administrative assistant Archives

Marathi & English Typing
Powerpoint presentation made
Excel Report made.
Arrange conferences, meetings, or travel reservations for office personnel.

Greet visitors
Answering calls, taking messages
Handling correspondence
Preparing and collating reports
Filing (both traditional paper & electronically)
Maintaining back-up digitally of all information used daily
Learn to operate new office technologies & implement them

Followed attention to detail through managing the process for billing tuition fees
Prepared test material for the students
Answered phone calls and routed questions to the appropriate party (or personnel)
Assembled and managed the meal plans for the students
Formed a strong rapport with the parents and the staff at the school

Answering telephones and giving information to callers, taking messages, or transfering calls to appropriate individuals.
Operating office equipment, such as fax machines, copiers, or phone systems and arranging for repairs when equipment malfunctions.
Opening, reading, routing, and distributing incoming mail or other materials and answering routine letters.
Storing completed documents in appropriate locations.

Working in manipal Academy of Higher Education fro 5+ Years
Manage administrative and clerical task such as route emails to proper personnel , reply to the emails,maintain calendars, schedule appointments.
Creating newsletters and annual reports with detailed calendars and other office updates.
Coordinate domestic and international travel arrangements, including booking airfare, Hotel and ground transport and prepare expense report in excel spread sheet.
Assist management in determining and tracking budget requirement and also managing petty cash.
Draft agendas,arrange meetings,conference and workshop, record meeting minutes and document the same.
Mange office inventory by restocking supplies and placing purchase orders to maintain adequate stock level.

Review invoices, work orders, or forecasts to estimate peak delivery periods to international locations.
Request status page on copiers or retrieve copy machine counters via database or auto email.
Enter counters into DOS and web based database to generate monthly bill.
Bill customer accounts to credit card.

Collected data, input records and protected electronic files.
Has served Administrative Executive in filing and documentation processing of international students with partnered Canadian Colleges and Universities.
Has experience in Visa Filing (Student Permit filing and extension, Student Visa filing and extension, CAQ apply, Visitor Visa, Spouse Visa, US Visitor Visa, New Zealand Visitor Visa)
Promote Sales for the company by Marketing the best of services meeting the requirements and expectations of the Client.
Interacted with students and families to follow up on missing or deficient information and relayed and discussed the status of applications.
Assessed urgency and priorities before accepting or declining appointments and meetings with the CEO.
Assisted administrative team members with completing daily tasks in order to maintain a smooth workflow.

Recorded and kept track of the company’s account receivables.
Entered cheques and EFTs.
Maintained records and created spreadsheets for international trips made by drivers.
Answered and directed incoming calls, maintained office supplies and inventory.

Check for incoming and outgoing mail daily and distribute appropriately.
Retrieve voice mail and returns calls as needed.
Check email daily for toner orders, billing inquiries or other customer inquiries.
Retrieve daily credit card transaction slip from machine and enter data into Excel spreadsheet.
Deposit checks into bank account daily.
Generate monthly reports for copy machines due for billing.
Pull customer files for monthly billing.

Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
Created agendas, took minutes and prepared documents for meetings.
Obtained scanned records and uploaded to database.
Created professional memoranda, letters and copy for Executives/Directors, meeting expected deadlines for distribution.

Running cash register.
Assisting customers.
Testing pool water samples.
Managing income tax.

receive and direct visitors and individuals
coordinate and maintain records for staff and individuals
Use computers for various applications such as electronic mail systems internally, with other organizations and the public, database management of members, word processing, mailings, creating newsletters, informational searches and printing publications.
Complete all forms of filing, coordination of special events, organization of resource materials and assist in editing of any publications in accordance with company procedures.

Generate sales leads.
Manage large amounts of incoming calls.
Identify and assess customers’ needs to achieve satisfaction.
Recruited, hired, trained and supervised administrative office staff of 13 people.
Follow specific criteria and script to pitch customers.
submit sales report at the end of the day.
Give quality Data to client.

Managed an active calendar of appointments, filed expense reports, and composed and prepared confidential correspondence
Answering phone calls: Taking down customers information for memberships, credit card information for events, transferring phone calls etc.
Organized through mail
Filing paper work

Responsible for answering phones, taking messages, checking messages, returning missed phone calls and filing.
Assist with tenants and new clients showing them rental space, and work with contractors for any construction work needed in the building.
Accepting and assisting with approvals for proposals, opening mail, assisting tenants with any issues, questions, etc.
Submitting invoices, setting up appointments for showings, preparing lease files for new move ins, make daily bank deposits, work on refundable security deposits.
Assist in move out charges, entering maintenance request from tenants, following up.
Monthly Reports for owner with occupancy percentage and overall explaining day to day operations.

Managed the coordination of firm marketing and business development events including educational client forums, seminars, conferences, trade shows, firm sponsorships, and social events.
Completed work schedules, meeting agendas, manage calendars, arrange appointments/travel.
Worked collaboratively with marketing team to create customized event marketing materials; and assist marketing department with occasional special projects.
Supported diversity and inclusion (D&I) efforts by completing surveys and assisting with other D&I related projects, and guided the development and execution of lawyer network events, promoting consistency, collaboration and sharing of D&I ideas.
Oversaw summer associate recruitment including, interviews, job fairs, OCI, hiring selection of over 400 applicants, and leading the partner recruiting committee- for a 3-month, $600,000 summer associate program.
Analyzed financial activities of establishments or departments and provide input into budget planning and preparation processes.

Schedule and lead the property management committee meetings
Processed payments and customer assistance within membership services department
Updated and managed customers membership profiles
Answered up to 100+ calls per day
Referral certification application processing within program compliance department
Split clerical and administrative responsibilities between different office locations on weekly basis

Answered multi-line phone and transferred to appropriate party
Reviewed and processed accounts receivable invoices for mailing and filing
Processed and invoiced U-Haul purchase orders
Provided help with other general office support and helped other departments with work

Atenda os telefones e forneça informações aos chamadores, receba mensagens ou transfira chamadas para pessoas apropriadas.
Use computadores para vários aplicativos, como gerenciar dados de banco ou processar texto.
Crie, mantenha e insira informações nos bancos de dados.
Cumprimente os visitantes ou chamadores e lide com suas dúvidas ou encaminhe-os para as pessoas apropriadas de acordo com suas necessidades.
Faça cópias da correspondência ou outro material impresso.
Prestar serviços aos clientes, como posicionamento de pedidos ou informações da conta.

Translate and file documents on Local Self governing bodies legislation and related materials
Preparing weekly & monthly departmental profit and loss account, performance report of agents and Petty cash report
Facilitating financial issues of current members under membership program
Responsible for effective management of field executives to ensure timely delivery of membership kits

Provided support to procurement manager, assisting in the preparation of purchase orders.
General clerical duties such as maintaining general files, typing and data entry, records management, ordering stationary and office supplies.
Worked with accounting personnel in resolving invoice discrepancies.
Updated the procurement database for additions/deletions in the supplier base.

Performed administrative and secretarial support functions for the transit company.
Coordinated and managed multiple priorities and projects.
Scheduled appointments and maintained up-to-date client files.
Assisted with general accounting functions.

Open and close office, daily bank deposits
Answer telephones and use computer for various applications, such as check availability of inventory and sales order processing.
Verify container manifest of incoming orders.
Arrange shipping and delivery of merchandise
Manager warehouse employees

Help coordinate speeches and special events. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Consult with managers or other personnel to resolve problems in areas such as equipment performance, output quality, or work schedules.Use computers for various applications, such as database management or word processing.

Manage and maintain assigned agent’s schedule.
Perform general office duties, such as maintaining records for new, pending and active business, correspondence for over 80 clients and 100 policies and be a liaison for the clients, insurance carriers and assigned agent.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as new business, correspondence, or other materials.
Supervise other office staff and provide and orientation to new staff.

Mail newsletters, promotional material, or other information.Use computers for various applications, such as database management or word processing.
Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff and greeting visitors
Scheduled deliveries, monitored progress and communicated updates to customers
Obtained all pertinent information on orders including product specifications along with delivery address, date and contact information

Answered telephone call; directed all calls to correct department
Performed routine Opening and Closing duties; Ensuring that the office was a clean and safe environment for all staff memebers and agents
Copied and scanned accounting folders
Fax documents for walk ins
Scheduel reservations for confernce rooms
Maintained inventory
Looked up properties on MRIS System for potential clients

Responsible for the posting of all cash receipts applying payments to appropriate customers. Make calls to customers regarding open invoices for payment. Directly involved in the payable process both in payment cycles and solving any discrepancies in invoices received from vendors. Also serve as purchasing coordinator.
Organizes office operations and procedures such as bookkeeping, preparation of payroll, compiles information for quarterly reports maintain accounting reports on a weekly basis and requisition of supplies and other clerical services.
Daily interaction with customers regarding invoicing or quoting process. Create purchase orders for vendors and update current prices.
Responsible for all incoming call. Screening calls to assure customers or vendors get to the correct department.
Completes other duties as assigned.

Create forms for ” New Customer” and ” Returned Customer”
Schedule and confirms appointments for customers
Establish relation with new customers by providing value customer service daily
Review tax returns for +200 customers

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as client records, correspondence, or other material.
Train and assist staff with new CiAnywhere application and Pathway.
Schedule interviews and prepare documentation as required.

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administrative assistant/translator

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