2260183e-4762-4d5f-a9dd-9b4820ef382b

Andrew Smith

Professional Summary

A highly equipped Administrative Assistant with experience in performing a variety of administrative and staff support duties for a specified department, which require a range of knowledge and skills of organizational procedures and policies; directing and assisting visitors, and resolving administrative problems and inquiries; composing, editing, and proofreading correspondence and reports, and preparing a range of administrative documents.

Employment history

Administrative Executive, Goyette and Sons. Port Zackaryside, Illinois
Jul. 2018 – Present
  • Support Director Calendar of all-hands events, conferences.
  • Support Director Schedule, including day-to-day and long-term management of meetings, projects, and priorities.
  • Ensure to prepare for upcoming appointments by gathering materials necessary for each meeting.
  • Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate executive of staff member.
  • Handle requests, feedback and queries quickly and professionally.
  • Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed.
  • Arrange travel, hotel and dining arrangements as needed.
  • Take dictation and meeting minutes, accurately enter notes and distribute.
  • Develop and carry out an efficient documentation and filing system for both paper and electronic records.
  • Delegate tasks as appropriate to other members of the team.
  • Assist to produce monthly reports of the Telematics Installation.
  • Renewal of SIRIM certification.
  • Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
  • Work as a member of the team, willingly providing back‐up support for co‐workers when appropriate and actively supporting group goals.
New Task:-
  • Review SJ ticketing System.
  • Registration process on AXA Agents.
  • Connex Migration upgrade process.

Administrative Assistant, Lang-VonRueden. Port Adamhaven, Wyoming
Jun. 2009 – Aug. 2009
Executive Director Support
  • Scheduling appointments. 
  • Scheduling Meeting, Accommodation and Travel Arrangements.
  • Handle the overall application services for employment passes for Foreign 
  • Knowledge Workers [Expatriate] of MSC Malaysia Status Companies and Institutions in Malaysia.
HoD’s and Sales Team Support
  • Scheduling appointments. 
  • Scheduling Meeting, Accommodation and Travel Arrangements. 
  • Administrative Support. 
  • Processes Invoices, Purchase orders and Delivery orders. 
  • Handle coordination activity between the clients and internal delivery team 
  • Handle the Inventory Management and Data Entry in ERP (Enterprise Resource Planning) System. 
  • Responsible to perform office & administrative tasks in support of the company (eg. faxing, filing, Photostatting etc). 

Admin Clerk, Cronin Inc. Millyberg, Virginia
Nov. 2004 – Jun. 2006
  • Responsible for invoice preparation, LC preparation for banks
  • Dealing with Supplies
  • Attend to Courier Service for sending and receiving documents
  • Carry out all front desk reception duties inclusive of handling calls
  • Typing
  • Sort and circulate incoming mails and faxes, order office stationery
  • Filing of all Private & Confidential documents
  • Other Administrative tasks will be assigned from time to time
  • General office duties including filing, purchase order processing and ect.
 

General Clerk, Wisoky Group. Rickieview, North Dakota
Jan. 2000 – Feb. 2000
  • Responsible for invoice preparation
  • Debt Collection – Follow up with Customer/ Debtors for overdue payment
  • Respond to incoming telephone calls and faxes
  • Prepared monthly payroll for all the staff.
  • Clerical jobs including filing, purchase order processing and ect.
  • Dealing with supplies.
  • Typing. 

Education

East New Hampshire Academy, Linneahaven, New Hampshire
Executive Bachelors of Business Management, Business Management, Jul. 2012

Eastern Gleason College, Welchton, New Mexico
Diploma in Secretarial Science, Secretarial, Jan. 2002

Oberbrunner Academy, Port Jesusberg, Iowa
English Language Programme, English Language, Dec. 2000

Southern Davis University, Lake Marlysberg, Delaware
SPM, Secondary School, Jun. 1998

Summary

References

Personal info


Phone:

(000) 000-0000

Address:

287 Custer Street, Hopewell, PA 00000

Skills

Microsoft PowerPoint








Enterprise Resource Planning








ScienceJet








Microsoft Word








Microsoft Excel








administrative executive

  • Evaluated quality problems and performed investigation to identify and resolve issues 
  • Outsourcing light fittings from other companies.
  • Updating each item cost for best price.
  • Perform general office duties, such as maintaining records management database systems, and performing basic bookkeeping work. 

administrative executive

  • Check daily e-mail to ensure there is no information missed besides update aging report and diesel stock balance every day.
  • Responsible to preparing the quotation/order request until preparing tax invoice to the clients.
  • Responsible to deal with transporter to ensure the diesel ordered is arrived at the right place and right time to the client.
  • Follow up the payments with the client
  • Update company diesel stock to ensure it is enough to supply to the client.

administrative executive

  • Updated employee files with new details such as changes in address or salary levels
  • Maintained employee confidence and protected payroll operations by keeping information confidential
  • Rental assistant – Entered rental payment and late fee data into Microsoft Excel for forecasting, budgeting, expenditure management and bill paying
  • Addressed tenants complaints and resolved issues to promote satisfaction

administrative executive

  • Processed invoices and expenses using Microsoft Excel for record
  • Received and reviewed time records for 200 employees
  • Investigated and resolved variances and employee claims
  • Processed payroll and calculated deductions by accurately using Microsoft Excel to secure payment traceable

administrative executive

  • Handle request/ inquiry from customer through call and email.
  • Prepare official quotation requested to customers.
  • Prepare cost analysis to meet customer budget.
  • Prepare technical cutsheets to customers.
  • Advise delivery/ lead time to customers.
  • Propose suitable light fittings to customers.
  • Prepare price list for every sales representatives.

administrative executive

  • Oversee all administrative duties and delegate tasks to other assistants and co-workers.
  • Communicate with clients on behalf of advisers, relaying information about financial developments and important market trends
  • Make sure office materials are in proper supply and computer software is updated as needed.
  • Managing the day to day operations of the office. 
  • Organising and maintaining files and records

administrative executive

  • Conducted thorough research to assist staff with routine and special project tasks. Offered office-wide software support and training, including troubleshooting issues and optimizing usage
  • Provide administrative support to office staff, promoting excellence in office operations
  • Maintained protocol throughout routine work days and special events
  • Scheduled appointments and meetings, organized materials and prepared rooms
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed
  • Interacted with contractors and professional services personnel to receive orders, direct activities and communicate instructions

administrative executive

  • Assemble data and prepare periodic and special reports, manuals and correspondence.
  • Able to handle  administrative department and perform all clerical and secretary duty
  • Rendering support in relocation of newly joined employees
  • Ensuring arrangement of joining kits, desktop/laptop & phone & stationary for newly recruited employees

administrative executive

  • Ability to learn any new technology within a short period of time and can produce satisfactory results. 
  • Ability to critically evaluate situations, make decisions and solve problems.
  • Completed data entry, tracked applications and maintained the applicant tracking system of the clients.
  • Called clients to confirm scheduled appointments a day in advance.
  • Excellent communication skills, spoken as well as written particularly in English, Hindi and Punjabi.
  • Leadership abilities – Can glue the team together and achieve targets.

administrative executive

  • Supervise other part-time tutors.
  • Plan, administer and control budgets for contracts, equipment and supplies
  • Prepare reports and briefs for management committees evaluating administrative services
  • Assist in preparation of operating budget and maintain inventory and budgetary controls

administrative executive

  • Provided training to the new employees in administrative tasks
  • Assists in the preparation of department budgets and expenses
  • Prepare reports and presentations and provide information to staff and general public regarding company and program rules, regulations and procedures
  • Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures

administrative executive

  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support. 
  • DG Reading & Diesel Reading Daily Wise.
  • Event Management (R & R Functions )

senior administrative executive

  • Collect cash or cheque pass to account department.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.  
  • Prepare rental agreement, delivery order, return note, exchange note, reports, memos, letters and other documents, using word processing or spreadsheet.
  • Compile, transcribe, and distribute minutes meetings.
  • Prepare agendas and make arrangements, such as coordinating with ISO auditor or PE.
  • Resolve customer complaints or answer customers’ questions regarding rental  equipment or invoice issue. 

administrative executive

  • Arranging conferences, meetings, or travel reservations for office personnel.
  • Conduct research on consumer opinions and marketing strategies, collaborating with marketing professionals, statisticians, pollsters, and other professionals.
  • Managing Onedrive and Client CRM.
  • Performing office duties that include ordering supplies and managing a records database.

administrative executive

  • Given Counselling to the students about the courses and time scheduling of staff in the organization
  • Managing the Concern in areas like – Marketing, Accounting and Management
  • Led the marketing work for the firm and Given guidance and assistance to Marketing Staff
  • Maintained the accounts for the firm

administrative executive

  • Administrative and office support activities for multiple supervisors 
  • Maintaining a large data base of all India employees and its filing system
  • Responsible for checking and processing employee travel claims, vendor bills etc.
  • Liaising with travel desk in arranging visas, car bookings, accommodation & flight bookings for international and domestic travel
  • Planning and booking the conference rooms for various meeting and training programmes etc.
  • Creating and maintaining a data base for asset management
  • Responsible for planning and organizing various events like team building offsite and annual award functions etc.

administrative executive

  • Identifying & developing vendor source for cost effective purchases and reduction in delivery time. 
  • Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc. 
  • Manage the daily activities of the Housekeeping /F&B department to include appropriate cleaning & up-keeping of all offices, cabins, seating areas, washrooms, conference / Training rooms, stairs case, corridors etc. 
  • Uphold the highest standards of cleanliness, safety, and conduct. 
  • Managing hotel accommodation, air & train tickets for the employees and executing lease agreement for expatriate & company guesthouse. 
  • Managing the transport services (spot/ fixed) to ensure the comfortable commuting of employees along with the fulfilment of vehicle compliances.

administrative executive

  • Locate and correct data entry errors, or report them to supervisors.Use computers for various applications, such as database management or word processing.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.

administrative executive

  • Handling daily transactions and maintaining daily and weekly basis reports.
  • Maintaining the employees details like leave, attendance, target details etc.Maintaining office expenses details.
  • Resolving the queries with the help of RTA team.
  • Greeting visitors and deciding if they should be able to meet with executives.

administrative executive

  • Schedule and confirm appointments for clients, subcontractors, suppliers.
  • Cheque distribution to subcontractors/suppliers     
  • ICD Control for OTL lock 
  • Documentation and Reports of Export Goods 

administrative executive

  •          Maintain scheduling and event calendars.
  •          Arrange  medical camp
  • Employee Transport Management
  • container Allotment for Export Goods 

administrative executive

  • General Administration and House Keeping 
  • Assisting CEO on his work 
  • Preparing monthly reports and office co-ordination 
  • Project co-ordination 
  •  Operational support to the team members 

administrative executive

  • Taking care of the school’s administration on day to day basis.
  • Part of the the organizing committee of the various events held at national and international levels,
  • Working very closely with the President of the organization and assisting him in bringing up new projects and handling various issues related to the many institutions that fall under the umbrella of NES-SVB Group of Institutions.
  • Collating data and carrying out research related on various developmental activities.
  • Dealing with the vendors for various reasons

administrative executive

  • ·         Greet and assist visitors to the office
  • ·         Photocopy and print out documents on behalf of other colleagues
  •           Field visit or survey
  •          Collect research data

administrative executive

  • ·         Take accurate minutes of meetings
  • ·         Reply to email, telephone or face to face enquirers
  • ·         Develop and update administrative systems to make them more efficient
  • ·         Coordinate repairs to office equipment

administrative executive

  •  Involved in office administration activities (data-entry, document preparation, managing company accounts, etc. 
  • ·         Cover the reception desk when required
  • ·         Maintain computer and manual filing systems
  • ·         Handle sensitive information in a confidential manner

administrative executive

  • ·         Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • ·         Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • ·         Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • ·         Book conference calls, rooms, taxis, couriers, hotels etc.  

administrative executive

  • ·         Provide information by answering questions and requests
  • ·         Take dictation
  • ·         Research and creates presentations
  • ·         Generate reports

administrative executive

  • Reviewed and managed the department budget and checked the payroll expenses on weekly basis
  • Responsible for tracking expenditures and reconciling accounts
  • Coordinated with different departments and higher level management for taking important decisions
  • Planned and managed office space arrangements
  • Analyzed the assignments and involved in management issues
  • Managed office systems according the prescribed standards
  • Handled client’s queries and problems