administrative assistant

• Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction.
• Planned and executed corporate meetings, lunches and special events for a groups employees.
• Scheduled and coordinated meetings and calendars of high-level decision-makers.
• Coordinated project materials, including managing physical and digital files, monitoring and updating reports.
• Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
• Assisted with administrative tasks, including filing, answering phones and taking care of the lobby.

administrative assistant (work experience)

• Use computers for various applications, such as database management 
• Legal administrations
• Court observation/Assisting of bench clerks
• Preparation of coordination lists

administrative assistant/receptionist

• Acknowledge customers issues and resolve their problems quickly and efficiently.
• Database research and assisting with with proposals for company growth. 
• •Process, copy or scan reports/invoices. 
• Ensure effective telephone, email and mail communications both internally and externally to maintain a professional image. 

administrative assistant/ intern

• Provided team support to ensure operations accurately succinct with management requirements.
• Successfully collaborated with the Executive Director by efficiently responding to requests and analyzing problems to deploy pragmatic, practical and effective solutions.
•  Organized and managed accounts, calendars, and travel for Executives. 
• Internship from April 2009 to December 2009. Effective January 2010 through June 2010.

administrative assistant

• Manage staff and clients
• Help with some computer related issues
• Give orders
• Make people feel welcome 

administrative assistant

• Answer telephones and give information to callers, or take messages.
• Collect and deposit money into accounts. 
• Arrange meeting or appointments
• Responded to customer concerns or inquires.
• Assisted in creating company flyer, website and logo.
• Prepare invoices, letters, and other documents, using Google docs.

administrative assistant

• Led a project to organize online client database SmartOffice using Microsoft Excel. Sorted insurance policies from around the country in an accessible manner for advisors
• Monitored various insurance policies to ensure the client could be contacted in case of lapse notice or contract end
• Coordinated with a team to find investment advisors that offer various services besides portfolio management, fit to market Wood Gundy’s re-branded integration as CIBC Private Wealth Management
• File and retrieve documents and reports.

administrative assistant

• Brought prospects to view the office units for rent
• Crafted out floor plans using AutoCAD system
• Prepared contract documents for new/renewal of lease
• Prepared Powerpoint slides for meetings/presentation
• Prepared forecast budgets
• Other ad-hoc duties assigned by supervisor

administrative assistant

• Assist three (3) project engineers by managing the internal purchase order/change management process and getting the proper approvals needed.
• Verify documents are correct before given to Managers for his/her approval.
• Process invoices for various suppliers.
• Audit document control on three different systems.
• Reconcile procurement cards for various employees.
• Coordinate special events such as safety luncheons. 
• Troubleshoot problems involving office equipment such as printer and plotter.

administrative assistant

• Review job applications and interview applicants.
• Assist in the hiringterminating process.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, and maintaining documents, such as attendance records, correspondence, or other material
• Worked close with staff, parents, and students to create a healthy learning environment.

administrative assistant

• Provided administrative support for the main office of an elementary school.  
• Handled administrative details, including screening of phone calls, composition of letters/memos, and scheduling of appointments. 
•  Created, composed, designed and published monthly school newsletter, as well as programs and invitations for special school events.  
• Created and designed student award certificates Maintain accurate attendance records for over 600 students.  
• Obtained and organized pertinent data needed for monthly reports utilizing word processing and spreadsheets.  
• Responsible for student good behavior incentive program, including distribution of awards.   
• Served as a Medical Assistant to the school nurse, including distribution of student medication.  

administrative assistant

• Filed tax returns and prepare reports in compliance with standards.
• Represent company at trade shows to promote products. 
• Report on industrial accidents for insurance carriers.
• Use computers for various applications, such as word processing, QuickBooks, MicroSoft Office, MicroSoft Excel, Filemaker, and Outlook.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as customers contracts.

administrative assistant

•  Order and manage stock of office supplies, medical supplies room and special orders. 
•  Provide requested updates to dialysis centers of patients that are listed with Mayo Clinic Transplant Center. 
• Collaborated with dialysis centers and referring provider office to inform them of patients transplanted at Mayo Clinic Arizona-update medical record to show call was made. 
•  Completed follow up forms on UNET-TIEDI to support the data analyst team. 

administrative assistant

• Schedule appointments and maintain and update calendars.
• Work alongside IT and facilities to complete various technology and space needs. 
•  Coordinate the calendar for both Operations Managers by scheduling necessary meetings. 
•  Direct staff relocations and facilitate space needs within the Transplant Center. 

administrative assistant

• Using SAP for accounts
• Using SAP for entering items coming into Melbourne Airport
• Manage the calendars of the Nursing Manager and Supervisor as well as schedule interviews. 
• Monitor and process timecards on behalf of Operations Manager and Nursing Supervisor as well as assign and track elearning classes and assessments for various staff. 

administrative assistant

• Read plans for houses 
• Deal with time sensitive issues
• Learn new requirements by individual builders 
• Schedule necessary meetings and solve technology problems for collaboration with Kaiser Permanente. 

administrative assistant

• Directed improvement project for the Transplant PAR room and continue to monitor for compliance. 
• Collaborate with Transplant Program Manager in preparing documents and participating in AZ Forward Project. 
•  Act as Charge Champion Delegate for Transplant to ensure that Transplant staff are entering charges and signing encounters in Epic. 
• Process the billing needs for the partnership with the National Kidney Registry related transplants. 
• Investigate and pay all invoices regarding the procurement and acquisition of organs as well as any invoices supporting these services and special events. 
• Create invoices in MAS 500 for reimbursement services of Mayo Clinic Transplant Surgeons. 
• Organize and facilitate meetings, documents and communication related to Project TeleECHO (virtual learning network for external participants) with Dr. Rolland C. Dickson and Arizona State University. 

administrative assistant

• Performs general clerical duties to include but not limited to: photocopying, faxing, scanning, and mail distribution. Maintain and update inventory, banking transactions and database systems, either manually or using a computer.Coordinates and maintains records for office, phones, company credit cards and office keys. Complete and mail bills, contracts, policies, invoices, or checks. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Creates and modifies various documents using Appfolio.
• Is the IT consultant at the store, that works in partnership with the IT department to resolve internal issues
• Completes the annual privacy audit for the dealership, to ensure compliance 
• Heads the Make A Wish fundraiser yearly

administrative assistant

• Assists in dealership computer training as directed by the manager.
• Handles special clerical projects as instructed by the manager.
• Maintains knowledge of basic dealership information to act as a resource for incoming callers requesting such information 
• Maintains professional appearance and neat work area.

administrative assistant

• Meet with individuals, and others on behalf of executives.
• Arranges manager’s travel schedule and makes appropriate reservations.
• Makes copies of correspondence or other printed matters 
• Maintains office equipment (i.e., copiers, printers, fax machines, etc.). Trains dealership personnel in its use and troubleshoots problems.

administrative assistant

•  Responsible for fielding incoming calls, setting and confirming appointments, and computer entry of confidential information.
• Developed phone etiquette and professionalism by directly engaging with donors, medical staff, and senior executives.
• Increased overall number of donors and donor retention through community outreach.
• Schedules appointments when necessary.

administrative assistant

• Prepares and sends out receipts, bills, policies, invoices, statements, and checks.
• Composes and prepares routine correspondence 
• Records orders for merchandise or service.
• Orders/purchases supplies.

administrative assistant

• Provides word processing support for the dealership. Maintains word processing files for the manager in a secure and confidential manner.
• Files accounting work, correspondence, and other records.
• Pre-stock and purchase all new vehicle jackets, key tags, window stickers, etc.
• Provides backup support for any accounting or service clerical position on an as-needed basis.

administrative assistant

• Promotes and upholds the 11 Bergstrom Guest Service Basics and Bergstrom Standards.
• Performs clerical duties for the dealership business office. 
• Performs dealer trade paperwork for dealership. 
• Answers incoming phone calls in a prompt, polite, professional manner.
• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Handles any necessary errands to include:  Post Office, bank, DMV.
• Handles customer complaints or refers to appropriate dealership team member as necessary for resolution.

administrative assistant (contract)

• Handled walk-in and phone enquirers from clients and candidates
• Assisted consultants in searching for suitable candidates
• Assisted consultants in conducting interviews for temporary positions
• Maintained clients and candidates information

administrative assistant

• Run company’s errands to post office and office supply store
• Summarize the Official Receipts submitted by employees for proper reclassification of accounts. 
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. 
• Answers, screens, forwards and/or returns phone calls and taking accurate messages. 

administrative assistant

• Timely processing of administrative requirements (office supplies and equipment) for various companies. 
• Ensure filing of Purchase Order and other related documents. 
• Monitoring of required office supplies for copier machine, fax machine and others. 
• Handle and monitor accountabilities of all employees. 
• In charge of receiving of orders made for clients, and ensure timely coordination with Purchasing. 
• Monitor and arrange pick up of the withholding tax certificates from all clients (BIR form 2307). 
• Maintain and monitor the repairs of office equipment. 

administrative assistant/marketing manager

• Prepare, send and keep track of collection accounts and update owners.
• Start/Stop utility services for tenants and owners.
• Keep track of renters & owners insurance & retrieve updated policies.
• Take payments and log them.
• Market and maintain listings for rentals.
• Prepare, send and maintain records for evictions.
• Double check all late fees and charges on accounts are accurate

administrative assistant

• Scheduled appointments for new and existing customers, factoring in provider availability and scheduling loads.
• Typed patient data into computer system using Open Dental while following privacy laws and maintaining high level of accuracy.
• Maintained complex digital filing system for financial information.
• Processed invoices and expenses.
• Tracked inventory and ordered office supplies encouraging cost-effective solutions.

administrative assistant/ receptionist

•  Managed all incoming and outgoing calls with customers, all appointment reminders, declined payment calls, etc.
• Scheduled client appointments and managed booking system with over 17 hired employees schedules
• Responsible for independently opening and closing the store, and handling all the necessary procedures for management
•  Counted cash drawers at open and close of store, and managed all receipts and cash drops
•  Responsible for all cleaning duties throughout the business day
•  Had over a 40% margin personally in closing sales, gained new customers through quality customer service and marketing
•  Created a highly organized environment for the staff to work in and was constantly working to improve our day-to-day procedures.