administrative assistant

  • Handle incoming phone calls, receiving messages or redirecting phone calls
  • Operate basic office equipment, including fax machines, copiers, printers, laminators, and phone systems
  • Coordinate and produce large scale mail projects 
  • Organize office supplies, maintaining office common areas and storage 
  • Input and scan information into company wide database, and manage current customer information
  • Train new staff on job procedure and company policy

administrative assistant

  • Enter & process new projects on Sage 100 Contractor
  • Process house billing and created weekly totals for the VP
  • Update Project cash flow spreadsheet weekly on excel
  • Process new employee applications
  • Overview inventory and office supply purchases
  • Update time sheets, work charts to detect & reconcile payroll discrepancies 

administrative assistant

  • Supported TMC through personal document management, calendar organization and collateral preparation for meetings.
  • Efficiently coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.
  • Scheduled office meetings and client appointments.
  • Created PowerPoint presentations for business development purposes.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security. 

administrative assistant

  • Answered incoming calls in a professional manner and properly directed calls 
  • Coordinated and booked travel arrangements and associated expense reports 
  • Scheduled meetings and maintained calendars for conference rooms 
  • Provided support for agency parties and events

administrative assistant

  • Prepared and processed legal documents through the Department of Motor Vehicles and courts throughout California
  • Maintained and logged patient activity and records
  • Assisted counselors with correspondence between patients
  • Operated as the first point of contact between patients and treatment
  • Trained and assist staff with computer usage

administrative assistant

  • Responded to telephone inquiries from clients, vendors, and the public.
  • Organized files, developed spreadsheets, faxed reports, and scanned documents, maintaining front desk and reception area in a neat and organized fashion.
  • Improved productivity initiatives, managing budgets and accounts, coordinating itinerary and scheduling appointments.
  • Proactively identified and complex problems that impacted management and business direction.
  • Maintained all office files, both electronic and hard copies.

administrative assistant

  • Assisted in checking inventory and updating the quantity list of different products.
  • Responsible for printing labels that contains customer’s details and checking of website contents, ensuring that there is no inconsistency.
  • Helped with organising products and answering phone calls when necessary.
  • Coordinate and arrange conferences, meetings, or special events, such as luncheons or travel reservations.

administrative assistant

  • Answer telephone and give information to callers about the services offered, take messages, and/or transfer calls to the director. 
  • Obtain and record the patients medical history. 
  • Lead and assist in all groups and activities at the camp. 
  • Monitor and complete weekly food inventory for each residence on the property. 

administrative assistant

  • Composed, sent, received and distributed correspondence through letters and emails. 
  • Handlers customer complaints/questions with common courtesy. 
  • Prepared weekly logs of business activity. 
  • Supervise other clerical staff.

administrative assistant

  • Assists with billing, rent collection, and other tenant charges in compliance with lease agreements. Does coding and processing of invoices, data entry into the accounting systems, preparing sundry billings, producing purchase orders for contract materials and services, and requesting W-9 forms from new vendors to set them up in accounting system
  • Prepare and distribute invoices to bill clients or pay account expenses. Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients. Draft and type office memos.
  • Provide information about company, such as location of offices (corporate office), or services provided.
  • Update/Maintain tenant listing for both buildings.

administrative assistant

  • Scheduling appointments and deliveries.
  • Scheduled meetings and assisted in making travel arrangements.
  • Supported front office staff by providing word processing of correspondence and reports.
  • Answered incoming calls and directed messages to the correct party.
  • Filed and retrieved documents, introducing a more efficient filing system that was adopted by the company.
  • Greeted visitors and escorted them to their destinations.
  • Prioritized and managed multiple tasks and competing priorities in servicing requests from senior managers.

administrative assistant

  • Provided operational and administrative support to the Faculty of Science Dean’s Unit.
  • Provided operational and administrative support to the Associate Dean (Research) for key programs in that portfolio. 
  • Designed and ran a successful pilot of the Science Postgraduate Research Competition, now in its 8th year. 
  • Assisted the General Manager with ad hoc faculty projects, ensuring that key deadlines were met.
  • Provided advice to colleagues on best practice for finance, administration and operational matters and provide training for temporary and contract administrative staff in the Dean’s Unit. 
  • Coordinated faculty end of year function within budget.
  • Coordinated School and Faculty responses to adhoc and annual requests from Central administrative units. 

administrative assistant/ process engineering

  • Resolving engineering issue; gathering and analyzing data; presenting conclusion using charts and graphs; inspecting production line and product quality; obtaining expert input; and contributing essential information to team members.
  • Recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Coordinate special events, such as luncheons or holiday parties.
  • Filing and organization in the office. 

administrative assistant

  • Organized office space and filing system
  • Accepted job applications
  • Entered new hires information into IDP system
  • Assigned pay cards
  • Updated child support information in database

administrative assistant

  • Prepare affidavits or other documents, such as legal correspondence.
  • Compose, type, and distribute meeting notes and
  • Conduct searches such as ASIC and ABN searches.
  • Answer telephones and reception duties.
  • Coordinate conferences and meetings. 

administrative assistant/lab coordinator

  • Point of contact for two separate departments, seek out and distributing pertinent information accurately and professionally
  • Coordinate Advisory Board meetings, including location, invitations, catering, and taking meeting minutes
  • Constant communication with students, instructors, faculty and department chairs; independently evaluate and resolve problems as they arise
  • Maintain multiple budgets, reallocate department purchases, and send monthly updates to program directors 

administrative assistant

  • Meet with individuals, special interest groups and others on behalf of the executive.
  • Keep a current record of clients whereabouts and availability.
  • Helped coordinate special events held at the work site.
  • Cleaned and prepared for next day activities.

administrative assistant/marketing & sales

  • Served as liaison to improve and expand communications between management and employees.  
  • Manage and generated employee payroll. 
  • Prepared event notices and ensured employees were kept informed. 
  • Maintained office files, manually and electronically. 
  • Used Windows XP, MS Office applications to generate and work with spreadsheets, correspondence and databases. 

administrative assistant/medicaid transportation technician

  • Accurately input information into the computer system.
  • Pay close attention to detail when entering numbers while loading each plane.
  • Prepare weekly and monthly reports.
  • Committee position on annual event.

administrative assistant

  • Responded to inquiries and researched and resolved problems related to transactions handled by the department. 
  • Assessed urgency and priorities before accepting or declining appointments and meetings with the Head of Department.
  • Supported program operations by preparing and updated documents, reports and spreadsheets.
  • Managed executive calendar and coordinated weekly project team meetings.
  • Organized incoming and outgoing file movements in an efficient and accurate manner.
  • Indexed, cataloged and stored physical records.
  • Made travel arrangements for management and executive staff.

administrative assistant

  • Create and maintain department files and organizational system  for the Regional Vice President.
  • Process invoices by obtaining signatures and assigning proper codes for payment.
  • Prepare, print and bind monthly book for management meetings.
  • Maintain weekly specialist calendar of job assignments.
  • Prepare, submit and track monthly delinquency bonuses to assure associates are paid on time.
  • Prepare expense reports for Vice President and Regional Managers.
  • Schedule meetings and prepare necessary materials.

administrative assistant

  • Following  satellital technology migration from wired technology.
  • 1st and 2nd level of support for Routers and Switches.
  • Create scripts for commnuication devices.
  • Configuration of telephone hubs

administrative assistant

  • Servicing all Departmental Board meetings
  • Administration of the GSM Business Hub
  • Facilitating registration for students
  • Handling and processing final examination results for students
  • Administration of Departmental Resources
  • Facilitating the smooth conduct of teaching in the Department through ensuring that the learning and teaching environment is conducive for lecturers and students
  • Maintaining and updating the Department’s assert register

administrative assistant

  • Perform various clerical duties including answering the phone, greeting visitors, directing them to specific areas/staff, handling requests and filing.
  • Assist Accounting with direct ships and invoicing.
  • Set up part numbers in Prophet 21 software.
  • Generally providing support to other people in the office. 
  • Completing special work related projects as well as conducting research.
  • Ability to work independently and with multiple levels within the organization.

administrative assistant

  • Greet all customers and their children by name and seat them with the appropriate teacher.
  • Fix any scheduling errors or make changes based on parent request to ensure the child’s needs are met with their assigned teacher.
  • Prep any materials/manipulatives for instruction.
  • Answer telephone inquiries and give information to callers, take messages, or transfer calls to appropriate individuals.

administrative assistant

  • Coordinator of special events, conferences.
  • Personal Injury experience.
  • Schedule manager for 3 different locations.
  • Case management. Surgery and procedure scheduling.

administrative assistant

  • Billing/Collections of Accounts
  • Compiled Financial Reports
  • Liaison between clients and patients
  • Drafted and reviewed financial statements to be approved by partners
  • Journal entries, account analysis, and balance sheet reconciliations
  • Input new patient demographics, scheduled appointments, collected copays and maintained patient files.
  • Advocated and reconciled any discrepancies.

administrative assistant

  • Supported various departments with assistance on various tasks from typing to receptionist duties
  • Coordinate the repair and maintenance of office equipment
  • Answer all incoming calls and handle caller’s inquiries whenever possible Re-direct calls as appropriate and take adequate messages when require; coordinated local office with delivery of office supplies which included break room supplies
  • Handled all incoming and outgoing mail which included FedEx/UPS/Freight Scheduled and coordinated travel to home office for local Executives, etc. Executed a service ticket when office equipment was not operating Open and date stamp all general correspondence

administrative assistant

  • Followed up with insurances for claim payments
  • Confirm mitigation appointments of that day
  • Put in new client files
  • Close claim payment settlements with insurances 
  • Restocking office supplies 

administrative assistant/executive support

  • Used various applications  such as database management or word processing, Microsoft outlook. Microsoft word .
  • Executive Projects .
  • Bookeeping.
  • Process Purchase Orders