administrative assistant Archives

Assist for coaching firm
Responsible for errands
Maintain client files and help assist with costumers concerns
Light book keeping
Plan travel arrangements

Support the US and Canadian sales and marketing teams with special projects.
Coordinate domestic & international travel and processed expense reports using Concur system.
Prepare passport applications and travel documents for executive staff.
Generate and distributed monthly financial reports.
Prepare and updated marketing program documents.
Manage marketing promotional budget.
Process and tracked invoices for sales, marketing and development teams.

Responsible for mailing all customer premium billing notices and annual statements.
Opens and distributes daily mail.
Receives and processes all incoming payments.
Composes and mails policy and premium related correspondence.
Responsible for logging and filing processed billings.

Prepare shipping documents.
Create purchase orders.
Schedule and confirm appointments for clients, customers, or supervisors, create, maintain, and enter information into databases.
Arrange conference, meeting, or travel reservations for office personnel, open, read, route, and distribute incoming mail or other materials and answer routine letters.

Providing support to the Accounting and Financial Department.
Performing basic office tasks, such as filing, data entry, answering phones and processing the mail, organize meetings, conferences, maintain office schedule and personal vacation plans.
Read given material and research industry-specific terminology
Translate and provide interpretation services (English-Portuguese/ Portuguese-English)
Proofread documents for format consistency and accuracy
Follow up with internal team members and clients to ensure translation meets their needs
Draft letters and general correspondence for internal and external audience

Answer telephones and give information to callers or transfer calls to appropriate individuals.
Supervise classrooms in the event of short absences of teachers
Interviewed new students.
Manage students’ activities during break time and events.

Schedule and coordinate travel and equipment rentals for job sites.
Filed all work men’s comp claims for any injuries within the company.
Managed all accounts payable and receivable for the Georgia Division.
Handled the day to day business operations while we ran multiple jobs for the Georgia Department of Transportation.
Conducted the hiring requirements for all new prospective hires both in the office and in the field.
Ran monthly wellness activities for all employees enrolled in our health insurance.
Assisted Senior Project Managers in acquiring all needed information for bidding on new projects for the companies growth.

Perform administrative support (e.g. fill up sourcing forms for BU)
Handle filing and maintain proper records
Arrange meetings, business trips and appointments schedule to senior management
Assist in preparation of letters, reports, memos and other documents
Set up filing system for safe custody of documents
Assisting HR & Recruitment for vacancies fill-up using Kenexa

Temporary summer position.
Provided tours of the property to prospective tenants and offered valuable information in regards to its major features.
Maintained accurate records of all correspondence with and from tenants.
Filed all necessary paperwork to the tenants personal files.

Assist visitors, directing them to appropriate personnel, answer calls and emails daily
Prepare financial spreadsheets, reports, orders, invoices, and other documents.
Handle basic bookkeeping tasks such as account receivable
Experience as a virtual assistant.
Book and confirm guests for shows in a timely manner
Create word documents and files to facilitate content for the shows.
Create accounts for podcasts to upload content to major platforms (Google, iTunes, etc)

Transmit information or documents to customers, using a computer.
Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, quotes, balance sheets, or other documents.
Contact businesses to order stock on products.
Debt collecting.

Operate telephone switchboard to answer, screen, or forward calls, providing information, and taking messages .
Receive co-payments and balances and record receipts for services.
Schedule appointments for new and existing patients, update appointment calendars.
Scanning in medical records and moving them to patient’s charts.
Look up and verify patient’s insurance coverage and benefits.

Dual Course of Study until 2018 (in cooperation with the Corporate State University Mannheim)
Targeted data acquisition and analysing KPIs
Define new and control existent organisational processes
Create advanced databases with the use of Microsoft Excel
Plan and organise the distribution of key operating supplies to the 60 production facilities
Organise and moderate meetings with employees

Worked in a high pace shipping office printed out orders for costumer shipments, and submitting Bill of Ladings to the billing department.
Scheduled in carriers.
Kept track of carrier arrivals and departures.
Performed secretarial and clerical support including answering multi-phone lines, routing telephone calls or messages to appropriate staff and greeting visitors

Filed all paper work for store
Making schedules, interviewing new candidates and handling payroll.
Ordering and handling all invoices.
Handled customer and employee problems (injuries, complaints, disciplinary actions terminations ect.)
Acted as store.manager when one is not present
Pushing sales to reach daily,weekly,monthly,and yearly goals.

Process invoices/estimates, answer multi-line phones and route calls to proper department.
Manage employee payroll, make weekly bank deposits and process payments to vendors.
Data entry of customer information, maintain customer files and respond to customer inquires.
Post open jobs online and assist in employee application process.

Created and maintained entries in an electronic database
Managed paper and electronic filing systems, updating and recording information in both
Received calls and directed inquiries to appropriate persons, or took down information to be processed later
Collected and deposited money into accounts, and kept the records thereof

Assisted customers by taking phone calls and conveying important or urgent messages to respective real estate agents.
Assisted customers face-to-face in providing relevant information and conveying important or urgent messages to respective real estate agents.
Was introduced to a software called Console which allowed to create invoices for tenants, create pamphlets for the business and add new properties to the database.
Printed and prepared documents for new tenants and owners.
Assorted files and documents for the business to maintain an organised and well structured environment for the agents.
Used Microsoft Word to create payroll documents for resort staff in QLD (which was co-owned by the owner of the real estate agency).
Used Microsoft Excel to create documents for the QLD resort staff including data on superannuation and income for the end of financial year.

Carry out administrative duties such as filing, typing, and copying, binding, scanning atc.
Maintain computers and manual filing systems.
Maintain up-to-date employee holiday records.
Provide general support to supplier and resolve administrative problems.

Handle organizational and clerical support tasks. Includes organizing files, scheduling, proofreading, speaking with clients and suppliers/vendors.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material. Edit, and update spreadsheets.
Coordinate special events, such as holiday parties.
Greet visitors, callers and handle their inquiries, direct them to the appropriate persons according to their needs.

Greeted patients and getting them checked in and out for their appointment.
Scheduling appointments for multiple locations.
Requesting and sending medical records.
Updated office calendar with new meetings, events and appointments to avoid over booking.
Maintained an efficient office environment by skillfully routing incoming and outgoing mail.
Organized conferences and special events, including setting up the catering and preparing all supporting materials.
Reviewed the incoming orders and assigned work to the Doctor and NP’s to maintain a demanding schedule.

Answer and direct phone calls. Give information to callers, take messages, or transfer calls to appropriate individuals.
Book the appointments for the whole team and make their daily schedule.
Attend and sell appliances to customers that come to the store.
Receive payments and persuade costumers to pay amounts due on credit accounts.

Prepare monthly Operations Reports accurately and in a timely manner as per management agreement.
Provide excellent customer service to our many tenants and clients on the telephone, along with maintaining their records.
General office support including setting up new properties in Yardi, file management, coordinating moves, placing service requests, and ordering supplies.
New Hire Ambassador – Ensure that all new hires are set up with payroll, computers, phones, and understand the organizational structure and operations of Colliers.

Answer phone calls, greeting clients and visitors.
Posted financial data in Excel spreadsheets and managed inventory.
Create customer Invoices.
Prepare a list of customer birthdays for each month and prepare a birthday card.
Prepare the company’s monthly expense schedule to register and make a voucher.
Keep file room organized and office tidy and clean.
Assist co-workers in ways that optimize procedures.

Evaluated procurement needs and projected expenditures
Generated annual budget forecasting information for executive and corporate reports
Reviewed monthly operations to assess compliance with budgets and determine necessary adjustments for future plans
Worked with human resources to assess labor patterns and hiring requirements

Maintain contact list.
Audited, balanced and reconciled payroll for more than 600 personnel
Recommended financial solutions to corporate management based on detailed financial analysis
Produced business performance reporting packages to Bureau of Local Government Finance

Assist the Fabrication Manager and Office Manager with clerical duties
Acquire knowledge about the products and services Reliable Automatic Sprinkler offers
Reviewed operating budgets periodically to analyze trends affecting budget needs
Trained 1 new staff members on systems, enhancements and financial processes

Performed month-end closings, including account analysis, headcount and salary reports, and related journal entries
Prepared project budgets, forecasting and inventory, and material pricing points
Used eBudget and eSRE to create financial models
Developed and maintained monthly overtime report to address inefficiencies agency-wide
Directed preparation of regular and special budget reports to interpret budget directives and establish policies for execution
Executed financial controls, procedures, systems and forecasting techniques to evaluate budget status
Analyzed financial information, including revenues, expenditures and cash management

Create, maintain, and enter information into AS400
Maintain delivery schedule calendar
Schedule and confirm delivery appointments
Create and email quote bids for new jobs
Create and maintain upstanding relationships with customers
Review paperwork received by Welders and Fabricators to ensure we are producing at a rate where our scheduled deliveries can easily be met
Create and visually confirm Bill of Laidings

Collect check for sponsorship, keep invoices, keep records of reimbursements, and ensure transactions are balance;
Create, maintain, and enter information into databases using VMDF;
Operate office equipment, such as printers, copiers, or phone systems;
Set up and manage paper, recording information, updating paperwork, or maintaining documents, such as attendance sponsorship agreement, receipts and other supporting correspondence;
Compose, type, attach and present work progress report;
Establish work flow, activity schedules and keep track of the daily work;
Locate and attach appropriate files to incoming and outgoing correspondence requiring communication.

administrative assistant

administrative assistant/event planner

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administrative assistant/ translator

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administrative assistant, (food & beverage)

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