administrative assistant Archives

Handling the Personnel Department independently
Maintaining personal files of all EMI Head Office staff
Responsible for issuing appointments etc.
Assisting the Administrator & Chairman of Head Office in all official matters
Handling confidential official documents
Filing & maintaining correspondence files with the US office
Responsible for purchasing office stationery and ensuring timely supplies for all departments

Handling paperwork and insurance claims.
Organize and maintain customer medical records, manually and using computers.
Maintain records pertaining to orders, supplies, or machine maintenance.
Monitor calls from customers needing assistance.
Review patient medical histories.

Scheduled appointments, prepared medical charts, collected co-pays, submitted claim information
Ensure prompt entry of data for new and current patients
Accurately applied payments to patients accounts and past due balances
Insurance verification
Present treatment plans to patients
Knowledge of dental terminology, procedures, and diagnosis
Collect and receipt payments from patients at the time of treatment, inform patients of financial treatment plan options, and arrange payment schedules with patients

Schedule and confirm appointments for clients, customers, or the CEO.
Arrange conference, meeting, or travel reservations for the CEO
Obtain comparative quotations from different printers
Establish work procedures or schedules and keep track of the daily work of the graphic artist and the completion of artwork

Provided comprehensive administrative support for executive-level staff.
Supported complex, deadline-driven operations, and resolved issues.
Coordinated orientation for all new employees.
Developed and maintained administrative process to achieve organizational objectives as well as to improve accuracy and efficiency.
Managed accounts payable, receivable and payroll using ADP software while overseeing administrative budget as well as preparing expense reports.
Completed daily reports for various information such as Census and staff hours.
Performed collection calls on delinquent accounts and attempted to collect and work out payment arrangements.

Generate memos, emails and reports when appropriateAssume responsibility for maintenance of office equipment, including computers, copy machines and fax machinesMaintain office supplies by checking inventory and order items
Supervise staff and handle duties for upper management.
I have to multi-task, while maintaining complex schedules and managing administrative support
Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly.
Assist in training staff members and new hires
Respond to questions and requests for informationAnswer incoming calls and assume other receptionist duties when neede

Collate information from multiple Excel spreadsheets.
Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices.
Meet with clients on behalf of coordinators.
Schedule and confirm appointments for customers, shipping companies, or supervisors.

Use computers for various applications, such as Microsoft office, Word, Power Point, and Excel as well as systems to place customer orders for warehouse workers to pick and deliver.
Answer telephones and give information to customers or transfer calls to appropriate individuals.
Create and enter information into databases.
Set up and manage paper and electronic filing systems, record information, update paperwork, sell products to customer accounts as well as the general public, and work on special projects as assigned from supervisor.
Operate office equipment, such as copiers, phone systems, computers and projectors.
Order supplies for break room and office.
Greet visitors or callers and handle their questions or orders, or direct them to the appropriate persons according to their requests.

Complete forms in accordance with organisational procedures.
Schedule and confirm appointments for clients and coordinators.
Operate email systems and coordinate the flow of information, internally or with other organisations.
Maintain organisational Web sites including sourcing content for social media.
Compare data with source documents.
Locate and correct data entry errors.
Organisational statistics compiled and submitted to government departments.

Prepare and submit complex building permits consisting of:Assembling pertinent product literature.
Checking wind calculations against site specific requirements and attaching products that exceed code.
Filling out mitigation forms.
Working closely with customers and explaining the many documents involved through out the building process.
Submitting building applications to building department and reviewing with examiner.
Filing notices of commencement and other required documents with the local county clerk.

Answered phones and took messages or transferred calls to the appropriate individual.
Scheduled and confirmed installation appointments for window treatments and then entered it into supervisors calendar.
Compared packing slips with materials to verify if we have received all of the materials we ordered.
Handled the accounts receivable.
Mailed promotional material to try to attain new business.
Prepared paperwork for installer to take with them on installation.
Double checked the invoice with what was ordered to make sure everything was ordered properly.

Handling office tasks, such as filing and setting up for meetings and program.
Maintain polite and professional communication via phone.
Design a card for Director requested.
Posting job openings, selection of proper candidates, scheduling interviews and interviewing candidates for the open position.

Performed general office duties, including answering multi-line phones, routing calls and messages and greeting visitors.
Identified and recommended changes to existing processes to improve accuracy, efficiency and quality service.
Prepared packages for shipment or pickup for customers.
Monitored Expressions Studio’s work calendar and scheduled appointments and meetings.
Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
Processed invoices.
Coached new employees on administrative procedures, company policies and performance standards.

Create and manage paper and electronic filing systems and databases, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, routing information, or other material.
Operate office equipment, such as fax machines, copiers, and multi-line phone systems and arrange for repairs when equipment malfunctions.
Directed guests and clients and routed deliveries, pick-ups, and courier services.
Maintain scheduling and event calendars and coordinate travel arrangements, including booking airfare, hotel, and transportation.
Schedule and confirm appointments for clients, customers, or supervisors, and coordinate logistics and materials for board meetings, committee meetings, and events.
Develop or maintain internal or external company Web sites and managed company’s social media presence.
Maintain clean reception and associated areas.

Scheduled appointments, confirmed maintained and updated appointments and appointment calendars.
Assisted doctors, therapists, and management as needed.
Greeted patients, obtained information, verified insurance coverage.
Entered information into databases.
Coded and billed visits.
Worked with insurance companies to reverse claim denials.
Handled patient debt collections on and worked to collect payment on delinquent patient accounts.

Service existing and new clients to open new accounts, process deposits and withdrawals, wire requests, direct rollovers, account transfers, and facilitate with estate distributions
Answer telephone and give information to callers, take messages, or transfer calls to appropriate individuals.
Receive clients and direct visitors for financial advisory
General clerical duties

Worked Part time as Administrative assistant during my Bachelor’s
Company main exports were natural stones to Asia pacific and to United States of America
Worked with a team of 10 people
General office duties – greeting customers, preparing mail, and sending mail packages
Inbound and outbound calls, handle and prioritize emails
Setup meetings for the Managing director

Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll, as well as paying quarterly tax obligations.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence or other material.
Year-end Federal and State tax filings.
Coordinate and prepare food for special events such as luncheons, graduation ceremonies, memorials, bar/bat mitzvahs and many religious holiday celebrations.
Cheerfully provide support when/where necessary!

Greet and check in all clients.
Answer all incoming telephone calls.
Schedule new patients and explain insurance benefits.
Verify eligibility and benefits.
Auditing/Filing patient charts.
General billing.

Performed payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
Created, maintained, and entered information into databases.
Completed forms in accordance with company procedures.
Operated office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Trained and assisted staff with computer usage.

Assist with maintaining the department training calendar and scheduling future classes; prepare intricate complex monthly training bulletins and tracking spreadsheets
Update department organization chart, contact lists, and other reference documents
Planning and organization
Ability to multi-task and prioritize with a sense of urgency and time sensitivity

I used to Schedule and coordinate meetings,appointments and travel arrangements for supervisors and managers.
Also,I maintained utmost discretion when dealing with sensitive topics.
I managed travel and expense reports for department team members as well.
Perform general office duties including accounts payable and receivable, scanning and filing documents and communication with vendors, contractors, and real estate professionals.

Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors.
Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
Compile statistical information for department manager as requested
Prepare monthly senior meeting agendas, training reports and other report data as needed
Assist with tracking and completion of training audit requests
Update the Intranet Training Portal with class dates for key operational areas

Created required copies and filed important documents
Created files for clients and used data entry skills to input their information into the company’s data base.
Examined, categorized and sorted incoming documents.
Did basic maintenance to office equipment, company facilities and made purchase orders for new supplies.
Used research skills to research outside resources for clients, planning events, and other tasks assigned by CEO
Helped coach soccer for young children with autism.
Taught science lesson for children with autism

Register, orient, and new students according to standards and procedures.
Handle inbound calls and inquiries.
Assist in the purchase, renovation and sales of investment properties.
Responsible for direct mail marketing program to acquire new properties.

Greeted patients via walk-in and phone.
Correctly scheduled appropriate appointments for new patients, follow-ups and routine visits.
Printed and posted next day schedule and organized patient charts to coordinate with that schedule.
Closed office by assuring all treatment rooms were clean, secure and windows locked; out going message was turned on and security system was activated.

Maintained patient charts and updated consent forms as well as insurance information.
Collected payments, co-pays and any past due amounts at time of visit.
Maintained patient confidentiality inside and outside of the office and practiced utmost discretion when dealing with sensitive topics.
Maintained the company calendar, scheduled appointments and called clients with reminders 24 hours prior to their meeting

Performed a variety of administrative and basic financial tasks
Prepared documents for client meetings
Operated office equipment, such as fax machines, copiers, or phone systems
Updated client records regularly
Collected, scanned and distributed mail to all advisors and the Principal
Prepared and filled in insurance applications with advisor and clients
Answered telephones, provided basic financial information, took messaged or transferred called to the appropriate individuals

Answer phone calls and assist with customer questions
Arrange appointments with new and existing clients
Perform company errands
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
Provide services to customers, such as order placement or billing/account information
Order supplies and inventory

Responsible in preparing of forms of contractor
Preparing of attendance or the final inspection of the project
Updating Annual Investment Plan
Preparing of forms of the contractor
Preparing of forms of procurement of supplies
delivering of important papers to different offices

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