administrative assistant Archives

Placement of trainees and process hiring-related work.
Inform trainees of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities.
Upload digital media, such as photos, video, or scanned images to official website of Payilagam.
Upload blogs on varied topics.

Process certificate applications, issue invoices
Answer telephones and give information to customers
Make customer satisfaction survey
Store and manage business documentation
Greet visitors

Welcome clients by greeting them, in person or over the phone; answering or referring inquiries
Create and maintain customer and vendor records including contact information and other information required
Invoice customers; upon approval, distribute invoices to customers via email or mail
Post customer payments by recording cash, checks, and credit card transactions on QuickBooks
Maintain records by microfilming invoices, debits, and credits
Posts revenues by verifying and entering transactions
Record and Reconcile bank statements

Worked successfully with different methods of data collection.
Professionally solved complex problems that affected the business’s direction.
Assumed general clerical tasks independently, as well as under guidance.
Prepared source data for computer entry by compiling information.
Managed complex and detailed projects for executives by ensuring budget adherence and timely delivery.
Placed orders for new supplies based on established needs and special circumstances.

Prepares SSS, Pag-Ibig and Philhealth monthly and quarterly reports.
To encode and prepare various documents to include Quotations, Proforma Invoices, Delivery Receipts, Purchase Order, Brochures, Company Profile and Memoranda.
To set-up and keep records/files. Responsible for monitoring all important documents coming in and out of the office.
Tasked to prepare and distribute reports for Board of Director’s Meeting and Stockholder’s Annual meeting.
Responsible for preparing the Daily Time Record of Regular employees.
Assists in preparing Payroll of Contractual and Regular employees.
To receive and answer incoming calls.

Answers telephone, screen and transfer to the appropriate members.
Reply to general information requests with the accurate information.
Maintains routine clerical records, logs and compiles routine reports.
Perform general clerical duties: photocopying, faxing, mailing and filing.
Prepare and send outgoing faxes, mail and courier deliveries for distribution.
Creates Purchase order for the company requirements.[stationaries,vehicle maintenance, warehouse maintenance, contract with the suppliers]
Provide information about facilities, entertainment options, and rules and regulations.

Conduct research, compile data, and prepare papers for consideration and presentation by the head of department.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Interacted openly with upper management and vendors.
Established relationships and communication channels between multiple departments to ensure deadlines were met.

Created and manage all client portfolios and escrow accounts.
Monitored email and promptly responded to routine matters and ensured that urgent matters are handled appropriately.
Draft, prepare, and distribute legal correspondence and memos under attorney and management direction.
Answered all incoming calls and communicated with clients on behalf of attorneys.
Entered invoices into QuickBooks to maintain a detailed filing system.
Informed attorneys of incoming wire transfers and Escrow’s.
Coordinated meetings using Google and Outlook.

Manage projects and perform general office duties and administrative support for two departments and 4-6 staff members.
Plan and coordinate fundraising and donor events from intimate receptions to 150+ attended galas.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and presentation software.
Monitor budgets, expense reports, and fund financial data.
Coordinate, write, and send acknowledgements and annual stewardship reports to donors; update donor databases.
Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions, including corporate and foundation grant proposals and reports.

Research, document, rate, or select alternatives for entrepreneurship.
Support and direct the members of a research group.
Perform tabulation of surveys.
Transcription of information for research projects.

Prepare office reports.
Reconcile production statistics.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as invoices, estimates, correspondence, or other material.
Train and supervise all floor grinding jobs on the jobsite.

Manage current residents and maintain exceptional services though out facility.
Keep inventory records and arrange inventory stock weekly.
Organize seasonal festivities for patients and their family members
Maintain a positive bedside manner while helping with residents.

Encode Customer Satisfaction Survey (CSS)
Escorting walk-in clients to their desired agendas
Preparing photocopies of applications for examination and interview
Calling applicants for examination and interview
Preparing Customer Satisfaction Survey Monthly report

Provides routine information from records to other organizational units as requested.
Coordinates activities related to an assigned section under the department organizational structure.
Receive, maintain & reply the department requests.
Follow up & confirm the hospital staff clearance requests by Enterprise Corresponded App.
Additional Experience: Training Coordinator, communicate with database companies & sponsors regarding training programs, arrange annual training sessions schedules and coordinate with the CME section to provide seminar rooms for the training sessions, and Trained and oriented the volunteers and new staff to perform job functions.

Greet persons entering an
Receive payment and record receipts for services.establishment, determine nature and purpose of visit
Hear and resolve complaints from customers or the public.and director escorts
Take orders for merchandise or materials and send them to the proper departments to be filled.location of departments or offices, employees within the organization
Perform duties, such as taking care of plants or straightening magazines to maintain lobby or reception area.or services provided. them to specific destinations.

Use computers for various applications, such as ms word and excel.
Answer calls from customers needing information and to transfer calls to appropriate people.
Collect and deposit money into accounts of the company and suppliers, disburse money from accounts to pay bills or invoices, and keep track of collections and disbursements.
Submit requirements for customers safety and quality inspections.
Process requirements for customers and suppliers.
Assist on fabrication jobs for companies requiring in-site work.
Operate equipment such as lathe and milling machines.

Coordinated and maintained records of patient files
Answered phone calls
Followed up with patient medical appointments as well as any adult day care activities
Verbal and written communication
Scheduling meetings

To provide assistant in implementing all aspects of the Admin Superintendent and Human Resource Manager with a particular focus on data entry, record keeping, word processing, filling. Assistant in procurement, maintenance and logistics and disbursement of consumable goods and equipment.
Ensure health & safety standards in the office are met and in line with minimum standards.
·Assist in updating the Organization’s Policies & Procedures when required and with
Assistance from the Human Resources Director and the Field Manager, ensure that all staff are aware of the policies of the Organization.
Assist in the recruitment process of staff. This includes drafting job advertisements, coordinating the interview process and follow-up on references. Coordinate induction schedule and process.
Ensure all national staff in the Freetown Field Office has registered with NaSSIT and regularly follow up with NaSSIT Office.
·Assist in the development and process of staff development plans.

Manage office welfare in order to maintain a conducive working environment and efficient operations • Coordinate the general office cleaning services to enhance a good working environment • Ensure office utensils are daily cleaned and scrubbed as well as mopping of the pantry • Make monthly requisitions for office supplies & procure office tea supplies and ensure office tea is
Manage office welfare in order to maintain a condusive working environment and efficient operations • Coordinate the general office cleaning services to enhance a good working environment • Ensure office utensils are daily cleaned and scrubbed as well as mopping of the pantry • Make monthly requisitions for office supplies & procure office tea supplies and ensure office tea is
Ensure all facilities, services and products are available, operational and maintained to a high standard.
Keep the site clean and tidy and free from litter.

organize and file
Develop a good knowledge of the local area to your site to be able to assist campers with their queries.
Be familiar with local cycle tracks, walks and tourist attractions for customers to enjoy.
Assist the Site Manager in providing accurate tourist attraction information.

Assist in the operation of the site’s Reception to enable the site to run smoothly.
Be able to use Traveller reservation system to check in arrivals, make bookings and keep customer data up to date.
Take payments from customers where necessary and follow the cash handling procedures as laid out by the Site Manager.
Be familiar with Microsoft Office programmes.
Submit information where necessary to the Site Manager / HQ in a timely manner.
Completes risk assessments and store the records on file
Have a friendly, flexible attitude when dealing with complaints and conflict whilst ensuring your approach is both fair to other campers and consistent with company policy.

Perform bookkeeping activities.
Manage calendars.
Maintain files and folders.
Schedule travel and events.
Plan and organize meetings.
Order office supplies and equipment.
Multitask and manage priorities effectively with attention to details.

Write and distribute email, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Update and maintain office policies and procedures
Act as the point of contact for internal and external clients

Use computers for various applications, such as database management or word processing.
Opening, sorting and distributing mail to various professionals in the office.
Assisting in resolving problems.
Keep thorough records of student scores and attendance.
Provide extra assistance to students as needed.
Taking dictation and maintaining store of office supplies.
Strictly adhering to office policies and procedures, especially regarding confidentiality.

Make hospitals report daily
Issued permit and invoice
Enter daily data from financial data and employee data
Participate in weekly meeting with Staff.

Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
Performed general office duties, including answering multi-line phones, routing calls and messages.
Created detailed expense reports and requests for capital expenditures.
Offered departmental administrative support.

Developed and maintained a filing sysytem
Responsible for answering and directing phone calls
Carried out other administrative duties such as typing, scanning, copying, and printing
Worked in collaboration with the NISH department to carry out House Hold Listing exercise and House Hold Selection

Coordinate all volunteers and train them when needed on their roles.
Maintain list of volunteers, their respective abilities and times of availability; coordinate these volunteers when necessary
Proficient in Microsoft Word for weekly bulletins, reports and correspondence
Proficient in Google Applications specifically Sheets and Docs used for document sharing between numerous parties

Create and maintain a monthly calendar of events
Maintain congregational statistics; names, addresses, telephone numbers, confirmations, births, marriages, burials, etc…
Use ACS Realm computer software to communicate with the entire church body via their social app and email
Create advertisement images and verbiage for upcoming events to promote them

Greet all visitors courteously, determine their needs, check appointments, and directs them to the proper person or problem solve as able to get them an answer quickly
Schedule counseling sessions, home visits and board meetings for the pastors by coordinating with both parties involved
Answer phones and answer questions or direct calls appropriately
Multitask as needed and handling interruptions while also staying on task with what needs to be accomplished that day
Keep electronic and paper records of correspondence and other Parish needs
Compose and mail acknowledgement letters
Collect and record monies that are brought into the office for various reasons

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