85a71813-db31-4ba7-9544-6f3ead757b2c

Andrew Smith

287 Custer Street, Hopewell, PA 00000
[email protected]
(000) 000-0000

Professional Summary

Trustworthy, dependable, Administrative Assistant with 34+ years of experience providing ongoing administrative support to executive management and boards of directors and an in-depth knowledge of standard office procedures and software.  Polished, professional disposition with excellent communication and organizational skills.  Excellent listening skills, lending an empathetic ear and maintaining confidentiality.  Pleasant, inviting phone voice.  Detail-oriented leader adept at multitasking.  

Education

Western Mississippi University, Joettabury, Pennsylvania
High School Diploma, College Prep Classes

Sipes College, Mosheshire, Minnesota
Certified Professional Secretary Courses

The Nader, Brunomouth, Kansas

Employment history

Corporate Secretary, Yundt-Walsh. Watersburgh, Texas
Jul. 2018 – Dec. 2018
  • Coordinate investor presentations, focus group meetings, luncheons, and conference calls, preparing event materials such as flyers or invitations.
  • Identify potential investors, using advertising campaigns, mailing lists, or personal contacts to solicit sale of stock through initial public offering to capitalize the bank.
  • Provide timely responses to requests for information.
  • Establish and maintain system for keeping shareholder and other investor records.
  • Review all stock transactions to ensure accuracy of information and conformance to governing agency regulations.  
  • Receive and escrow funds from stock sales.
  • Evaluate and negotiate with vendors for transfer agent services, stock tracking software, and Board portal.
  • Evaluate core banking systems.
  • Take dictation by hand or machine and transcribe information.
  • Attend meetings to record minutes, compose and distribute to directors in a timely manner.
  • Type, format, proofread, and edit correspondence and other documents.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives and board of directors.
  • Maintain all corporate records, including Operating Agreement, Employee Agreements, lease agreements, and other contracts and corporate filings.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Assist in the interviewing and recruitment of employees. 
  • Maintain personnel files.
  • Maintain key assignments.
  • Coordinate with vendor for employee benefits.
  • Implement new-hire on-boarding program.
  • Provide input on the development of policies and procedures.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Open, read, route and distribute incoming mail or other materials and answer routine letters. 
  • Coordinate the flow of information internally or with other organizations.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Prepare and process expense reports.
  • Perform general office duties, such as ordering and maintaining supplies, filing, copying, scanning, and retrieving documents, records and reports.
  • Arrange for necessary maintenance or repair work.
  • Greet visitor or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Provide clerical support to executive management team.
  • Coordinate disposal of assets.

Executive Assistant to the President & CEO, Hane Inc. Zulauffort, Minnesota
Mar. 2016 – May. 2017
Performed duties described above and also the following:  

  • Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
  • Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
  • Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.
  • Identify staff vacancies and recruit, interview and select applicants.
  • Administer compensation, benefits and performance management systems.
  • Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion and employee benefits.
  • Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
  • Hire employees and process hiring-related paperwork.
  • Maintain and update human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
  • Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate.
  • Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, or employee referrals.
  • Review and coordinate curriculum for employee and director training for compliance with regulatory standards.
  • Review time sheets, verifying attendance, hours worked, and any pay adjustments.
  • Track leave time, such as vacation, personal time off, and disability leave.
  • Process paperwork for new employees and enter employee information into payroll system.
  • Complete, verify, and process forms and documentation for administration of benefits such as retirement plans and medical insurance.
  • Process payroll.
  • Plan and organize special events, such as annual shareholders’ meeting, annual pig picking, distribution of gifts to customers and potential clients.
  • Coordinate marketing/advertising.
  • Create monthly and quarterly bank performance reports. 
  • Coordinate special programs, such as the “blueharbor moment”, United Way campaigns.

Vice President & Corporate Secretary, Davis-Sporer. Streichburgh, Oklahoma
Oct. 2004 – Feb. 2010
Many of the duties performed above were performed at Yadkin Financial Corporation, its wholly-owned subsidiary, Yadkin Bank, excluding human resources, and including liaising between management, the board of directors, and the company’s legal counsel, communicated with and pulled information for auditors (internal and external) and regulators on a regular basis.  I also supervised an administrative assistant and receptionist.  

Yadkin Financial Corporation/Yadkin Bank was formerly known as Yadkin Valley Financial Corporation and Yadkin Valley Bank.  My career with Yadkin began in 1997 with Piedmont Bank, which was acquired by Yadkin Valley Bank in 2000.  Duties with Piedmont were the same as with Yadkin. 

Executive Assistant/Loan Officer Assistant/Teller, Wyman LLC. Port Kiesha, Utah
Oct. 1993 – Sep. 1996
1985 – six months –  (Lenoir, NC) Teller duties
1986 – (Lenoir, NC) Loan Officer Assistant, preparing and reviewing loan documentation and other general office duties, to include copying, filing, maintaining collateral, answering phones, and processing correspondence.
1988 – 1997 – (Statesville, NC) Executive Assistant to the Regional Executive, Consumer Lending Manager, and Branch Manager/Financial Services Rep.  Duties included:

  • Answering telephones and giving information to callers, taking messages, and transferring calls to appropriate indiviudals.
  • Setting up and managing paper or electronic filing systems, recording information, updating paperwork, and maintaining documents, such as minutes and client files.
  • Attended advisory board of directors’ meetings and recorded minutes by hand, typing and composing for timely distribution to directors. 

Salesperson, Wiza Group. Marvinchester, Nevada
Jun. 1984 – Nov. 1984
  • Contact customers to persuade them to purchase a vehicle.
  • Answer questions about product features.
  • Negotiate pricing with buyers.
  • Accompany buyers on test drives.
  • Coordinate closings, oversee signing of documents and delivery of vehicle.

Billing Clerk, Hauck, Russel and Zemlak. Merlinton, Mississippi
Sep. 1981 – Nov. 1982
  • Process invoices 
  • Made general ledger entries
  • Provided secretarial support
  • Reconcile inventory records

Sales Clerk/Purchasing Assistant, Hansen Group. Weimanntown, Missouri
Sep. 1979 – Nov. 1979
  • Sold records/albums, music, musical instruments.
  • Maintained music store supplies/merchandise.
  • Assisted Purchasing Agent with processing customer orders.
  • Assisted Interior Designers with showroom display.
  • Transcribed order notes and other correspondence.

Skills

Excellent Interpersonal Skills (Caring, Listening, Empathetic)

Excellent Communication Skills (Written and Verbal)

Multi-tasking

Professional

Proficient in Microsoft Word, Excel, PowerPoint, Adobe Professional

Ability to work independently and as a team member

Ability to protect the reputation of others by maintaining strict confidentiality

Civic

corporate secretary

  • Prepare and process expense reports.
  • Perform general office duties, such as ordering and maintaining supplies, filing, copying, scanning, and retrieving documents, records and reports.
  • Greet visitor or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Provide clerical support to executive management team.
  • Coordinate disposal of assets.

corporate secretary

  • Coordinated and attended board meetings;
  • Drafted and maintained detailed minutes of meetings;
  • Served as a liaison for directors, officers and stockholders;
  • Maintained key corporate documents and records;
  • Managed the bank’s social media account which resulted to increase in page views and visibility and engagements with prospect clients.

corporate secretary / information processing clerk

  • Provided clerical support to President, VP and CEO.
  • Greeted visitors and directed them to the appropriate persons according to their needs.
  • Maintained schedule and made travel arrangements for Corporate Board Members.
  • Provided support during mayor events. 
  • In charge of printing, tracking and filing sensitive documentation such as sales contracts, property and trust certificates, etc.
  • Monitored inventory levels on a regular basis, ordering and requesting additional supplies, as necessary.

corporate secretary

  • Oversee all communications within specifically assigned territories (Central Luzon)
  • Provide input on the development of policies and procedures.
  • Open, read, route and distribute incoming mail or other materials and answer routine letters. 
  • Coordinate the flow of information internally or with other organizations.

corporate secretary

  • Organized and maintained the company’s important records,  updated the company’s client profiles. 
  • Maintain key assignments.
  • Coordinate with vendor for employee benefits.
  • Implement new-hire on-boarding program.

corporate secretary/admin assistant

  • Conduct research, compile data, and prepare papers for consideration and presentation by executives and board of directors.
  • Maintain all corporate records, including Operating Agreement, Employee Agreements, lease agreements, and other contracts and corporate filings.
  • Assist in the interviewing and recruitment of employees. 
  • Maintain personnel files.

corporate secretary

  • Evaluate core banking systems.
  • Take dictation by hand or machine and transcribe information.
  • Attend meetings to record minutes, compose and distribute to directors in a timely manner.
  • Type, format, proofread, and edit correspondence and other documents.

junior corporate secretary

  • Collected and coordinated the flow of internal and external information (by email, calls ,messages ) 
  •  Developed and presented progress reports (AUDITED REPORT, ANNUAL RETURN, AC, TOTAL, STRIKE OFF, WINDING UP, CTC, )
  •  Performed various administrative duties such as: operating phone systems, faxing, copying, printing, scanning, and mailing 
  • Provided office coverage backup for Senior Secretary to the Chief Technology Officer 
  •  Stored or disposed of files 
  •  Organized and maintained incoming and outgoing correspondence files. 
  • Deal with client’s 

corporate secretary

  • Coordinate investor presentations, focus group meetings, luncheons, and conference calls, preparing event materials such as flyers or invitations.
  • Identify potential investors, using advertising campaigns, mailing lists, or personal contacts to solicit sale of stock through initial public offering to capitalize the bank.
  • Provide timely responses to requests for information.
  • Establish and maintain system for keeping shareholder and other investor records.
  • Review all stock transactions to ensure accuracy of information and conformance to governing agency regulations.  
  • Receive and escrow funds from stock sales.
  • Evaluate and negotiate with vendors for transfer agent services, stock tracking software, and Board portal.

corporate secretary

  • Complete repair bills, shop records, or expense reports.
  • Typing up Lien Releases, to be sent out to customers for money owed.
  • Requesting, receiving, labeling and sending samples to customers for future purchase.
  • Requesting and sending Insurance Certificates
  • Perform general office duties such as filing, answering telephones, directing calls to the proper person and handling routine correspondence.
  • Adding up and entering weekly time cards
  • Entering Billing and Purchase Orders in the computer daily.