administrative specialist
- Deployed as an administrative specialist for Globe Telecom under the department of Customer Field Services.
- Duties are focused on client/customer-facing, reports and analysis, invoice generation, and coordinating with the training team to organize training of technicians.
administrative specialist
- Facilitate training and education for organizational leadership, management, internal staff, and stakeholders related to API, staffing and scheduling and timekeeping.
- Perform timekeeping audits to ensure accurate and appropriate records are maintained and appropriate pay coding is accurate.
- Develop, implement and processes, timekeeping procedures, internal controls and audit reviews for the legal record of time to be compliant with Federal and State rules and regulations, collective bargaining agreements, FMLA/OFLA/SAIF regulations, etc.
- Verify and validate accuracy of employee’s schedules and time coding in the OSH electronic time and attendance system (API).
administrative specialist
- Advised over 250 Marines on their financial records while deployed.
- Organized and processed over 3,500 travel authorizations for submission and re-reimbursement of over 3.5 million dollars.
- Maintained daily and accurate accountability for over 250 Marines Sailors through out the Middle East while being deployed.
- Managed the Government Travel Charge Card Program for over 600 Marines and Sailors enduring the debts and balances were paid off in a timely manner.
administrative specialist
- Provide services to customers, such as processing of Refund of Deposit for Terminated Accounts and Refund of Cash Advances.
- Create, maintain, and enter information into databases and ensure a high level of accuracy.
- Compare data with source documents to detect errors
- Use computers for various applications, such as Excel worksheet management or word processing.
- Prepare reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
- Make arrangements, such as coordinating catering for luncheons, for committee, and other meetings.
- Occasionally provide clerical support to other departments.
administrative specialist
- Independently coordinates and manages all contractor and building maintenance work performed in agency controlled space
- Through use of multiple sources, analyze & interpet said gathered information and present findings to management for further discussion and solutions
- Project leader for several multi-million dollar interior renovations
- Mentor and train new and junior employees on facets of work performed and industry best practices
administrative specialist
- Prepared, processed and regulated over 3,000 travel authorizations for submission and seeing the reimbursement in over 3.5 million dollars.
- Oversaw and managed the Government Travel Charge Card Program for over 250 Marines and ensured balances were paid off in a timely manner
- Organized and implemented pre-deployment training procedures for 500 Marines.
- Processed financial documents including contracts, expense reports, and invoices.
administrative specialist
- Responsible for auditing a Marines individual service records to keep everything updated and inputting the updated information on unit diary.
- Responsible for filing.
- Responsible for scanning and making copies.
- Responsible for accountability.
- Worked on preparing orders for marines.
- Also have worked on travel claims.
administrative specialist
- Coordinated training schedules and filed crucial administrative paperwork. Maintained rifles, machine guns, mortars and hand grenades.
- Conducted On-Vehicle and On-Foot Patrols while deployed.
- Generated shipment invoices, prepared packages and set up courier deliveries to the Head Office in Delhi, India.
- Organized and maintained filing and document management systems, coordinating archiving and purging aligned with Institute’s document policies.
administrative specialist
- Deliver optimal customer service to clients and explain features, advantages and disadvantages of various policies to promote sale of insurance plans.
- Develop educational materials for clients and employees.
- Interview and participate in the hiring of employees.
- Set up, review, and oversee processes and procedures for sales.
- Collaborate with other departments to integrate processes.
- Perform administrative tasks, such as maintaining records and handling policy updates and increases.
- Evaluate, maintain, and enter information into databases.
administrative specialist
- Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
- Effective decision-maker in high-pressure environments.
- Received and implemented combat orders and directed deployment of personnel in offensive, defensive and retrograde operations.
- Patrolled areas and allowed restricted area access for authorized personnel.
administrative specialist (quality assurance)
- Routed and resolved information requests routed their paperwork that needed to be signed by the commanding officer making the unit run effetely
- Reviewed, track and maintain records and databases. Keeping all paper work that comes to the office in order and up kept with Marine Corps standers for end of the year inspections keep our grade at a 100 % functional.
- Utilized computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research making sure that the Commanding officer has all the paper work and information he need for meeting and passing word to coworkers keep everyone on the same page
- Managed daily office operations and maintenance of equipment.
administrative specialist
- Provided administrative support to PGEC Scientific staff for research project financial grant submissions
- Provided detailed accounting reports for department routine and project spending
- Received and distributed faxes and mail in a timely manner.
- Received and screened a high volume of internal and external communications, including email and mail.
administrative specialist
- Develop or update procedures, policies, or standards.Prepare or maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software.
- Dispersed incoming mail to correct recipients throughout the office.
- Made copies, sent faxes and handled all incoming and outgoing correspondence.
- Organized files, developed spreadsheets, faxed reports and scanned documents.
administrative specialist
- Mentored and led 35 employees with an increase of moral and 15 percent promotion increase.
- Implemented new procedures that increased production and timeliness by 4 hours.
- Wrote reports and correspondence from dictation and handwritten notes.
- Maintained an up-to-date department organizational chart.
administrative specialist
- Produced and distributed team newsletters, email updates and other forms of communication.
- Set up and maintained physical and electronic filing systems.
- Answers Enquiry calls by approaching students who visit for admission in the institute by explaining and giving every useful information.
- Guide students for the appropriate level of calls by taking their initials exams to test their skills.
- Manage the outcome and every inventory of the Institute to keep things and requirements in stock.
- Assisted with the corporate rollout of a merit planning tool, aiding in design and development processes.
- Answered and routed telephone calls and took messages.
sr. administrative specialist
- Analyzed program data to assist in strategic decision-making.
- Planned travel arrangements up 400 Marines.
- Designed electronic file systems and maintained electronic and paper files.
- Maintained the front desk and reception area in a neat and organized fashion.
administrative specialist
- Creating and compiling of nominal rolls.
- Creating documents with the use of Microsoft Word and Excel.
- Miscellaneous logistics task such as preparation of equipment for unit exercise.
- Wrote memorandum and business correspondence.
administrative specialist (0111)
- Prepared registered and certified mail for dispatch.
- Reviewed and edited correspondence prior to release and submission for signature.
- Defused hostile situations with superior negotiation techniques.
- Logged and filed classified documents.
- Trained and instructed subordinates and supported units on Administration tasks.
- Created professional business presentations.
- Prepared standard operating procedures.
administrative specialist
- Maintaining soldier records
- Upholding secret clearance
- Routinely update soldier records/life insurance/beneficiaries
- Maintain mandatory be physical Fitness guidelines
- Prepare soldier records for deployments
administrative specialist
- Maintain high Physical fitness standards through Physical fitness test and Combat fitness test.
- Qualified Rifle expert three times during active service.
- Maintain good order and discpline in the Marines under my charge.
- Ensure Marines are within height weight standards, as well as fitness standards.
- Qualified as a Black Belt Martial Arts Instructor in the Marine Corps Martial Arts program.
administrative specialist
- Keeps reports on daily routine routing along with maintaining monthly reports as required.
- Adheres to laws and confidentiality guidelines, as in state, federal, local city & town regulations.
- Address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.Take actions to deal with the results of delays, bad weather, or emergencies at construction site.
- Make sure all necessary permits and licenses are obtained.
administrative specialist
- Use computers for various applications, such as EDMS (Electronic Document Management System) and SDC (Supplier Document Control.
- Create, maintain, and enter information into EDMS and SDC.
- Complete DIBS (Document Issue Bulletin) and print requests in accordance with company procedures.
- Operate SDC and coordinate the flow of information, internally or with other organizations.
administrative specialist/permit specialist
- Manage contractors & residents projects for all work performed in City’s right of way.
- Coordinate construction projects.
- Ensure projects meet deadlines and remain within budget.
- Responsible for billing and receiving of all projects.
- Update accounting records with new payments, balances, customer information etc.
- Oversee job site and maintenance ensuring all rules and regulations are followed.
- Prepares reports of payroll changes required by the Department of Finance.