administrative assistant Archives

Assisting managers with various tasks;
Clerical work;
Bookkeeping;
Data Entry;
Coordinating with clients and business partners;

Organize documents and materials in work space
Filing old documents and new documents in cabinets
Working on computer documents
Using Excel to organize statistics
Creating historical archive file

Answer telephones and convey information to callers, take messages, or transfer calls to appropriate individuals.
Ordered/distributed faculty’s yearly book/supply orders.
Schedule and confirm appointments for prospective students, parents, and principal.
Managed problems for faculty, students, parents.

Take detailed messages
Schedule Service Appointments
Scan and enter invoices
Purge Inventory on Vehicles
Check in Vehicle Convoys
Log Sales calls

Scheduling appointments for clients
Form and file management
Receiving new guests
Switchboard operation
Other administrative duties as assigned

Analyzed company data entry systems whilst resolving various administrative problems by preparing recommendations for system-wide efficiency improvements
Assisted in performing HR duties (including payroll), checking of inventory, assessing every report, and preparation of various presentations
Efficiently revised the inventory report, daily sales report, and cash control report for easier documentation and successfully transferred it into the system
Sorted and distributed incoming communication data, including faxes, letters and emails
Performed clerical duties such as scanning, photocopying, mailing, and proofreading
Overseen maintenance of waiting area and own workplace
Responsible for providing training and orientation to new employees

Prepare purchase orders
Prepare Sales Invoices
Prepare various sales reports
Various general office tasks

Plan and arrange all travel arrangement for international students, faculty and staff
Request , prepare and submit all travel related expense invoices to the accounts payable department
Manage the reception area which included greeting visitors
Drafting and distributing memos and other internal correspondence
Prepare conference rooms
Maintain the executive conference room calender

Complete forms in accordance with company procedures..
Supervised other clerical staff and provided training and orientation to new staff
Provided interpretation/translation (Spanish)
Certified instructor for the MVA 3 Hours of Alcohol and Drugs Education and Driver Improvement Program (Spanish and English)

Used computers for various applications, such as Microsoft Office Word, Excel, Access, and PowerPoint.
Processed payments into accounts, disbursed funds to pay bills, made collections calls, and reconciled accounts in QuickBooks.
Set up and managed paper or electronic filing systems, recorded information, updated paperwork, maintained documents, and created process manuals.
Processed new hire paperwork, completed insurance forms and completed tax forms in compliance with company policy.
Operated electronic mail systems and coordinated the flow of information, internally or with other organizations.
Open, read, routed, and distributed incoming mail or other materials and answered routine letters.
Reviewed work done by others to check for correct spelling and grammar and recommended revisions.

Organized and filed company records
Completed quality assurance inspections on vehicles
Redirected phone calls to pertinent functions
Develop fundraising activity plans that maximize participation or contributions and minimize costs.Compile, sort and verify the accuracy of data before it is entered.

Answered telephones and provided information to callers, noted messages, or transferred calls to appropriate individuals for three office locations
Assisted in maintaining client records and provided updates to attorneys, MVA and other state agencies
Responsible for setting up and managing paper and electronic filing systems, recording information, updating paperwork, maintaining documents, such as attendance records, and correspondence
Completed forms in accordance with company procedures
Maintained scheduling and event calendars for counselors
Responsible for copies of correspondence and other printed material
Open, read, and distributed incoming mail and other materials

Overseeing all aspects of general office coordination including procurement needs and Admin/ financial paper work.
Corresponding with different stake holders.
Creating and modifying documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other.
Setting up, coordinating and attending meetings and conferences.
Interfacing with clients, vendors and visitors.
Making travel arrangements for staff and board.
Assisting EWE Project/ Sabeq Program (USAID) through meeting on regular basis to provide project updates and share feedback, visiting organizations and making field trips as needed, providing different administrative and logistic support to the Project, Establishing the project’s information management system.

Realization of invoices to clients.
Data collection.
Management of the excel program, emptying of documents, dealing with customers.
Download XML files.

Data Entry including accounts payable/receivable, Invoicing, in MYOB
Various Administrative duties
Perform payroll functions in MYOB and processing bank Transfers.
Operate office equipment, such as fax machines, copiers, binding and phone systems.
Perform Staff inductions

Performed administrative support to management and accounting departments.
Assisted homeowners with questions and concerns relating to their HOA account.
Maintained all certificate of Insurance compliance pertaining to homeowners and vendors.
Scheduled maintenance and coordinated extensive schedules with concerned parties.

Attraction of financial resources.
Communication with sponsors maintaining strong relationships.
Organising festivals for talented children.
Organising festivals and events for disabled children.
Providing essential documents and preparing reports for sponsors.

Administrative assistant
Educational teacher
Food area
Computer area
Direct deal with parents

Provided guidance and direction to assistant teachers
Monitored office supplies, students’ booklets and supplementary materials and replenished stocks as necessary
Established, organized and maintained files, records and report
Processed payroll for staff at the end of the month

Organizing the office and assisting with customer communication.
Assisting customers with collection and delivery of orders.
Operating Accounting Software, generating and issuing of quotations and invoices.
Handling computer hardware and software upgrades.
Helping with packaging of products when needed, typically with a big order and a tight deadline.

Answered multiple phone line, transferred calls to corresponding departments, filed client records and billed accordingly.
Performed administration task such as: filing developing spreadsheets, faxing reports, photocopying collateral and scanning documents for interdepartmental use.
Organized and reviewed forms associated with federal, state, and local authorities.
Ensured compliances with laws, regulations, rules, and policies prescribed by Jones’ Clean-Up Plus and The State of Texas.

Keep records of deposits, payments,
Coordinate conferences, meetings, or special events, such as luncheons or graduation ceremonies.disbursements, and ensure accounts are balanced.
Clerical duties such as managing and distributing information within an office, answering phones, taking memos, maintaining files, sending and receiving correspondence as well as greeting clients and customers.
Processing of monthly government remittances (SOCIAL SECURITY SYSTEM, PHILHEALTH, PAGIBIG)

Take minutes during meetings, transcribe the information and send copies to the members after approval by the supervisor.
Carry out benchmarking with other institutions of higher learning on administrative policies and coordinating revision of policies.
Coordinating departmental planning, budgeting and following up implementation on schedules.
Coordinating the research team to guide and help students in their research writing.

Use computers for various applications, such as database management, word processing, Excel, powerpoint, publisher and internet.
Coordinate conferences, meetings, or special events, such as convocation, graduation ceremonies, etc.
Arrange for conferences, meetings, or travel reservations for office personnel.
Provide services to students and customers, such as order placement or account information.
Review work done by others to check for correct spelling and grammar, ensure that University format policies are followed, and recommend revisions.
Establish work procedures or schedules and keep track of the daily work of support staff.
Supervise support staff and provide training and orientation to new staff.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executive
Offer logistics support for board meetings, committee meetings and staff events.
Answer and manage incoming and outgoing calls while recording accurate messages.
Set up and manage paper or electronic filing systems, recording information, maintaining documents, such as attendance records, correspondence, or other material.

Process legislation for City Council via Legistar software.
Process mileage reimbursement.
Process and track each division of the department of technology’s budget via performance software.
Process procurement for divisions with a need for software/hardware.
Use computers for various applications, such as database management and/or word processing.
Complete forms in accordance with City of Columbus procedures.
Schedule and confirm appointments for executive.

Greeted visitors or callers and handled their inquiries, directed them to the appropriate persons according to their needs.
Managed daily company operations, reports and documents.
Operated electronic mail systems and coordinated the flow of information internally and with other organizations.
Managing customer feedback

Monitored and tracked project performance data with Excel spreadsheets to generate reports and keep management informed of important trends
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures
Tracked and submitted employee time sheets to accounting department for payroll processing
Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management
Set up and maintained physical and electronic filing systems
Assisted with administrative tasks, including filing, answering phones and billing
Entered invoice data into company’s Oracle system and updated details, including customer contacts and delivery dates to keep information current

Administrative support and Provide relevant information required
Marketing; students recruitments and advertisements
Performed daily administration works; to keep students records up to date, student registrations, attending to queries with regards to the courses being offered, liaise with the Ministry of Education for student accreditation purposes
EFTPOS and money handling

Effective in high pressure environment
Resource preparation
File management
Computer proficiency
Maintaining confidentiality
Take bookings
Professional phone manner

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