administrative assistant

• Communicated with the finance department, outside legal teams, courts
• Composed legal subject reports, correspondence
• General clerical support duties including document filing, writing payment orders, formal letters, data research
• Ordered and distributed work orders
• Coordinated accounts receivable and reports
• Drafting simple records in proceedings that are related to the courts in the Republic of Croatia
• Preparing lawsuit documentation

administrative assistant

• Worked closely with the Counselors to provide a caring, professional, welcoming environment for clients of all ages and different needs.  Maintained a high level of organization and office assistance.  Communicated well and used strong interpersonal skills to establish positive relationships with clients and staff
• Locate and attach appropriate files to incoming correspondence requiring replies;
• Establish work procedures or schedules and keep track of the daily work of clerical staff;
• Develop and update administrative systems to make them more efficient ( contract management system, Employee Directory System).

administrative assistant

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc;
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs;
• Coordinate office procedures;
• Arrange conference, meeting, or travel reservations for office personnel;
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material;
• Complete forms in accordance with company procedures;
• Handle sensitive information in a confidential manner; 

administrative assistant

• Support 9 person corporate office of a multi-state child care center including accounts payable, accounting, and Human Resources departments.
• Remotely support as many as 31 satellite locations.
• Maintain supplies for the office and satellite locations, including ordering, disbursement, and inventory.
• Select vendors for office equipment or operations, and maintain subsequent relationship with vendors.
• Coordinate shipping and receiving

administrative assistant

• Complete forms in accordance with the company procedures daily, weekly, monthly bases (such as work flow work quality machine work and other).
• Kept reception area clean and organized to offer a positive first impression to every visitor. 
• Managed and anticipated the clerical needs of company employees, including copying, faxing, and file management.
• Performed general office duties, including answering multi-line phones, routing calls and messages, and greeting visitors.

administrative assistant

• Managed data for international shipments and tracked end to end transportation process.
• Coordinated with multiple buyers and suppliers for a successful deal.
• Created and maintained the import/export contracts.
• Ensured import-export documents are ready on time and are error free, compute international fees for each shipment. 

administrative assistant

• payables
• purchasing 
• Mileage reimbursement for traveling staff
• payroll (Kronos system)

administrative assistant

• Answered multiple line phone warmly and professionally, and directed calls appropriately.
• Responsible for all incoming and outgoing mail and packages. 
• Assisted with various tasks as directed by human resources, legal department, executive staff, accounts payable and accounts receivable. 
• Provide administrative support to Human Resources DirectorKnowledge of Human Resources policies Assist with recruiting process, including sourcing, and interviewing candidatesCreated job descriptions and posted on various websites to attract new and candidates·          Facilitated new employee orientation training about organizational culture, policies and procedures·         Maintained calendar management for HR manager·         Oversaw payroll functions·         Maintained payroll and personnel file for employees·         Maintained employee paid time off and ensure correct pay for requested time·         Managed, ordered and distribute office supplies, vendors while adhering to fixed budget ·         Filed documents to maintain an organized and efficient office environment·         Coordinate travel arrangements, including booking airfare, hotel and transportation ·         Processed travel reimbursement and maintain detailed record·         Assist with day to day operations of the HR department·         Communicated with all levels of management regarding business documents and workflow needs ·         Performed other related assignments as assigned by the Director

administrative assistant

• Responsible for answering multi-line phone, screening and routing calls appropriately.
• Post cash receipts from customers.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Create and maintain numerous spreadsheets with accurate and updated information.
• Oversee accounts payable / receivable.
• Handle payments and receipts for all customers.
• Create memos, invoice reports and agendas.

administrative assistant / medical assistant

• Prepare Pre-op paperwork, obtain medical clearances for surgery by following-up on lab work and MRI as well as CT scan results.
• Schedule and organize surgery appointments at two hospitals and at FOISC (Florida Orthopaedic’s Surgery Center) also work closely with all the facilities cases.
• Manage clinical days, prepare charge tickets and charts.
• Process referrals, refills, and prior authorization on medication.
• Prepare injections while in clinic on command and removal of splints and sutures.
• Answering phone calls including resolving emergency calls.
• Arranging meetings for depositions, durable medical equipment (DME) representative, and telephone conferences.

administrative assistant

• Efficiently scheduled meetings, appointments and travel. 
• Supported office operations, managed client correspondence, ensured record tracking and handled internal communications. 
• Corresponded with customers via phone and email to direct customers to specific staff, answer general questions and provide excellent customer service through problem-solving.
• Welcomed guests and clients in an upbeat and friendly manner.

administrative assistant

• Responsible for all the schools health care journals in the county.
• Digitised over 3000 health care journals.
• Developed a VBA script to handle the digitisation, lowering my workload with 30%.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrang

administrative assistant

• Managing money and finance sheets daily
• Operate many computer programs
• Make phone calls to customers
• Work with support staff over the phone to resolve issues. 

administrative assistant

• Wrote email messages, memos and business letters for the company’s President and proofread all documentation to provide error-free correspondence.
• Proofread and edited legal documents 
• Ran eBay store for the company 
• Managed social media sites
• Obtained scanned records and uploaded into company databases.

administrative assistant

• Keeping track of financial use in the office. 
• Preparing annual budget and quarterly financial reports. 
• Ordering stock and office supplies 
• Organising for various groups’ seminars and outings. 

administrative assistant

• Accounted for discrepancies in cheques and invoices
• Created, maintained, and entered information into databases 
• Addressed visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
• Reviewed work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions
• Generated maps to locate density of retailers resulting in greater awareness of the company’s breadth 

administrative assistant

• Read source documents such as canceled checks, and enter data in specific data fields, using keyboards or scanners.
•  Prepare and maintain Bank Reconciliation Statement
• Schedule and make appointments
• Make photocopies of correspondence, documents, and other printed matter

administrative assistant

•  Receiving and attending to visitors who come to the office. 
• Making, receiving and directing telephone calls. 
• Handling confidential documents and letters. 
• Facilitating  meetings. 
• Coordinating activities with all our Churches (within Nairobi area). 
• Arranging for and making sure that Annual  conferences run smoothly. 
•  Updating Synod website and Facebook page. 

junior administrative assistant

• Answering telephones, directing calls and taking accurate messages
• Drafting, preparing and amending correspondence and documents
• Diary management 
• Filing and file management
• Monthly billing
• Database maintenance on Filesite 
• Court Filing 

administrative assistant

• Provided experience assisting patrons at a moderate-sized circulation desk. Duties included light bookkeeping, data entry, customer service, and archival tasks.
• Supervised daily library operations, budgeting, planning, and personnel activities, such as hiring, training, scheduling, and performance evaluations.
• Developed, maintained, and troubleshooted information access aids, such as databases, annotated bibliographies, web pages, electronic pathfinders, software programs, and online tutorials.
• Consult or coordinate with other rehabilitative professionals including physical and occupational therapists, rehabilitation nurses, speech pathologists, neurologists, behavioral psychologists, social workers, or medical technicians.

administrative assistant

• Responsibilities included coordination of statistical and financial data collection and reporting for both programs
• Obtaining payment for transportation bills from Medicaid
• Registration process for all patients/campers
• Running the administrative offices for both programs

administrative assistant

• Collected assessments, rental payments, deposits, and monitored collections, and move-ins/ move-outs
•  Planned, scheduled, and coordinated general maintenance and repairs for facilities, exercise equipment, and grounds
•  Investigated complaints, disturbances, violations, and collaborated with multiple departments in order to resolve problems to ensure resident satisfaction
•  Showed properties, gave tours, and answered questions for prospective tenants
•  Prepared mass mail-outs and violation letters for all member communities
•  Familiar with budgets, reading financials, and assisted with board meeting preparation
•  Prepared month-end close, rent roll, legal documents and coordinated default proceedings

administrative assistant

• Answering telephonic calls and electronic mails, ordering office supplies and maintaining inventories. 
• Recruiting new staff for the organization. 
• Set up and maintain manual as well as computerized information filing systems. 
• Greeting visitors and looking into their queries, direct the visitors to the appropriate person or employers.

administrative assistant

• Preparing invoices, presentations, brochures, daily reports from machine dictation to handwritten copy. 
• Coordinating the flow of information internally, with other departments and also with different organizations as well.
• E-mailing and distributing regularly incoming e-mails to the concerned authorities. 
• Over-seeing record keeping.
• Conducting parents-teachers meetings and handling students as well as staff grievances.
• Managing students services such as guidance programs.  
• Handling relations with parents, students, employers and the community.

administrative assistant

• Provide prompt, friendly, and efficient customer service over the telephone, in person, and through email correspondence
• Track shipments and communicate with key partners to ensure on-time delivery
• Work effectively with the sales team to find effective solutions for client needs
• Courier outgoing catalog/ print material and other packages on request
• Support Canadian and US accounts – Business to business

administrative assistant

• Collected and deposited escrow.
• Created and maintained records on new housing, referred clientele, and customers both buying and selling real estate.
• Created monthly work schedule for 40+ employees.
• Coordinated golf tournament for prospective clients.

administrative assistant

• Accounts receivable ensuring the company received payment for services offered & sold goods to clients through invoicing.
• Correspondence between project management, estimation, design, and production/service departments.
• Permitting acquisitions and purchase order processing.
• Maintain scheduling and event calendars for office & clients.
• Quality control for all incoming & outgoing products.
• Greet visitors or callers, and handle their inquiries or direct them to the appropriate persons according to their needs.

administrative assistant

• Financial reporting for board meetings;
• Accounts payable;
• Accounts receivable;
• Minute recording for board meetings;
• Assisting the Practice Manager in various tasks as requested.

administrative assistant/supply chain clerk

• Getting quotations from various suppliers and comparing the rates
• Responsible for attending staff meetings and board meetings. Preparing minutes of meetings
• Communicating and interacting with foreign guests
• Responsible for making schedules, travel arrangements and accommodation for foreign guests

administrative assistant

• Maintains all files on unit owners, work orders, proposals, and department files. 
• Creates file for new owner,tenants and check accuracy on all completed paperwork’s submitted by new owner/tenants. 
• Entertain client concern and inquiries.
• Communicate unit concerns and inquiries to the appropriate staff/ department.