administrative assistant Archives

Filled documents and correspondence.
Prepapred monthly salary slips.
prepared quotations for potential buyers.
Received and answered calls enquiry.
Monthly Stocks checked.

Answered phones to direct callers, schedule appointments for student’s admission and provide general school information.
Tracked and submitted employee timesheets to the accounting department for payroll processing.
Processed financial documents including contracts, expense reports, and invoices of the student’s fees.
Supervised and trained admitting, billing and collection staff.
Informed or directed visitors and parents to appropriate offices.
Coordinated admission processes and prepared medical records and agreement packets.
Entered invoice data into the company’s system and updated details, including parents’ contacts and billing dates to keep the information current.

Operating the switchboard;
Supporting releases with port authorities;
Support administrative and secretarial tasks;
Deal with queries from customers and public;
Processing customs documentation and all related documents using customs system
sorting cargo release documentation;
periodic reporting to the supervisor or corridor manager

Create, maintain, and enter client information into databases in preparation for the settlement of their property.
Compose, type and distribute routine correspondence to clients or other parties involved the property settlement.
Conduct searches to find needed information on the property.
Prepare legal documents, such as Transfer of Land, with accuracy to ensure settlement can proceed.
Attend settlements, verifying accuracy of all parties documents and cheques.
Daily reconciliation of trust account.
Prepare and record outgoing mail.

Deliver exemplary customer service, every single day.
Greet visitors or callers and handle their inquiries, take messages, or direct them to the appropriate people.
Service/Install/Preview scheduling and confirm appointments for customers, review calendar daily and enter customer data in QB, scan and attach documents, lead follow-up, warranty registration, and invoice preparation, etc.
Print out and assemble daily packets with invoices and preview sheets for scheduled appointments and make copies of correspondence or other printed material.
Locate and attach appropriate files to incoming correspondence. Scan and attach daily documents in QB.
Email masons about upcoming jobs and get measurements from builders for scheduled appointments.
Create invoices and collect for service calls and installs via phone, email or mail.

Create sales documents and ensure all information is filled out completely and correctly by sales representative and client; use Docusign to collect electronic signatures when necessary.
Communicate with a large team through Slack messaging.
Record all new vehicle information in inventory database; remove vehicles from inventory when sold.
Create and maintain customer files in Google Drives; record all pertinent info regarding identification, insurance, and vehicle purchase.
Maintain Google Drives folder for each vehicle; save all invoices, inspections, and photos in appropriate folders.
Renew sales agents registration both in BC and Alberta.

Assist bigger number of students and guide them with a faster manual registration.
Follow up each and every students to make sure they’ve paid their fees’.
Handle lack of staffs and teachers in a limited time and find representative for them.
Performed a variety of administrative, under limited supervision, duties in accordance with prescribed guidelines and procedures.

Follow ethical codes that protect the confidentiality of student information.
Create, maintain, and enter information into databases for class section building on a confidential database.
Create documents, powerpoint presentations, and other visuals for the department chair to use or distribute to staff.
Review work done by others to check for correct spelling and grammar.
Deliver important documents accross campus for supervisor.
Answer calls and take messages for department.

Book freight transportation to distribute to customers
Operate office equipment such as the printer, copier, fax, phone systems and PA sound system.
Perform Mail Merge with Microsoft Outlook to remind staff and other organizations of business closures on public holidays
Order and dispense office supplies

Receiving all telephone calls, mail, and visitors in a professional manner
Providing quality customer service and answering routine questions
Conducting general duties including filing, typing, scanning and backing up documents
Communicating with the team to ensure sales orders are correct

Competent in using MYOB: Creating invoices, accessing reports, maintaining card files
Greet visitors or callers and provide information accordingly, take messages or transfer calls to appropriate individuals
Creating and updating spreadsheets via Microsoft Excel
Check, maintain and file daily documents
Updating end of month reports
Paying monthly accounts via phone with credit card
Reconcile credit card receipts

Answered calls and gave information to callers, took messages, or transferred calls to appropriate individuals.
Opened, read, and distributed incoming mail.
Prepared and distributed checks.
I have worked at Acts America Inc. for 10 years.

Event planner, organise company annual dinner
Prepare and modify documents including correspondence, drafts, memos and emails
Assist in developing and delivering of induction program and/or a variety of seminar
Conduct and provide training seminar to teaching assistant
Develop and implement employee’s competency skill program
Provide secretarial and administrative support to management and other staff
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Conduct searches to find needed information, using various databases.
Practices efficient time management. Schedules meetings and makes sure deadlines are being met.
Build up close relations among the team.
Creating measures to implement office guidelines.

Coordinate with other professionals, such as the director of Erasmus, municipality employees, Speakers, and chef, and Rabobank employe, to ensure the full success of the projects.
Prepare power point that provides Aruban students of Information on medical insurance, transport and DUO process.
Update and maintain student information records, such as schools they applied to, their age and if they have a place to stay when they arrive in Rotterdam.
Enters new visitor information into a database of parishioners, marks attendance, and sends notices and acknowledgements on important dates.

Organised forms, made photocopies and filed records.
Added new material to file records and created new records.
Assisted with receptionist duties, file organisation, and research and development.
Compiled company information and related material and distributed it to candidates.

Answers and screens all incoming calls, routing them to the appropriate departments when available and taking messages as needed.
Responds to all mail correspondences, including letters to ailing parishioners, those who have gone through times of grief, or are otherwise facing difficult times.
Maintains an orderly and clean office and filing system.
Manages the church’s schedule, accounting for all religious holidays, pastor’s duties, appointments with the ministry leaders, and events in the church facilities.
Publishes the church bulletin with notices for anniversaries, christenings, baptisms, weddings, and other major events.
Maintains the church website and updates with the church’s weekly sermons, bulletins, and events.
Answers information requests and fills out the necessary paperwork.

Greet visitors or callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Hash-totalling and checking if grade 12 examination scripts
Sorting of marking sheets.
Distribution of scripts to their respective district offices.

Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll and expenses.
Customer invoicing and Inter-company billing
Creating and maintaining job files
Accounts receivable collections
Purchasing materials and equipment from Internal Manufacturing plants and third party vendors
Coordinating Travel Arrangements
Train and assist staff with computer usage and company procedures

Schedule and confirm appointments for clients, and supervisors
Organize and maintain documents and case files.
Prepare Case Management Plan
Develop and create a more effective filing system to accelerate paperwork processing.

Providing support to managers and employees, assisting in daily office needs and managing company’s general administrative activities.
Scheduling meetings, manage conference room reservations and organize all aspects for meetings.
Dealing with correspondence, complaints and queries.
Maintain confidential records and files (electronic and hard copy filing system).
Ordering stationery, equipment and furniture.
Assisting the organisation’s HR function by keeping personnel records up to date, arranging interviews and assist in the onboarding process for new hire.
Provide administrative and logistics support for corporate events.

Delegate tasks to other administrative staff
Maintain information of over 80 clients and 100 policies
Served as a liaison for insurance carriers, clients and assigned agent.
Manage and maintain assigned agent’s schedule.

Arrange conference, meeting, or travel reservations for office personnel and executives.
Performed expense reports for various staff members.
Maintain polite and professional communication via phone, e-mail, and mail.
Assist senior accountants in the preparation of monthly/yearly closings.

Supported Senior Executive Assistant with company wide, internal share market program
Supported internal Travel Coordinator with organizing travel for all staff including executives
Maintained confidential records and files
Reconciled expense reports
Maintained calendar and coordinated reservations of conference rooms and company property
Supported reception when needed

Coordinate conferences, meetings, or special events, such as luncheons or team meetings.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as confidential client files, correspondence, or other material.
Review work done by others in Microsoft Word, Powerpoint, and Excel, to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
Complete expense reports for consultants and associates.
Answer client calls for Tolko Industries retirees and answer any questions they may have regarding their benefits or retirement plans.
Prepare and mail out documents for clients and consultants.

Performs general clerical duties to include but not limited to photocopying, faxing, mail distribution and filing.
Handles sensitive information of faculty/staff and even alumni, relating to the university .
Coordinates and maintains records for staff office space, phones, company important documents and office keys.
Maintain electronic and hard copy filing system.
Answer calls from Alumni, Staff/Faculty regarding their inquiries.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.

Coordinated, communicated, and managed all outpatient medication insurance prior authorizations for entire Downtown Urology clinic, assisted with processing prior authorizations for ancillary clinics as needed.
Event planning and marketing special events for patients and providers, such as education seminars and visiting professorships.
Set up and managed both paper and electronic filing systems, introducing new process for back stock. Updated and maintained documents, such as patient educational information, patient questionnaires, databases, and standard processes.
Maintain scheduling and event calendars for providers, leadership staff, and a conference room (10-14 people at any given time).
Assist in preparation and training for new hires.

Responsible for keeping, maintaining, scheduling, classifying, disposing and preserving records
Assist in organizing, planning, and implementing events and/or workshops
Contacted people for events and/or workshops
Responsible for inventory and requisition of supplies

Provided excellent customer service to clients, in person or via telephone.
Scheduled appointments for customers and contractors.
Dispatched contractors to customer sites for maintenance, repairs, or installations.
Accepted payments for services, created and provided receipts and ledgers for payments.
Created, and maintained a calendar for contractors to prevent any scheduling conflicts.

First point of contact, greeting clients & students
Preparing training materials
Data Entry and filing of student records
Assisted students in enrolment process
Handled emails and phone calls

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