administrative assistant Archives

Follow-up Repair and maintenance
Preparing Expenses report weekly
Ensure that the workplace is forthcoming to all employees
Proactive action, if Engineers decide to work on the weekends

Information analysis and reports
Property management in the US.
Provide logistical support to the institute events.
Joining Formalities (Employee Details, Access Card, ID Card, Open Salary Account)

Inventory Management (provision, snacks, Stationery, Janitorial)
Managing Admin Team (2 Executives & 3 Office boys)
Travel Management (Cabs provided to employees)
Helping with Visa formalities / Booking tickets for Employees
Timely payment of phone bills, electricity bills, rent, credit card bills etc..
Manage Guest House Requirements
Meeting Arrangements (Weekly)

Generate daily reports for cash and credit card reconciliation.
Reconcile money daily for bank deposits. Transport deposits to bank each day. Maintain any other banking needs such as ordering deposit slips, ensuring safe is stocked with appropriate change for cash registers, follow up for any returned checks or missing register money.
Answer phones, open mail and sort, filing, safety meetings prep work, ordered office supplies. Use of fax machine, printer, scanner, computer and various other general office equipment.
Received product. Input store inventory.
Accounts receivable. Posted customer payments to account.
Various other tasks as asked by supervisor

Provided administrative assistance and logistical support to 17 technical experts of the Monetary and Capitals Department
Managed internal knowledge databases and file management systems for the department
Successfully migrated paper-based filing (dating from 2011 to 2017) to an online document tracking system and repository
Coordinated internal and external communications, liaising with experts internal and external of the department
Edited technical reports by experts of the department for publication

Assisted the head psychiatrist at YPA Skinner
Edited medico-legal reports
Booked patient appointments
Replied to emails on Dr Skinner’s behalf
Performed administrative duties such as printing, faxing, scanning and ordering stationery supplies
Filed client records
Liaised with key clients such as the NSW Office of the Director of Public Prosecutions, HWL Ebsworth, and Colin Biggers & Paisley

Developed and implemented record management procedures.
Streamlined operations by organising files and documents to implement improved workflow and organisation.
Facilitated day-to-day operations, including staff recruitment, public relations and business development.
Handling petty cash and credit card of the company for al in and out transactions for the business and submitting all the supportive documents to the finance at the end of the month.
Also taking care of SALIK (Toll charges) for all the vehicles registered under our company by recharging the respective accounts.
Scheduling and coordinating staff performing specialized services to ensure all area and equipment are clean, and communicating with other departments.
Create LPO’s in SAP

Updated database by making weekly entries about the inventory stock, vendor order and pending dealer demands to discharge the products on time.
Provided sample garments to agents and sales representatives, and arranged for showings of sample garments at sales meetings or fashion shows.
Processed invoices and shipping manifests for conformity to tariff and customs regulations.
Executed and communicated all price change requests including seasonal markdowns and annual price increases.
Organized and managed all sample products, as well as general clerical and data entry work.
Resolved order and inventory problems by investigating data and history.
Performed general administrative duties including filing, faxing and copying.

Perform time-clock functions, such as maintaining timekeeping information and processing and submitting it.
Use computers for various applications, such as time-clock software and Microsoft Excel.
Set up and manage electronic filing systems, record information, update paperwork, and maintain documents, such as attendance records, correspondence, or other material.
Keep track of the daily work of clerical staff.

Responsible for the Generation and Printing of SOA forCertificate of Withholding Tax
Airtime
Prodcost
Filling and organizing reports

Developed and maintained a filing system
Responsible for answering and direction phone calls
carried out other administrative duties such as typing, scanning, copying, and printing
Collect and deposit money into accounts

Maintain contact and distribution lists up to date.
Create and distribute correspondence memos, letters, faxes and forms
Prepare and submit expense reports
Provide information by answering questions and requests about the entity.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for
Complete forms in accordance with company procedures.supplies; verifying receipt of supplies

Supported two partners and one paralegal in the field of Workman’s Compensation.
Organized and prioritized daily incoming correspondence; calendar deadlines.
Composed drafts, and proofread correspondence, memoranda and legal documents.
Scheduled appointments and made travel arrangements.
Advised attorneys of scheduled activities and deadlines.
Received clients; maintained confidentiality of attorney-client relationship.
Communicated and had good rapport with firm’s clients.

Successfully managed the provider calendars for 28 dental offices and 38 dentists.
Managed purchasing for 28 dental offices and maintained accurate records and receipts for reconciliation and coding.
Performed a variety of daily tasks including: sending and receiving mail, answering and transferring phone calls, greeting and directing visitors, operating office equipment, updating databases, coordinating phone calls and meetings, and arranging travel reservations.
Established and updated work schedules to account for changing staff

Office Supply Organizer
Inventory Count
Bank Runs
Assisted CEO and Director for daily functions
Delivery Runs

Created and analyzed spreadsheets and tracked and reported performance of the company sales.
Performed general office duties and offered software support and assisted with troubleshooting issues.
Prepare the documentation needed for the opening or closure of a business.
Keeping track, maintaining and updating various excel spreadsheets.

Preparation of Financial Reports (Statement of Condition, Statement of Recovery and Expenses, Statement of Affairs).
Preparation of Journal entries thru encoding in ARSF.
Preparation of Statement of Account to borrowers.
Preparation/validation of documents for Cancellation of Real Estate Mortgage.
Preparation of request for payment of utilities (rental, telephone, payroll, etc.)
Accounting/preparation of Summary of Petty Cash disbursements.
Preparation of Clearance/Certification for depositors insured deposit claims.

Inventory of vehicles on compound.
Inspection of incoming and outgoing vehicles.
Compiling and updating office records and files.
Preparing invoices.
Carrying out customer service.

Use computers uploading and up-dating listings.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate agents.
Pay bills or invoices and keep records of collections and disbursements.
Operate office equipment, such as fax machines, copiers, or telephones.
Schedule, Confirm, and Maintain scheduling for each agent.
Prepare open house and new listing flyers.

Pay bills and rents for various companies. Balance accounts for six companies. Transfer money as needed.
Locate and monitor overdue accounts, using computers and a variety of automated systems. I use MS word, Excell, Outlook and Sage Peachtree accounting programs.
make bank deposits as needed.
Process payroll for two companies.

Collected and reviewed all escrow deposits for paperwork. Reminded Real Estate Agents when new amounts were to be collected.
Interviewed new employee candidates for staff positions.
Organized Quarterly Team meetings for Vice President and Real Estate Agent.
Schedule and organize all annual associate reviews.

Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, contracts
Use computers for various applications, such as database management or word processing. or other material.
Validate monthly consumption slip, disconnection letter and statement of account for about 2000 residences.
Confidentially reported necessary issues with staff or agents to executive managers and supervisors that may need corrective action.

Audited database for company’s projected income. Created weekly projected income reports.
Daily meetings with Executive Vice President for communication for the day’s files provided from Agents on official changes.
Prepared minutes for Executive meetings and created goal schedules for items under discussion.
Assisted Executive Vice President in developing and promoting ongoing process improvements and development of procedures.
Reviewed entries and changes in files done by staff employees; communicated and resolved discrepancies.
Created databases, procedures, and systems to maintain complete filing system.
Trained new associates office procedures.

Coordinated daily calendars of President, as well as planned appointments and corporate office events
Acted as point of contact between President and employees and clients
Managed phone calls and emails
Facilitated internal company communications, executed President’s changes to company policies
Managed office supplies, admin vendors, coordinate shipping and run errands as required
Took notes and complied meeting minutes summaries

Coordinate air and grounds logistics.
Source meeting and event venues and vendors.
Conduct venue site inspections.
Perform contract reviews and negotiations.

Open, read, route, and distribute incoming mail and phones
Prepare and mail checks..
Coordinate and design audio/visual requirements, design, costs and setup.
Led briefing meetings with Event Planning Team, Event Staff and Contractors.

Open, sort, and distribute incoming correspondence, including faxes and email. Make travel arrangements for executives.
Provide clerical support to other departments. Manage and maintain executives’ schedules.
Coordinate with team lead(s) on meeting specifications.
Design and coordinate onsite & offsite international & national meetings, annual and regional meetings, award ceremonies, customer events, product launches and team building activities.

create invoices and prepare estimates
Manage sales and research shared network drives.
Produced more than $500K in events annually.
Collaborate with Marketing Agency and Marketing Manager to develop event collateral.

Set up and attend meetings with current and potential clientele
Correspond via email and in person
Order office supplies monthly
Develop, implement, or provide training for safety programs.

Design and create animated PowerPoint presentations.
Maintain confidential records.
Conduct new hire onboarding sessions with concentration on business applications.
Create and updated business and sales territory maps and organizational charts.