administrative assistant / ap ar clerk

  • Process and pay Accounts Payable Invoices either by P-card or enter and process payments to Corporate office.
  • Work with vendors to make sure all invoices have been processed for payment.
  • Make invoices to charge customers for products or services. 
  •  Count money and make bank deposits when needed to back up the cashier when on vacation.

administrative assistant

  •  Preparing relevant documentation (work permits/screening) for workers/security guards
  •   Assisting company’s accountant with payroll
  •   Ensuring relevant supplies are prepared when required Maintaining the upkeep of the office
  • Contribute to committee or team work.

administrative assistant/billing/collections

  • Financial/Quarterly and monthly reporting
  • Record Keeping 
  • Invoice and Payment Transactions
  • Supported the grants team to conduct due diligence checks including reference and security checks on potential grantees and ensure paperwork is up-to-date and complete. 

administrative assistant

  • Communicate with grantees (organisations) 
  • Provide assistance to grant implementation 
  • Budget, generate financial report, and organise conferences and seminars 
  • Arrange travel for staff and events participants 
  • Communicate with suppliers and provide general office work

administrative assistant

  •  Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Looking over contracts and invoices to make sure that they are correct.
  • Follow up with customers to ensure satisfaction to complete the job
  • Call customers to remind them of their soon to be expired contracts and inquire about any complications or touch up jobs needed.

administrative assistant

  • Maintain and co-ordinate staff travel logistics by booking the hotel accommodation, flight ticket bookings, organizing airport transfers and in country visa arrangements. 
  • Petty cash administration and management 
  • Create and maintain supplier’s database and make sure that all invoices are paid on time. 
  • Maintain and update asset register with clear asset identification tags. 
  • Plan Staff meetings and take detailed minutes. 
  • Maintain and update staff leave tracker 
  • Responsible for conducting security risk assessment to proposed areas of travels 

administrative assistant

  • Provided support to the loss prevention team  at corporate headquarters.
  • Prepared invoices
  • Helped develop anti-theft posters to be distributed to all store locations.
  • Viewed store cameras to support investigations

administrative assistant / membership director

  • Negotiated prices, terms of sales and membership agreements.
  • Prepare correspondence and reports.
  • Answered calls by addressing customer inquiries, solving problems and providing membership and restaurant information.
  • Greeted all customers, VIP’s and vendors entering the club.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with event planning, including marketing materials, email and entertainment arrangements.
  • Distributed member-wide announcements through weekly email campaigns.

administrative assistant

  • Organizing and filing documents
  • Entering customer accounts information into the system
  • Maintaining electronic and/or hard copy filing system
  • Preparing and editing documents like letters, reports, memos, and emails

administrative assistant

  • Answered telephone and directly calls accordingly
  • Prepared all outgoing mail and packages for timely distribution 
  • Prepared and kept records of all reserve for replacement packages submitted to property managers 
  • Developed internal and external marketing campaigns for clinic.

administrative assistant

  • Monitor clinician productivity reports, chart audits. 
  • Meeting set up and support and follow up.   
  • Served as liaison between clinic leadership, providers, staff and all outside agencies. 
  • Coordinate scheduling of departments and new provider orientation 
  • Distribution, tracking and support of patient and provider satisfaction surveys.
  • Annual contract review and tracking for the various county Mental Health divisions.  
  • Update and maintain policies and procedures manuals and to track and report out any Corporate Compliance and HIPAA concerns to Senior Management 

administrative assistant

  • Worked in a high pace shipping office coordinated customers orders. 
  • Submitted Bill of Ladings to the billing department. 
  • Scheduled carriers for pick up. 
  • Routing carriers for specific orders.
  • Kept track of carriers arrivals and departures.

administrative assistant

  • Secretary to the Comptroller of the Accounting Department, responsible for organizing Service Coordinator vouchers by gathering cost information and submitting for reimbursement to the Government for review and approval 
  • Assisted in ensuring payment of past due bills and ensuring vendors received payment
  • Maintained organized copier equipment listing and contracts
  • Created and submitted signature cards for new bank accounts
  • Maintained and organized office supply inventory and ensured timely ordering of supplies
  • Organized and distributed mail to the entire company 
  • Answered a multiple switchboard and greeted and assisted clients

administrative assistant

  • Scheduled, created routes & dispatched the daily routes to service reps to perform equipment set-ups in patient homes, most set-ups were oxygen equipment, concentrators, and reservoirs.
  • Interviewed, hire, train, and supervise quality candidates.
  • Made sales call on existing and potential referral sources on a regular basis. 
  • Gathered and prepared appropriate attendance/accounting information for month end summaries. 

administrative assistant

  • Gave information and interpretations of polices or procedures related to department or school activities. 
  • Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems. 
  • Managed information with regards to calls and maintained accuracy of information by analyzing and creating reports. 
  • Met and interacted with parents, students and employees in routine situations which require tact, discretion and courtesy.  
  • Prepared letter, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instruction, or dictating equipment.
  • Assisted in the orientation and training of employees and/or volunteers.
  • Scheduled and coordinated Individual Education Program (IEP) meetings.

administrative assistant/supervisor

  • Maintained and updated insurance information for all patient files.
  • Assessed and adjusted insurance policy medication coverage as required.
  • Contacted physician offices for the oxygen order and/or durable medical equipment authorizations as needed.
  • Filed claims with appropriate documentation attached.
  • Verify, adjust, and update Accounts Receivable (A/R) according to correspondence received from the insurance company.
  • Initiate the review/appeals process on disputed claims.
  • Implemented Lincare safety programs, including maintaining records, in compliance with all federal, state, and local regulations such as OSHA.

administrative assistant

  • Answer incoming calls at the front desk and assist with booking appointments.
  • Excellent Data Entry experience.on All Client files. 
  • Record-keeping, and file maintenance
  • Open, sort incoming mail and prepare outgoing mail.
  • Have the ability at times to work alone.
  • Greet clients and provide excellent customer service
  • Prepare Tax Forms For Accountant. 

administrative assistant

  • Take payments for our housing and daycare.
  • Interact professionally with all levels of staff and maintain the highest level of confidentiality; known for tact and diplomacy in handling sensitive issues
  • Medical billing and insurance verifications
  • Manage daily office operations for licensed mental health counselors

administrative assistant

  • Assisted Senior Office Manager with daily office operations.
  • Responsible for routine clerical functions related to answering phones, customer files and record keeping, bookkeeping, inventory, purchasing and customer invoice management.
  • Preformed Data Entry for Daily Vehicle Maintenance Log. 
  • Maintained, reconciled and balanced petty cash drawer ($200-$300 daily.

administrative assistant

  • Responsible for handling day to day general administrative tasks including copying, faxing, and maintaining office filing system.
  • Composed, typed and distributed routine correspondence such as memos, letters, and monthly reports.
  • Assisted with handling accounts receivables and payables.
  • Implemented office policies, procedures, and practice standards in conjunction with management.

administrative assistant

  • Assisted in preparing payroll and pay check distribution 
  • Assisted in preparing financial reports 
  • Assists in preparing income tax for personal, business and partnership 
  • Schedule appointments and update event calendars 
  • Maintain database and filing systems 

administrative assistant

  • Assist with online communication by sending out emails and post the newsletter onto the website.
  • Inform staff about the staff meeting and note down the main decisions.
  • Offer helpful,friendly,approachable and professional service at all times and take appropriate action on own initiative,resolving minor matters,referring more serious matters to appropriate member of staff.
  • Assistance in maintain the projector and computer system in smart classes.
  • Maintain general and confidential filing systems,provide hospitality as required.

administrative assistant

  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as FMLA, industrials, and staff employee 
  • Coordinate conferences, meetings, or special events, such as blood drives or mini health fairs, as well as provide training 
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.or other material.
  • Directly reports to the Executive Vice President of the bank.

administrative assistant

  • Performed background checks on prospective workers.
  • Made copies and filed all paperwork accordingly.
  • Constructed packets and packages for new workers.
  • Assisted in skills days to teach nurses proper techniques.
  • Organized filing cabinets and storage closets.

administrative assistant

  • Helped students with class schedules along with class drop out needs.
  • Answer telephones and give information to students, take messages, or transfer calls to appropriate individuals.
  • Create, maintain, and enter information into word and Excell.
  • Greet Students or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

administrative assistant

  • CEO’s assistant
  • Publish articles/blogs about Call Center, Outsourcing Call Center Services, and IntegrityPBX, (telephone system) on blog sites like Wordpress, Blogger.com, Weebly, Tumblr, etc.
  • Publish advertisements online that promotes Call Center Services, Call Center, IntegrityPBX and Secondhand Cars
  • Do the paperworks; organize important documents –receipts, personal bills, contracts, etc.
  • Deal with the Executive’s guests, buyers and applicants
  • Deal with the local or international vendors about the products that the CEO purchased
  • Book the CEO’s flights and organize events like dinner with the clients, charity events and parties 

administrative assistant

  • Provided comprehensive administrative support to various departments in admissions office and handled special projects. 
  • Excelled in handling multiple functions; answered phones, photocopying, scanning and distribution of information. 
  • Delivered timely, courteous and knowledgeable response to inquiries; screened and transferred calls to staff. 
  • Effectively interacted with faculty, staff, and students on a daily basis, provided excellent customer service. 

administrative assistant

  • Providing administrative support to ensure the effective operation of the college
  • Undertake all general administration duties (Answer phone calls and emails from parents and school administrators, respond to All Correspondences
  • Keep an accurate database of requested information and maintain the filing systems
  • Provide assistance by answering questions, contacting requested personnel, and explaining school procedures regarding signing out students or making deliveries
  • In charge of the student ID card by using the Adobe Photoshop
  • Managed other tasks assigned by the Management

administrative assistant/clerk 1

  • INTERFACING WITH GENERAL PUBLIC ON A DAILY BASIS.
  • FILING AND UPDATING  PATIENTS MEDICAL RECORDS ON WARDS.
  • DATA ENTRY.
  • TELECOMMUNICATIONS.
  • PERFORMING OFFICE DUTIES.

administrative assistant

  • Operate telephones to answer and screen all incoming calls, and collected pertinent information from clientele
  • Performed clerical duties including data entry, open and sort mail
  • Administered safety training class
  • Monthly mail correspondence with various companies, and verified important information for placement on Motion Picture Industry Roster