Responsible for collecting the needed data of the man power working in MEP Dept (Electrical & Mechanical).
- Collecting needed data for production progress
- Responsible for CSA (Clearance for subcontractor activity )+ CIR (Contractor inspection request )+ CCL (Ceiling Closure checklist inspection)
- Extract data from AutoCAD drawings
document controller/administrator
- Responsibilities as a Document Controller/Administrator include dealing with all staffs at the site as per instructions from Site Office (Office Manager, Project Director, Project Manager, Operation Manager).
- Collection of Transmittals, Drawings, advanced copies material transmittal, method of statements, shop drawing submittals and other documents from site office (Tech Dept.) Verify incoming documents, check the accuracy of transmittal notice (Drawing/Document title, number and revisions, Registration and Distribution of the same on time. Maintaining log sheet for incoming transmittals. Updating the log file on time. Filing of documents both hard and soft as per requirement.
- Supporting QA/QC Team: Submission of Inspection Requests, RTPs, Handing Over, MIRs to Technical Department.
- Assisting the Technical Team.
document controller
- Coordinated with other document controllers if required to submit the document with a huge file.
- Ensured that the documents are within the standard of the client.
- Participate actively to control/monitor the management system Risks associated to his work activities.
- Aware of the Customer Requirements (where relevant)
senior document controller
- Manage and oversee documents for a particular project or for an entire organization. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
- Document preparation & follow up
- MEP, Accommodation & FM Department schedule & Checklist preparation & maintains accordingly.
- All camp documents handling.
- Aware and get involved in achievement of CTC integrated Management system objectives and targets.
- Understand the importance of conformance to the CTC QHSE Policy and IMS procedures.
- Participate actively to achieve Quality objectives related to his work activities.
document controller
- Data Organization and storage knowledge.
- Proficient in computer software programs such as, word processors, spreadsheet programs, and database systems
- Responsible for the timely, accurate and efficient preparation and management of documents
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.
document controller
- Assigned under Project Control manager.
- Uploaded incoming client comments in the system used by the company and verified documents for issuance.
- Managed a log of all incoming and outgoing documents and letters and their corresponding status.
- Checked the status of all documents to issue for the day as advised by different department heads.
- Prepared transmittal for the documents for issuance to the client.
- Maintained filing system of documents in both soft and hard copies for audit and reference.
- Issued hard copies of documents as requested by the project managers.
document controller
- Posses high level of competence using Microsoft Office Suite particularly SharePoint, PowerPoint, Word and Excel.
- Collect the cell availability KPI
- Prepare the KPI graph with pivot and insert to the template
- And Upload Commissioning Report on UT tracker
document controller
- Check Do list every day. Then, request radio data to RF team
- Submit the Change Request to Customer and update the status
- Send beaming report and alarms monitoring report
- Prepare RAN Document Data and send to Subcon
- Checking external alarm for integrated sites
- Taking the necessary screen shots from EMS sever
- Insert the screen shots to the commissioning report template
document controller
- Create device master file of each product type.
- Monitor and ensure that external documents issued by customer is controlled and updated.
- Monitor and ensure that all internal documents created by originator is controlled and updated.
- Retrieve obsolete documents to concerned area when revised documents already issued.
- Monitor and archive obsolete documents as per required retention period.
- Conduct yearly review of all controlled documents.
- Ensure that the archive documents & records is readily identifiable, retrievable and safely stored.
document controller
- Organize and review project deliverables with the engineering team and monitors quality to ensure all documents conform to established standards and procedures.
- Builds (VMC) vendor mechanical catalogs and (MRB) manufactures record books
- Responsible of scanning, assessing and recording documents for key legal and financial transactions into an EDMS in a timely and accurate manner.
- Tracks review and ensures response times from documents and correspondences from client as defined in contract.
- Prepares and manages a Technical Query (TQ) register (site)
- Provides reports from the EDMS and assisting in expediting internal reviews.
- Provides document management support to project participants including support to external users (bidders, vendors, contractors, consultants and client).
document controller
- Perform document control of the Integrated Management System. Including managing document revisions, approvals, document names and numbers.
- Maintain the Intranet Site by posting and updating documents and information.
- Identify and suggest solutions to gaps in the Integrated Management System.
- Create and support maintenance of management system documents and procedures coordinating with various document owners as required.
- Perform System Administrator functions for QHSE Databases and the Company Intranet.
- Develop and implement strategies for ensuring the latest versions of IMS Documents are being continuously used in all CME locations.
- Provide support for monitoring, maintaining and implementing the Integrated Management Systems to ensure compliance in accordance with applicable regulatory agencies (e.g. IADC, ISO, local governments, etc.).
document controller
- Filling drawings based on type of drawings with numbering file.
- Every shop drawings issued by site must be through the drawing controller to be submitted to the consultant according to the procedures set out by the company’s management.
- Always notify the site supervisors of any drawings that arrive at the site According to their type of work and provide them with copies that have been included with the cops either for construction or for knowledge only.
- Provide to each sub-contractor a copy of the drawings according to the types of work that have been included with the cop for construction or for information only.
document controller/ accounting staff
- Maintains & update records of clients/company for accounting requirements for BIR, SSS, PHILHEALTH, Pag-ibig (HDMF) & Municipal requirements.
- Performs various errands for official business activities, social affairs, and other miscellaneous tasks (client visit / collection/ signature of client as required to their compliance etc.)
- Performs other related duties as required.
- Handling drawings by type of drawings either infra works or railway Works.
document controller
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Maintain the files and control logs as required by the project.
- Aconex Operator ” 4 Account ”
- SNAGR Operator
document controller
- Archiving /Scanning/Printing – Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)
- Archiving /Scanning/Printing – Renaming, recording and filing incoming hard copies of drawings (Internal and External)
- Ensuring all management system documentation is the current version and easily accessible
- Recording, checking and tracking all incoming and outgoing project documents
- Processing and recording incoming and outgoing vendor data and engineering design drawings
- Maintaining document logs for correspondence, material approval submitting, shop drawing, RFI (incoming & outgoing)
- Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room
document controller/draughtman
- Performs the necessary filing and assists qaqc engineer in documentation control.
- Always update outgoing and incoming correspondence, circulate and filling.
- Update all the Outgoing/Incoming documentation ex Technical Submission, Request for Information, Method Statement, Material Approval and Construction / Draft Drawing.
- Cross reference of all project tags on drawings and in documents.
- Ensure document management accordingly to established procedures or standards (Document numbering, formats, issuance, review, dispatch and recording).
- General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
- Ensuring that every drawing that received on the site has a cop certified by the management and confirmed by letter that the drawing has been submitted to the client.
document controller
- Manage to handle minor role as Assistant Quantity Surveyor.
- Prepare contracts and negotiate revisions, changes and additions to contractual agreements with consultants, suppliers and subcontractors.
- given to the appropriate staff, subcontractors and suppliers as applicable
- Maintain updated records of all approved documents and drawings and their distribution clearly
document controller
- distributing all isometrics & workshop documents,
- making purchase requisitions for Workshop,
- electronic filling and manual filling, document management and cancellation of superseded isometrics And documents,
- Implemented submission of all documents within time and quality parameters
document controller
- The Senior Document Controls Clerk will be the Document Control representative in the Project Field Office.
- Responsible for gathering the necessary documents, reports, and correspondence and for maintaining an up to date document library.
- Receives all incoming documents. Determines filing category and makes input to the automated document/drawing control databases.
- Maintains the organization’s suspense system. Advises management on outstanding suspense’s.
- Records all dispatched documents in the document/drawing control systems.
- Retrieves documents and maintains the automated distribution log.
document controller
- Doing administration for department in arranging documents to circulate for signature (internal & external (to Site Office))
- Manage to arrange/order the stationeries needed for own department (Contracts & Commercial Dept.)
- Guiding the DA (Autism) staff in handling task/job
- Assist in preparing Minor Works Order (MWO) to sub-contractor for payment purposes.
document controller/ executive personal assistant
- Manage and oversee documents for a particular project and ensure the proper documents are created and signed.
- Control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams.
- Compile the budget & cost control documentations
- Checking all the procurement of subcontract works done by QS to ensure they follow the ISO procedure.
document controller / office staff
- Develop and implement processes related to document control and management.
- Checking quality of documents.
- Monitoring processes & Setting up project filling systems.
- Teaming up with other documentation groups.
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence in Aconex.
- Generate the various document control reports as required. Typing of site documents, and follow up of all the site needs
- Makes sure that controlled copies of latest approved documents and drawings are